Supporting small business is what factoring is all about. Factoring offers small businesses access to capital that they would not otherwise qualify for through a bank or SBA loan. Factors are also willing to extend credit to your customers who may be small businesses as well, something that credit insurance companies typically won't do. At DSA Factors we are a small, family-owned business ourself, so we understand the pressures you face and are here to help you as best we can.
May 20, 2020
April 21, 2020
It is quite common for consumers to be offered financing options when making a large purchase. While a home mortgage or car loan might be the first two things that come to mind with consumer financing, it is quite common for consumers to receive financing when purchasing other big ticket items such as furniture or appliances. Being offered a payment plan that allows a consumer to make monthly payments over a specified period of time allows them to purchase big ticket items that they may not be able to afford otherwise. However, in the world of B2B (business to business), payment plans are not available, instead businesses are offered net payment terms. With a net 30 day invoice, a business is given 30 days to pay, but must pay the entire balance after 30 days. Offering longer payment terms will benefit the company purchasing a product, but will hurt the vendor as they need to wait even longer to get paid or pay a higher fee to factor the receivable. However, there is a happy medium and that is offering net 30-60-90 day terms.
Net 30-60-90 day terms is a simple way of offering a business a payment plan. They pay one third of the invoice in 30 days, another third of the invoice in 60 days, and the final third of the invoice in 90 days. While it may not be the same as the 36 months a consumer gets to pay for a new sectional, it does still allow the business to spread out payments over three months and make smaller installment payments rather than pay the full balance all at once.
From the vendor’s point of view, it is much better to offer customers net 30-60-90 as opposed to just offering them net 90 day terms. Receiving a portion of the invoice after 30 days, another portion after 60 days, and the balance after 90 days, instead of waiting for 90 days for the entire amount, helps improve cash flow. If the vendor is factoring the account, while they would get funded when the order ships in either scenario, they are able to reduce the factoring fees if they are offering net 30-60-90 day terms. Instead of having to pay a fee for net 90 day invoice, the vendor is effectively only paying a fee for net 60 day invoice since the payment terms average out to 60 days.
Another benefit of net 30-60-90 day terms over net 90 day terms is that is makes it easier for the customer to make the payments. Paying for a third of an invoice is always much easier than having to pay the entire balance. Even though the entire invoice still gets paid over 90 days, its oftentimes easier for a business to pay a smaller amount several times than to make one large payment all at once. For one it is much easier to budget for as it is smaller monthly payments, but there is also no need to set aside money each month for a large payment that is due in 90 days.
If you feel you could benefit from offering your customers net 30-60-90 day terms but are worried about how it may affect your cash flow, now would be a great time to consider factoring. DSA Factors is a family-owned and run business that has been factoring for over 35 years. We work with a wide variety of industries and also have the ability to provide purchase order financing. Give us a call today at 773-248-9000, email us at email@example.com, or chat with us right here on this web page to learn more about how you can offer your customers more time to pay.
Running a small business is not an easy job, and while your business may be small, the decisions you need to make are oftentimes big ones. Of course, one of the most difficult decisions you will make is deciding how you are going to finance your business. While finding a financial partner may seem like a daunting task, especially since most banks probably aren’t willing to work with you, the truth is that are plenty of options out there available to you. To further complicate matters, there are many more companies out there that are offering these financing solutions to small businesses. So the tricky part is not just finding a solution that is right for you, but choosing the partner that is right for you as well. One important aspect to keep in mind is that you want a company that is willing to work with you to meet your needs in the same way that you are willing to work with your customers to meet theirs. Luckily, financing solutions are available to small businesses from other small businesses, so you know that you will receive the level of support you need to keep your business well financed and running smoothly.
Accounts receivable factoring is one of the most popular ways to finance a small business. To qualify for factoring is simple, as long as you are billing other businesses for your goods and services you can factor your receivables. Factoring only works with B2B, or business-to-business, transactions, so is a great option for manufacturers, importers, and wholesalers.
There are handful of reasons why factoring is a great option for small businesses, but one of the most important reasons is that credit decisions are based on your customers’ good credit and not on your own. When you factor a receivable, your factoring company is actually purchasing your receivables, or invoices, from you. As a result, it is the responsibility of your customer to pay back your factoring company and not your own. This of course brings us to another important feature of factoring, it is a form of debt-free financing. With non-recourse factoring you are under no obligation to pay back your factoring company if a customer is unable to pay an invoice. We will cover more on non-recourse factoring later.
The main reason most companies choose to factor is for the financial benefit of having improved cash flow. Factoring companies will pay you for your receivables the same day you invoice your customers, speeding up your cash flow by 30 days or more. You no longer need to wait until an invoice becomes due to receive payment. If you’ve held off on offering payment terms to your customers because you are unable to wait to get paid, with factoring you can offer your customers the payment terms that they are asking for. Not only will doing so make your customers happy, but it may even encourage them to place larger orders knowing that they will have time to pay for them.
However, factoring companies do much more than just speed up your cash flow. Factoring companies will also handle all of your credit checking for you, helping to ensure that your customers will be able to pay their bills. The benefits of this are two-fold. First, you get the reassurance that your customers are credit worthy. Second, is you don’t need to subscribe to expensive credit rating agencies as your factoring company will do this for you.
Another benefit of factoring is that your factoring company will handle all of your collection work for you. You no longer will need to call your customers requesting payment as this becomes the responsibility of your factoring company. Not only does this free up more of your time, but it also allows you to focus more on making additional sales to your customers when you call them instead of having to ask them to pay their bills. Factoring companies also typically are able to collect a bit faster because if a customer falls behind on their payments to a factoring company, then they may be unable to place new orders with several other of their vendors who use that factoring company. When customers pay their bills faster, they also able to place reorders faster as well which could lead to increased sales for you.
Finally, there is the benefit of having credit insurance. If your factoring company offers non-recourse factoring, then that means that they are fully insuring your invoices against non-payment for financial reasons. While credit checking your customers should go a long way in ensuring that your customers have the ability to pay for their order, no one had a crystal ball. Just because a customer appears to be in good shape when they place an order, does not mean that they will still be in good shape when a bill becomes due. Unfortunately, two years ago we saw a perfect example of why credit insurance is so important. When the pandemic hit, most businesses were forced to close their doors temporarily, but for many those closures became permanent. If you had outstanding receivables with a company that didn’t survive the pandemic, then you would simply be out that money unless you had credit insurance to cover it.
Of course, just like with any industry, there are some factors who are very large and some factors who are small businesses themselves. While most factors are willing to work with small businesses, choosing one that is a small business itself can be quite beneficial. Of course, when you work with a small business you get the satisfaction of helping out another family-owned small business, but there is a lot more to it than just a sense of personal satisfaction. All factoring companies have rules that need to be followed, however, a small business is much more likely to bend those rules to help you out if they are able to do so. A perfect example may be with deadlines. A large factoring company may have a strict cutoff of noon to submit invoices for funding, while a smaller factoring company may have that same cutoff but it probably isn’t as strict. While it is true that all factoring companies have to deal with rigid banking deadlines, usually cutoff times for submitting invoices for funding occur before those banking deadlines as the factor needs time to process the invoices and your payment. As a result, if you have smaller factoring company, oftentimes you can tell them that you will be a little late in getting your invoices in, and they will then work extra hard to ensure that they can get them processed and paid before their banking deadline.
Another benefit of working with smaller factoring companies is who you get to speak with. Larger factoring companies will assign you an account manager. These account managers are simply employees who will do their best to answer your questions and make sure that you get funded. While they may be great for anything that is business as usual, the problem is when you may have an unusual request. They may not have an answer to your question or be able to help with an unusual funding request. You also may have to deal with someone unfamiliar with your business should they go on vacation, or find a new job. With smaller factoring companies, you typically can speak with the owners of the company. As a result, they can answer pretty much any question you throw at them, and if you have an unusual request then they will figure out a way to make it work. While it is true that they too may go on vacation from time to time, you will still be able to speak to other family members of principals at the office who are also very familiar with your business and will be able to help you out with whatever you need. Of course, you’ll never have to worry about the owner of a business leaving because they found a new job!
Finally, small business factors may be able to offer you help beyond just factoring. Many small business factors also offer purchase order financing to their clients. With PO financing you can get an advance to pay your suppliers in order to fulfill a large purchase order. This advance then gets paid off through the proceeds of factoring the resulting invoice. PO financing can be extremely valuable when you first start selling to major retailers, or when a major retailer starts placing larger or more frequent orders for your products. Having access to PO financing is crucial for anyone who is hoping to grow their business.
DSA Factors is a small family owned business that has been providing accounts receivable factoring for over 35 years. At DSA Factors we pride ourselves in the service that we are able to offer to our clients. Whenever you call us you will always be able to speak with one our principals, and we can make credit decisions for you quickly, even over the phone if you are in a rush. If you are looking to finance your small business or simply just have questions about accounts receivable factoring please don’t hesitate to reach out to us at 773-248-9000, email us at firstname.lastname@example.org, or chat with us right here on this website.
For many small wholesalers, the decision to offer net payment terms is oftentimes one of the most difficult business decisions to make. While it may seem easier and safer to just take a credit card, from a customer’s point of view it is the exact opposite. There are even situations where credit cards may not even be an option. In order to determine whether it is time to start offering net payment terms to your customers, it is important to look at several factors. Why do customers prefer net sales terms, How do you take the risk out of net sales term, how to you manage accounts receivable, and how do you maintain healthy cash flow.
Perhaps the most important reason why a customer would request net payment terms is so that they have time to pay for their merchandise. While it would be simple to argue that charging an order to your credit card means that they don’t need to pay for it until their next statement becomes due, the amount of time they have to pay can vary by an entire month depending on if they are near the start or end of their billing cycle. This means that when paying with a credit card they will have somewhere between 15 to 45 days to pay for their merchandise. The big problem of course is that if they are unable to pay their credit card on time, they will be assessed late fees and interest for not making a payment on time. With net payment terms, customers know that so long as they pay their bills within a reasonable amount of time, they will not be charged any interest, and there are never any late fees. So, while they can’t wait 90 days to pay a net 30 day invoice, if it takes them 45 days it shouldn’t be a problem. As a result, they may be willing to place a larger order if offered net payment terms as they won’t be as worried about needing to make a payment exactly on time.
There is also the case of customers who need more than 30 days to pay. For seasonal businesses, such as garden centers or gift stores, they will need to place the orders early for their busy season. So whether they sell outdoor products and need to stock up for the spring and summer, or sell gifts and décor for the holiday season, they may ask for longer payment terms than just 30 days. It is not unusual for seasonal businesses to request extended terms of 60 or 90 days, which is something that a credit card company will never offer them.
Another issue with paying via credit card is credit limits. While it is true that there will always be a credit limit whether paying with a credit card or getting net payment terms, companies are able to purchase more when they are given net payment terms. A credit card has a strict credit limit which applies to everything that the business purchases with it. For a business placing orders at a large trade show, they need to be conservative with how much they charge to their credit card with each vendor or they will risk maxing out their credit limit before they are able to place all of their orders. Furthermore, they most likely already are using their credit card to pay for business expenses such as cleaning supplies, phone and internet, advertising, and in the case of a trade show, their flight and hotel, meaning they have less credit available to spend on merchandise.
This also is problematic with seasonal businesses as their credit limit may be sufficient for them to make purchases on for most of the year, but can become woefully insufficient as they stock up for their busy season. As a result, any wholesaler who sells seasonal products may face even greater difficulties in making sales if they require their customers to pay via credit card.
Of course, if you offer your customer net payment terms, you will still need to impose a credit limit on them. You don’t want to overextend to a customer or they may have difficulty paying you back. However, if all their vendors establish appropriate credit limits for them, then combined they should have more credit than what a credit card would give them. Furthermore, as you develop a good working relationship with a customer, you will be able to gradually raise their credit limit over time so that they will be able to order more from you in the future.
Finally, there is the issue of selling to major retailers. One of the best ways to quickly grow a business is to get into a major retailer such as Target or TJ Maxx. Not only are the orders they place very large, but they have the ability to get your products out to large number of consumers all across the country, which of course is a great way to expand your sales territory and market your products. While it is possible that you may be able to negotiate the price of your merchandise with the major retailers, one thing you will not be able to negotiate with them is the payment terms. Refusing to accept the payment terms that they are requesting, or simply trying to negotiate the sales terms, is the easiest way to lose a sale, and even worse, losing future sales. While it may seem unfair that a multi-billion-dollar corporation is asking you to wait to get paid, the simple fact is you need their business, if you are unwilling to play along then they will simply find another vendor who will.
Another thing that major retailers look for is long term relationships. If they are going to make the investment in selling your product at their stores, then they want to make sure that the shelf space they are giving you will always carry your product. For many major retailers, most notably Walmart, they associate the ability to offer net payment terms with stability and financial strength. A company that can give them 60, 90, or even 120 days to pay has their finances in order and will be around for many years to come. A company who is requesting payment via credit card may not even be around in one month’s time when it is time to place a reorder.
It can be very difficult for most SME’s to deal with all the challenges associated with net payment terms. There is a need to perform credit checks to make sure that the businesses that are being offered net payment terms are credit-worthy and will pay their bills. Even if a business is credit-worthy, you still need to send out reminders and make collection calls in order to get paid on time. Of course, you can do everything that you need to do in terms of credit checking and collecting, but sometimes even when you do everything right things can still go wrong and a customer can unexpectedly go bankrupt or out of business, meaning that you will be stuck with bad debt. Of course, perhaps the biggest problem for any SME that offers net payment terms will be managing their cash flow. Instead of being paid instantly by a credit card company, with net payment terms you will need to wait 30 days or longer before you get paid, making it difficult to pay your own bills.
Luckily, there is a simple solution to all of the above problems, that is accounts receivable factoring. With accounts receivable factoring you eliminate all the work and stress associated with net payment terms, plus you get paid just as quickly ensuring that you have healthy cash flow as well. With factoring, you are selling your receivables, or invoices, to a factoring company who will pay you for them the same day you bill your customers. They will also handle all of the credit checking, collection work, and insure your receivables against non-payment. So basically, you are outsourcing all the work associated with net payment terms, eliminating your risk, and getting paid just as quickly as you would have if you had charged a customer’s credit card. Best of all, the cost of factoring is comparable to a credit card processing fee.
If customers are requesting net payment terms, don’t let the fear of offering terms get in the way of doing business with your customers. Instead, give DSA Factors a call today at 773-248-9000, email us at email@example.com, or chat with us right here on this web site. We have been providing accounts receivable factoring for over 35 years and have the knowledge and expertise to allow you to take the next step forward in doing business with your customers. At DSA Factors we make net payment terms easy.
As the old saying goes, it takes money to make money. One of the most important parts of running any successful business is having the finances available to keep it running smoothly. While financing can be difficult for any business, it is often most difficult for businesses that operate B2B, or business to business. To understand why financing is so crucial for B2B businesses, it is important to understand the differences between B2C (business to consumer) and B2B (business to business).
Business to Consumer, more commonly known as B2C, would be a retail business. When people think of businesses, it is B2C businesses that typically come to mind first. Whether it is a restaurant, clothing store, barber shop, or bowling alley, all these businesses deal exclusively with the end user of the products or services they are selling, consumers. For businesses that operate B2C, sales are typically small, and they make lots of separate sales. For example, a restaurant’s typical sale may only be $100, but they will serve 50 families at lunch time. A barber shop may only charge $25 for a haircut, but each hair stylist may see 25 customers each day. The transactions are small, and typically most consumers will either pay them with cash or credit, as a result, financing isn’t a huge problem for B2C businesses.
Of course, not all B2C businesses deal with lots of small orders, some have larger orders and make fewer sales. An example of this would be a furniture store, where maybe they only make a handful of sales each day, but each sale is for several thousand dollars. As a result, financing does become a concern for these businesses because many of their customers may not have the ability to pay several thousand dollars all at once. This is why furniture stores typically partner with banks to offer their customers consumer financing. This gives their customers the ability to pay for a $3000 bedroom set over the course of a few years. A more extreme example would be a car dealership, where pretty much every customer is going to need to finance the purchase of their car. Again, this is handled by banks who can utilize tools such as credit scores to offer financing options to consumers. In these situations, financing plays a major role in the day-to-day operation of some B2C businesses as their customers need to be offered financing if they want to make a sale. However, the financing is for the consumers, not for the business.
Business to Business, more commonly known as B2B, refers to the companies who supply to the B2C businesses. For example, a B2B business would sell the lettuce to the restaurant so that they can make salads, they sell the shirts to the clothing store for them to hang on their racks, they sell the shampoo to the barber shops so they can wash their customers’ hair, or they sell the pins to the bowling alley so that bowlers can get a strike. However, besides the fact that they are selling to businesses and not consumers, there is another very major difference between B2C and B2B, B2B orders are always much larger than B2C orders. While a diner in a restaurant isn’t going to ask to finance their $10 salad, the restaurant is going to need to purchase 100 heads of lettuce to make all of their salads for a day, plus large quantities of other foods as well. It is quite possible that a restaurant will purchase thousands of dollars worth of food each day, on top of making payroll, paying rent, and paying all their other expenses. As a result, they are going to ask for time to pay for that food, typically thirty days. The same is true of the clothing store who is purchasing a handful of different styles of clothing in a wide variety of sizes, the barber shop who needs purchase large quantities of shampoo, conditioner, and other styling products, or the bowling alley who has to purchase many pairs of bowling shoes and even new pins occasionally. In all of these examples, orders are going to be large and the customer, the B2C business, is going to want to have time to pay for them. In all of these situations, the B2B business is going to have to offer their B2C customers financing and give them thirty days to pay. In the case of furniture sellers or a car manufacturer, this is even more important. Furniture stores may be placing orders of $10,000 or $20,000, and a car dealership can easily place orders that reach into the millions, and both are going to need time to sell the product to pay for the orders. So, it is crucial for pretty much any B2B business to offer financing to their customers.
So, it is clear that offering financing is a major part of running a B2B business. However, unlike retailers who are able to partner with banks to offer consumer financing to their customers, there are no banks who are going to partner with a B2B company to offer their customers financing. While banks may be willing to offer a business loan or line of credit to well qualified businesses, the process requires that the business shares financial statements and establishes a relationship with the bank. Oftentimes the business would be expected to have checking and savings accounts with the bank, and acquiring a loan can be a process that takes several months. Banks however will not offer on-the-spot financing to a business that is purchasing merchandise in the same way that they would offer on-the-spot financing to a consumer purchasing a car. As a result, it is up to the B2B company to offer the financing solutions that their customers need themselves. This leads to our next problem, how to B2B companies pay for the products they sell in the first place.
Businesses that operate B2B of course have expenses themselves that need to be covered. If they are a manufacturer, they will need to purchase raw materials from suppliers that are also B2B businesses. If they are importers, they will need to purchase product from a factory overseas, another B2B business. While a domestic supplier of raw materials may be willing to give credit to their customers, and overseas supplier or factory absolutely will not extend credit to their customers, and will instead typically require payment prior to shipping the product. It is not uncommon for Chinese factories to require anywhere between a 30% - 50% deposit just to start production for an order, and then require the balance to be paid prior to the product being placed on a ship. This means that importer will typically need to pay their factory 60-90 days before they receive their product, and then wait at least an additional 30 days before their customer pays them for it.
While larger B2B businesses may be able to qualify for bank loans and lines of credit, and some may even have enough available funds to finance these transactions on their own, for most small and medium sized enterprises (SMEs) this can be a huge problem. Fortunately, there are solutions available that offer financing to B2B businesses. With purchase order financing, SMEs can get a short-term loan to cover the cost of paying their suppliers, and with accounts receivable factoring, they can cover the time period between when they ship to their customers and their customer sends payment. Best of all, both of these solutions can work together to give them a single seamless solution to their financing needs.
When a B2B business receives a large purchase order from a customer, they can then use that purchase order as collateral in order to receive a short-term loan so that they can pay their suppliers to produce the order. This loan gets paid off with the proceeds of the resulting sale, so small businesses may qualify for much larger loans than they would normally, giving them the fund necessary to pay their suppliers for the order. As a result, SMEs don’t have to shy away from larger orders and can grow their business at a quicker rate than they would be able to relying on their own funds.
Accounts receivable factoring, often simply referred to as factoring, is the act of selling your accounts receivable to another party, a factor, at a discount. So instead of waiting 30 days or longer to get paid by a customer, a B2B business may factor their receivables and get funding the same day they ship merchandise to their customer. Since they are selling their receivables, they are not just getting funded earlier, but they are also passing along all the risk associated with offering credit to their customer to their factor. The factor becomes responsible for collecting from the customer, and in the case of non-recourse factoring, fully insures the receivables against non-payment.
Typically, in the world of finance, only one financing solution can ever be utilized by a company. The reason behind this is because each financing solution requires collateral, and most of the time a lender will place a blanket lien over all of the borrower’s assets. As a result, other lenders are then unable to work with the borrower. However, many factoring companies offer purchase order financing in addition to accounts receivable factoring, giving their clients the ability to utilize both financing tools.
In this situation, a business will present a PO to their factor and tell them how much they would like to borrow. The factor then loans them the requested amount so that they can have the order produced. Once produced and received, the business will ship and invoice their customer and then factor the resulting receivable. The factor will apply a portion of the proceeds towards the PO loan, and will send the balance to the business.
Of course, there is a cost associated with both purchase order financing and accounts receivable factoring, but that is true of any type of financing. In order to save money, most businesses will factor most or all of their invoices and only use purchase order financing when absolutely necessary. Typically, the proceeds from factoring provide B2B businesses with the cash flow that they need in order to keep their business running smoothly. Purchase order financing is really only necessary for exceptionally large orders, or to get a seasonal business through their busy season. Factoring is available on any size orders and is also a debt free form of financing.
If you are looking for Purchase Order Financing and Accounts Receivable Factoring to help fund your business, look no further than DSA Factors. We are a family owned and operated business that has been factoring for 35 years. As a small business ourselves, we understand the difficulties that many small businesses face and are always available to speak with our clients and come up with solutions to funding their business. Give us a call today and 773-248-9000, email us at firstname.lastname@example.org, or chat with us here on our website and secure your business’s financial future. At DSA Factors we have money to make your company grow!
Having time to pay for an order is important for any business in managing their cash flow. Forcing a customer to pay for a product up front is a great way to kill a potential sale and what could amount to a long term relationship. Therefore, it is in the best interest of any wholesaler to allow their customers time to pay for their orders. There are two ways of doing this, net payment terms and credit cards. However, while both of these methods offer your customers time to pay, there are major differences between the two methods. Let’s compare some of the various features of these two payment options from both the customer’s and the vendor’s perspective.
From a customer’s perspective, being offered net payment terms is very beneficial. It gives them more time and better flexibility in paying for their orders. They don’t need to worry about what happens if they make a payment late. They aren’t constrained as much by credit limits, making it much easier to place large orders. Plus, they are able to develop a good working relationship with their vendors that is mutually beneficial.
Both net payment terms and credit cards offer your customers time to pay for their merchandise, although not necessarily the same amount of time. Net payment terms are typically 30 days, although it is not uncommon to see terms that are 45, 60, or 90 days. Net payment terms can also be broken up in installments, for example, 30-60-90 day terms allow the customer to pay a third in 30 days, another third in 60 days, and the final third in 90 days.
Credit cards are of course based on billing cycles. Normally credit cards offer two weeks to make a payment after the end of a month-long billing cycle. So depending on when an order is shipped and the customer’s billing cycle, the customer may have anywhere between 15 and 45 days to pay for the merchandise.
It is not unusual that a customer will pay a bill late, and this is probably one of the biggest differences between net payment terms and credit cards. With net payment terms, it is normal for a bill to get paid late, oftentimes a customer may wait a week or two before mailing a check, and then you still need for the post office to deliver that check. This is just business as usual, and normally you would offer your customers a generous grace period to make payment before charging them interest.
With a credit card, the bill is due and must be paid by the date on the bill. That means if you are mailing a check, you need to mail it a week early to ensure it arrives on time. Of course it is much more common these days for credit cards to get paid through a bank’s online bill pay system, but still this needs to get done one or two business days before the bill is due so that it doesn’t get paid late. If a credit card bill is paid even one day late, the credit card company will charge late fees and interest. As a result, companies that pay for orders with a credit card may place smaller orders to ensure that they have enough funds to pay their credit card bill when it becomes due.
Certainly a customer needs to be credit worthy in order to get net payment terms or a credit card, and how credit worthy they are will determine what type of credit limit they will receive. With net payment terms, a credit limit will be determined by their payment history either with the vendor or on credit reports. This means that in order to get a higher credit limit, the customer needs to request net payment terms from many o their vendors in order to establish a good payment history. It is up to the vendor to determine what type of credit limit to give a customer, and that credit limit has no impact on credit limits imposed by other vendors.
Credit card companies have their own way of determining credit limits, but again they are based on payment history. The difference with a credit card is that the credit card’s limit applies across everything that they put on the credit card. If a customer places orders with three other vendors on their credit card, and then places a credit card order with you, it is possible that they may have already exhausted their credit limit and won’t be able to pay for your order until they pay down their credit card bill.
When a customer is given net payment terms they are establishing a relationship with a vendor. They have been assigned a credit limit and will have the ability to have that credit limit increased as they do more business. As a result, the customer is motivated to maintain their relationship, which leads to more and larger reorders.
With a credit card, the customer has no payment relationship with their vendors and how they pay their credit card bill has no bearing on the customer-vendor relationship. A customer may therefore be tempted to go with a new vendor who is offering better pricing as it will have no impact on their ability to place larger orders in the future.
From a customer’s point of view it is easy to see that it is more beneficial to be given net payment terms. It is not unusual for customers to place larger orders when given net payment terms, and to stay loyal to their vendors who offer them net payment terms. In this way, net payment terms benefit both the customer and the vendor.
From a vendor’s point of view, the decision between offering net payment terms or taking a credit card isn’t so clear cut. There are many benefits that a vendor may see in taking a credit card, with the major downside being credit card processing fees. However, with accounts receivable factoring, a vendor can receive all the benefits that credit cards offer at a comparable price tag.
A vendor’s cash flow is perhaps what is impacted most by the decision to take net payment terms or a credit card. When taking a credit card, the vendor receives the proceeds of the sale immediately after shipping the merchandise, which allows them to maintain healthy cash flow.
With net payment terms, a vendor will not get paid for 30 days or more, which can place major strains on a vendor’s cash flow. However, with accounts receivable factoring, the factoring company will fund the vendor the same day that they ship the merchandise to their customer. In this case they are getting paid just as quickly as they would had they taken a credit card and allows them to maintain the same healthy cash flow.
When taking a credit card there is no need to do any credit checking or establish a credit limit. All you need to do is swipe the card or key in the numbers. Your terminal will tell you if a credit card is declined because it is over their credit limit.
With net payment terms you are responsible for performing credit checks on a customer and establishing a credit limit. Failing to do so could potentially get you in trouble. However, with factoring, it is your factor’s responsibility to perform the credit checks and establish credit limits. Your factor will also establish a credit limit for how much you can sell to your customer, so there is no need to do worry about what will happen if a customer’s credit card is maxed out.
With a credit card payment you simply place a charge on the card and have nothing more to worry about. It is not your responsibility to make sure that your customer pays their credit card bill.
With net payment terms, it isn’t so simple. While some customers will mail a check when an invoice becomes due, most customers will need some reminding. This means you will need to have someone managing collections and either sending out account statements or calling customers whose invoices have become due. Of course, with factoring this will become your factors responsibility. Factors employ professional collectors who will handle all of this work. Furthermore, factoring companies tend to be able to get paid quicker than vendors would on their own, and faster payments means faster reorders.
Clearly when getting paid via credit card, the credit card company is assuming all of the risk in the transaction. It doesn’t matter to the vendor if their customer is unable to pay their credit card bill because they already got their money.
When offering net payment terms, the vendor is assuming all of the risk in the transaction. If a customer is unable to pay, then the vendor is out the money. However, with non-recourse factoring, the factoring company is insuring the vendor’s receivables. This means that if a customer is unable to pay, it is the factoring company who is out the money.
When taking a credit card, the main drawback is the credit card processing fees. You will be giving up several percent to the credit card company.
With net payment terms, there is no expense. Your customer will mail you a check when payment is due, and you will be able to deposit the full amount into your bank. Of course, if you use accounts receivable factoring, there will be a fee and it will be very comparable to the credit card processing fee you would have paid had you taken a credit card.
From a vendor’s point of view it is easy to see why a credit card may be preferred over net payment terms. However, with accounts receivable factoring there really is no difference between net payment terms and credit cards. As a result, there is no reason to shy away from offering net payment terms when they can easily be factored.
Ultimately, when making a sale, it is best to have every tool at your disposal and to give the customer what they want. If a customer wants to pay with a credit card, then take a credit card. If a customer wants net payment terms, then offer them net payment terms, you can always factor it to avoid the drawbacks of net payment terms. The most important thing is just to make your customers happy so that they will be coming back to you for many years to come.
If you’ve never offered net payment terms and don’t want to deal with slower cash flow or the burden of managing receivables, give DSA Factors a call today at 773-248-9000, email us at email@example.com, or chat with us right hare on this website. We have been offering accounts receivable factoring for 35 years, and have the ability to make offering net payment terms as simple as swiping a credit card.
Quite simply, accounts receivable is money owed to your business by a customer (a debtor) who purchased either goods or services on credit and will be paid in the short term. While accounts receivable are listed as an asset as far as accounting goes, a business does not have access to these funds until they collect on them. As a result, a company that has most of its assets in receivables, does not have access to very much working capital and may suffer from poor cash flow.
Most commonly, a receivable is money owed by a customer in exchange for goods or services performed. A receivable is represented by an invoice that becomes payable at the end of the agreed upon terms. Usually the terms of an invoice are for 30 days, but it is not uncommon to see terms that are 45 days, 60 days, 90 days, or longer. It is also possible that the terms may allow for payments to be made in installments. A subscription is also another form of a receivable.
Accounts payable is the opposite of accounts receivable, it is money that you owe to another company. Therefore, your account receivable are your customer’s accounts payable. Where accounts receivable is considered an asset, accounts payable is considered a liability.
In order to convert accounts receivable into cash, you will have to collect on the receivables. Alternatively, there are ways to receive funding based on receivables. Since receivables are an asset, banks are willing to consider them as collateral when giving a loan, but will typically value them at only 70-80% of their actual value. However, you will still need to collect on your receivables in order to pay off the bank loan. Another alternative is accounts receivable factoring, where you sell your receivables to another business (a factor) at a discount. In this scenario, since your factor is purchasing your receivables, you are no longer responsible for collecting on them, and unlike a bank loan, there is nothing to pay back. Your factoring company will also fund you the same day you invoice your customer, greatly improving your cash flow.
It is quite possible that a customer will not pay you on a receivable. This could be due to a customer filing for bankruptcy or going out of business, in which case there is little you can do to collect on the receivable. If a customer is simply a deadbeat who isn’t paying their bills, you could hand over your receivable to a collection agency. Collection agencies work on contingency and in general take between 25%-33% of what they collect as a fee. In the event that you are unable to collect, or have to give a portion of your receivable to a collection agency, then you will have to write this off as bad debt.
The most important thing you can do to avoid writing off bad debt is to check out your customer’s credit prior to offering them payment terms. If a company has poor or no credit, you may ask them to pay upfront for goods or services. There are two main ways to credit check a company. First, you can subscribe to a credit agency and pull reports on companies. This is the best source of credit data available, but depending on which agency you use, they may or may not have data on your customers and you will either need to subscribe to their service on an annual basis or pay for each report, regardless of the quality of the reports they provide. The other option is to ask your customers for credit references and then ask their references to provide you information. It is important to note that when doing this, a bank is not a valid reference, you will want to focus on trade references from companies that are similar to your own. However, these references are not required to provide you with any data, and oftentimes will not respond to credit reference requests. Should you receive a response, you also need to be sure that the credit reference is a valid one, some dishonest businesses will provide reference sheets with contact information for family and friends who will provide them fake references.
The other option is credit insurance, which can be obtained in two different ways. The first option is credit insurance companies. Just like any other insurance product, you pay a premium for credit insurance and there will be deductibles, minimums, and maximums. In general, if you do more volume, and have higher quality customers, then insurance companies will offer you a better rate on your premiums. For companies who do under a million in sales annually, getting credit insurance can be very expensive, and oftentimes due to deductibles and minimums won’t cover any of your losses. Insurance companies will handle credit checking for you, but typically only on larger accounts, for smaller accounts that won’t meet deductibles they will not provide any credit checking. As a result, you will still have to perform credit checks on smaller customers. The other way to get credit insurance is through a factor that offers non-recourse factoring. Factoring companies do not charge premiums, and do not have deductibles, minimums, or maximums, instead the insurance is included as part of the factoring. Factoring companies will provide credit checking on all of your accounts, regardless of size, so you will no longer be responsible for credit checking.
There are many reasons to offer credit terms to your customers. First and foremost is that your customer may require it. If you wish to sell to a large company who is requesting 90 days to pay, your option is either to agree to their terms or forgo the sale. With smaller customers, they may not require credit terms, however they will be much more likely to place larger orders if credit terms are offered to them. Getting credit terms will allow them to collect on their receivables before their payables become due, so by getting terms they will have access to more funds at the time that their payables become due. Offering terms can also lead to quicker reorders as your customers won’t need to worry about having the funds available when they want to place a reorder. Finally, if you don’t offer credit terms, then your customer may find a competitor who does and place their order with them instead. Therefore, offering credit terms is a very important sales tool, even if it means you will be holding onto receivables instead of cash.
Managing your receivables can be difficult, especially for new or growing businesses. At DSA Factors we have been providing accounts receivable factoring for 35 years. Let us manage your accounts receivable by performing your credit checking and collection work for you. In addition to that, we will fund you the same day you invoice, providing you with much improved cash flow, and will fully insure your receivables with our non-recourse factoring. Give us a call today at 773-248-9000, email us at firstname.lastname@example.org, or chat with us right here on our website.
Access to working capital is crucial to the success and growth of any business. It is very common for businesses to take on debt in order to grow or get through a tough time. However, oftentimes, paying off that debt can prove to be more difficult than whatever struggles required them to take on debt in the first place. For this reason, finding debt-free sources of financing can be very desirable. Typical solutions to debt-free financing include taking on investors. However, this will result not only in loss of ownership of the business, but also a loss of control over how you run the business. Rolling over retirement savings may avoid the pitfalls of taking on investors, but draining your nest egg can put your future in jeopardy. Besides, you’re limited to only what you have in savings. That said, there is a debt-free option that doesn’t force you to give up control of your business or use your own personal finances. With accounts receivable factoring you get all the benefits of being debt-free without any of the drawbacks.
Accounts receivable factoring is the act of selling your receivables to another business (a factor) at a discount. Since your factor is purchasing your receivables from you, you are not taking on any debt. Doing this gives you access to working capital that you otherwise wouldn’t have access to for at least another 30 days, greatly improving your cash flow. Furthermore, there is no limit to how much financing is available. As your receivables grow, so does the amount of financing available to you. Factoring is also a quick and easy process with funding available in as little as 24 hours.
Any business that sells or provides a service to another business (B2B) can qualify for factoring. Best of all, your factor is extending credit to your customers, so all credit decisions are based on your customer’s good credit instead of your own. Plus, factoring isn’t available just to established businesses, but to startups as well.
Since factoring does not involve taking on debt, there are no restrictions on how you use the funds, and your factor won’t ask you how you are using them. Since your factor isn’t an investor, they also don’t have any ownership stake in your business. With factoring, you are completely free to use the funds and run your business anyway you like.
There is no catch, your customers still get the terms they desire, and you benefit with a healthy stream of cash flow. Although factoring is much more than just improved cash flow, you get other benefits as well. With factoring, you are outsourcing your accounts receivable to your factor. That means that they will handle all of the credit checking and collection work for you. Since factoring companies work with many vendors, they are probably already familiar with most of your accounts, and accounts tend to pay factors quicker than they do vendors who don’t factor. Quicker payments of course can lead to faster reorders and even higher credit limits, which translates into more sales for you. Furthermore, with non-recourse factoring, your receivables are fully insured against non-payment.
Getting started is a quick and easy process. Typically, all it takes is a 15-minute phone call to answer any questions you may have, followed by a short application. It isn’t unusual to be factoring your first receivables within 24-48 hours of that initial phone call. If you want to give factoring a try, give DSA Factors a call at 773-248-9000, email us at email@example.com, or chat with us right here on this web page. We are a family owned business that has been factoring for 35 years. We have the experience necessary to help you grow your business without taking on any debt.
Purchase order financing is nothing new, but for many businesses that are finding it difficult to finance their business this past year and a half, purchase order financing is becoming very popular. However, like anything in the world of finance, there is no one way to do something, and purchase order financing is no exception. In this article we will explore the two most popular ways to obtain purchase order financing, from a purchase order financing company and an accounts receivable factoring company.
It may seem like a no brainer that if you want purchase order financing you would go to a company that specializes in giving this. While these companies are an excellent option for many importers, they also have fairly strict requirements for financing that not all importers will be able to meet. The first requirement from these companies is that all products must be completely manufactured overseas, they will not finance anything manufactured domestically or that is a work in progress. Secondly, the product must ship directly from the manufacturer overseas to the customer who ordered the product, it can not transit through your warehouse. This means that you can't have product for other customers or for additional inventory in the same container.
Purchase order financing companies fund deals by obtaining a letter of credit from a bank. However, since they are dealing with a bank, and banks traditionally move at a very slow pace, you will need to ensure that you give them enough time to get you the letter of credit. If you need the funding tomorrow or even next week, then working with a purchase order financing company is not going to be an option.
Finally, these companies are only willing to handle very large deals such as half a million dollars, a million dollars, or even more. Since it can take a month or more to obtain the letter of credit, the last thing a purchase order financing company wants is for you to find the funds needed somewhere else during that time. When this happens, the purchase order financing company has invested time and money into securing a letter of credit that you ultimately will not need and will not pay for. Combined with the fact that it takes just as much time and effort to secure a small letter of credit as it does a larger one, it simply isn't worth it to purchase order financing companies to fund smaller deals.
Meeting all these requirements may prove difficult for many small businesses. However, if your company fits into these requirements then giving a call to a purchase order financing company would be a good idea.
If you don't meet the above requirements to work with a purchase order financing company, then working with an accounts receivable factoring company is probably what's best for your business. As the name suggests, accounts receivable factoring companies specialize in paying you for your receivables, meaning you have already shipped to and invoiced your customers. However, many factoring companies are also willing to give an advance based on a purchase order to their clients. They are also much less restrictive than purchase order financing companies, which makes them an ideal option for many small businesses.
In general, factoring companies do not provide a letter of credit, but instead provide you directly with funds. They don't require that products are made overseas, and are willing to fund a work in progress. The best part, the product can pass through your warehouse, so you can include additional product in the container whether it is for other orders or just for inventory. However, unlike purchase order financing companies, factoring companies prefer smaller deals. A typical deal for a factoring company might only be between $5,000 and $100,000 dollars, although if you have established a good working relationship with your factoring company, they may be willing to go much higher than that.
Factoring companies can move quickly, oftentimes you can just give them a phone call and they will tell you whether or not they can help you. However, factoring companies value relationships. Its easy for a factoring company to provide PO funding to a client that has been factoring for several years, but its much more difficult for a factoring company to say yes to PO funding for a company who they are speaking with for the very first time. So while existing clients will find it very easy to get a loan on a days notice, it will be much more difficult for prospective clients. As a result, if you foresee big things in your companies future, it may be worthwhile to establish a relationship with a factoring company that provides purchase order financing long before you get that first large purchase order.
In general, it is cheaper to obtain purchase order financing from a factoring company. However, factoring companies do not specialize in purchase order financing, and since they are actually funding you they need to get paid back. The way that they get paid back is through factoring the resulting receivables. The combined cost of both purchase order financing and factoring would be fairly comparable to if you had procured financing through a purchase order financing company. Although through factoring other receivables, you may be able to reduce the amount you need to borrow with purchase order financing, which will effectively make it more affordable. In general, factoring alone is much more affordable than any form of purchase order financing, so if factoring can provide you with the funds you need you may able to avoid purchase order financing all together. Plus, factoring provides you with additional benefits that you don't get from only purchase order financing.
In most situations you won't have a choice in which type of business to obtain purchase order financing from. The decision will be dictated by the requirements your deal meets and your existing relationships. However, both types of funding will provide your business with the ability to pursue a large purchase order. Furthermore, both options are much easier to secure than a loan or line of credit from a bank. So long as you can fit the cost of purchase order financing into your margins, it is one of the best ways to take on large orders and ultimately grow your business. Even if you haven't received a large purchase order yet, if you plan on pursuing one, now would be a good time to familiarize yourself with which options are available and start forming relationships.
At DSA Factors we are a factoring company that also provides purchase order financing. We work with our clients to make sure that they get the funds they need when they need them, while at the same time trying to minimize the amount of interest that they will need to pay. You can give us a call at 773-248-9000, email us at firstname.lastname@example.org, or chat with us right here on our website. We are always happy to answer any questions that you may have about purchase order financing or anything else.
Accounts receivable factoring has been around for centuries, but in no way does that mean that it is an antiquated from of financing. Of course, a lot has changed since the days when invoices were etched in stone, and factoring companies have evolved as well. The reason why factoring has been around for so long and still remains a popular form of financing is because it has always been one of the best and most accessible options to growing businesses. Why should you consider accounts receivable factoring? Below are just 21 of the benefits of using accounts receivable factoring to grow your business.
The primary benefit of factoring is getting funded for your receivables the same day you invoice your customer, rather than having to wait 30 days or longer to get paid. Having healthy cash flow is crucial for any business, and it was what factoring is all about.
Accounts receivable factoring is a completely debt free form of financing. Rather than giving you a loan with receivables used as collateral, your factoring company is actually purchasing your receivables. You don’t need to worry about having to pay your factoring company back.
Speed and consistency is what factoring is all about. Typically factoring companies will fund you the very same day that you send invoices over to them. In many cases, with a simple email or call, they may even be willing to extend their deadlines for you if you need a little bit of extra time to get everything put together, or are waiting for a truck to arrive.
Unlike banks that can take months to make a credit decision, factoring companies move quickly. It is quite possible to get setup with a factoring company within 24 hours and receive your first funding within 48 hours. Factoring companies also make speedy credit decisions on your customers, oftentimes approving orders in 30 minutes or less. In many cases, you might even get an instant approval on your factoring company’s web portal.
There is no need to worry about whether or not you will be approved for factoring. Your factor is extending credit to your customers, not to you. As a result, credit decisions are based on your customers’ ability to pay, not your own.
Orders that may have been too large to take on in the past, are easily manageable with factoring. You don’t need to worry about having all of your money tied up in receivables, and you don’t need to worry about what would happen if your customer is unable to pay on time or at all.
Some factoring companies also offer purchase order financing. This means that they will give you a loan to pay your suppliers in the event that you receive a large purchase order. This is a great tool for any business that is getting into a major retailer for the first time, is simply expanding, or for businesses that are seasonal.
Your factor will handle all of the credit checking for you. That means you no longer need to ask new customers for credit references, or subscribe to expensive credit reporting agencies. You also don’t need to continually monitor your existing customers, as this is all handled by your factoring company.
By factoring your receivables, you are also outsourcing your collections to professional and courteous collectors. You no longer need to have employees dedicated to collecting, or take away time from important tasks to make collection calls. Instead, when you call customers, your focus can be on making sales.
Your factoring company works with many other clients in your industry who sell to the same accounts as you. If an account does not pay a factor, it not only holds up their ability to receive more merchandise from you, but also from several other of their vendors. It is also known that factoring companies report both prompt payments and delinquencies to credit agencies, so how they pay a factor has a very large impact on their credit.
If your factoring company offers non-recourse factoring, your receivables are fully insured against non-payment. You no longer need to worry about a customer who is unable to pay for merchandise. Furthermore, you don’t need to worry about paying annual premiums, deductibles, and reaching minimums, every invoice you factor is fully insured.
While factoring does not directly impact your business’s credit, the improved cash flow it offers you allows you to take care of bills faster, and this of course is directly reflected on your credit report.
There is no limit to how much you can factor, factoring is the only form of financing that grows as your business grows. Where bank look at what you did in the past, factoring companies look at what you are doing now, and what you can do in the future. The more sales you have, the more funding that is available to you. Factoring companies are also happy to work with seasonal businesses that experience most of the sales volume in a short two to three month period.
Some factoring companies are very flexible in how they finance your business. They may allow you to choose which accounts you wish to factor to help you minimize how much you need to pay in factoring fees.
Unlike a line of credit from a bank that comes with fees whether or not you draw on it, you only ever pay a factoring fee when you factor an invoice. If you wish to keep an account in house, or have a customer who prefers to pay with a credit card, then you are not charged any factoring fees on them.
With factoring you are simply being paid for your receivables, unlike a bank who may providing you with a loan for a certain purpose and requesting financial statements. As a result, with factoring the funds you receive are yours and they can be used in any way you wish.
Most factoring companies offer online portals that offer a variety of real-time reports. These reports can be used to assist in sales or accounting. Factoring companies are also willing to put together additional reports that you may need from time to time, usually at no additional charge.
Regardless of how much business you do, factoring will always fit your business. From companies that only do $50,000 a year to companies that do $5,000,000 a year or more, factoring will provide you with the financing you need. Likewise, no order is too small or too big, whether you are selling $100 to a mom and pop store, or $1,000,000 to a national retailer, you can always factor the resulting receivable.
While most financing options aren’t available to startups or younger, growing companies, factoring is available. Even if your company has been around for less than a year and hasn’t established any credit yet, you still can qualify for factoring.
Factoring is all about relationships. Your factoring company will always take the time to speak with you and work with you to help you grow your business. Some factoring companies are even family-owned small businesses themselves, so they understand many of the struggles that you need to deal with, and you will work directly with the principals.
Your factoring company’s success is directly related to your success. Since a factoring company only gets paid when you factor an invoice, your business’s success is at the heart of every decision a factoring company makes.
If accounts receivable factoring sounds like it may be the financing option your business is looking for, give DSA Factors a call today at 773-248-9000 or email us at email@example.com. We are a family owned business that has been providing accounts receivable factoring and purchase order financing for over 35 years. So what are you waiting for, give us a call today and start growing your business tomorrow!
Everyone is familiar with credit scores and credit reports. How good your credit score is determines whether or not you will qualify for a mortgage, a car loan, or even a credit card. This of course makes sense, as banks don’t want to give away money to people who will be unable to pay them back. However, in the same way that we have personal credit that determines our ability to make purchases, businesses also have credit that can be used to determine their ability to pay for merchandise and services. Unfortunately, business credit isn’t as clear cut as personal credit. For one, there is no universally used credit score out of 850 like there is for individuals. There also aren’t three major credit bureaus that serve up the same data, but a large number of credit reporting agencies that all specialize in different fields and provide different types of reports with different data points. Finding the right credit agency or credit agencies to meet your needs not only is a difficult task, but can become prohibitively expensive. However, not offering businesses credit when they request it can result in lost sales.
Before we dive any deeper into credit reports, it is important to understand the difference between secured and unsecured debt. As the names imply, secured debt comes with some security in case something goes wrong. Unsecured debt comes without any security, meaning that should something go wrong, it is unlikely that it will get paid back.
With personal credit, reports include mortgages, car loans, credit cards, student loans, and unpaid bills such as medical bills and maybe even rent. All of these factors contribute to a consumer’s overall credit and their overall ability to pay back debt. Banks and other financial institutions are willing to lend this money because more often than not, collateral is tied to any money they are borrowing. With a mortgage, the bank is holding the home as collateral, while the bank is holding a car as collateral in the case of a car loan. Then you have student loans which can not get wiped out by bankruptcy. In the case of rent, not paying rent can lead to eviction. That leaves pretty much just credit cards as the only type of consumer debt that isn’t secured, and this is the reason why credit cards carry APR’s that are 5-10 times higher than that of a mortgage or a car loan.
In the world of business, secured and un-secured debt is more strictly defined. Debt is secured if there is a UCC-1 filing against a business which places a lien against certain or all assets, but that business must agree to this and there will be wording in their contract with the bank in regards to this. This of course is a requirement of getting a bank loan or line of credit, so any credit given by a bank is secured. When it comes to utility bills, this debt isn’t secured, but the utility has the option to stop servicing the business if they don’t pay, which would most likely put them out of business. For vendors who offer payment terms to a business, whether they sell merchandise or a service, the debt is unsecured. They are simply relying on the honesty and financial well-being of a business in order to get paid. The danger here is that in the event of a bankruptcy, any funds made available through liquidation must first go to secured debtors, before anything goes to unsecured debtors. Typically, in a scenario like this, there is very little, if any, money left that can go to unsecured debtors, and they are fortunate if they receive pennies on the dollar in this sort of event.
For a bank that is offering secured debt, they are going to look at a company’s financial statements to determine how much they can safely lend to a customer. Typically, banks will set conservative credit limits as they will want to make sure that they come out whole in the event that a business needs to be liquidated. However, if you are selling to a business on payment terms, most likely you will not have access to their financials, and even if you did, you wouldn’t have the time it takes to thoroughly analyze them every time you make a sale. Banks can take months to make a decision, but if a vendor takes that long to make a decision, then a business will simply find a different vendor to purchase from.
So as a vendor, you do not want to consider secured debt such as bank loans or even utility bills when making a decision, but rather you want to focus on trade payments. Trade payments are how businesses pay their vendors for the merchandise and services that they received. They would include moneys owed to manufacturers, distributors, freight companies, advertising agencies, and anyone else who sells to the business. Of course, the most valuable data would come from sources in the same industry as you. So, if you are a furniture manufacturer, you would be much more interested in how a business pays other furniture manufacturers than in how they pay trucking companies.
Selecting a credit agency to obtain a personal credit report from really just comes down to whichever one is cheaper. The reason for this is that all the credit card companies, banks, and other financial institutions report to all three of the major consumer credit agencies, so there it is unlikely that there would be any differences between any of their reports. However, in the business world this is not the case. While every credit reporting agency is willing to collect data on every business out there, there is no credit agency out there who has data on everyone. The reason for this is that credit reporting agencies collect their data from their customers and may supplement that with data they purchase from third parties (data which is collected from the third parties’ customers), and therefore only have data on the businesses who do business with their customers. A credit agency that is extremely popular with freight carriers would be an excellent choice to work with if you drive a truck, but not a very good choice if you are a clothing designer. While word of mouth from others in your industry may be a good way to select a credit agency, you will find that oftentimes selecting the right company comes down to trial and error. It is important to note that there is no credit agency that will have data on everyone of your customers or potential customers, so you may want to work with more than one credit agency.
Another thing to consider besides who is reporting data to an agency and the businesses that they have data on, is the quality of the data in the reports. Does the report only show what is currently outstanding, or does it provide you with a month-by-month breakdown of what was outstanding for the last 12 or 24 months. With small businesses, it is quite possible that they only have one vendor who reports to a credit agency, and they may only purchase from them once or twice a year. In this situation, a credit agency that only shows what is currently outstanding will most likely provide you with a blank report. A month-by-month report is also important for understanding how quickly a business pays. Just because they have receivables that are current this month, doesn’t mean that they will pay them on time, it simply means that they were billed less than 30 days ago. A month-by-month breakdown allows you to see payment trends and how long it takes a business to pay their bills.
Besides breaking down payments month-by-month, another way credit agencies can break down the data is by industry or even debtor. Simply giving you a total of what is outstanding on a monthly basis doesn’t really give you any idea of who that money is owed to. If that money is owed to a bank then it isn’t a trade payment and so long as the business is paying monthly installments, they are current on the entire loan. You need to understand how a business is paying other vendors in your industry, and you need to get an idea of how much credit each vendor is extending them so that you know how much credit you can extend to them.
Finally, like all things in the world of business, price is going to be a major determining factor in which credit agency you decide to work with. Subscribing to credit agencies and pulling reports isn’t cheap, and may not even be worth it for smaller orders as it can easily blow your profit margins. Some credit agencies offer pay as you go options, while others offer packages of so many reports per year. Of course, the more reports you buy, the better the rates become and the more negotiating power you will have. Some agencies may also require that you share your data with them, while others may offer you a better price if you share your data. However, just like anything else, you get what you pay for. A credit agency that offers lower prices, probably has lower quality data and reports than a company that charges more. While some of the more well-known companies may simply charge higher prices based on their name and reputation, but may not actually provide you with better reports.
Requesting credit references is another popular way to go, but isn’t fool proof. First of all, you are relying on other businesses, whom you have no relation with, to provide you with these references. These businesses are not required to give references, and, some even have policies that they do not provide credit references. Normally when you send out three reference requests, you would be lucky to get one response within a week.
It is also important to realize that a potential customer will only provide you with references that they know will come back looking good. If they didn’t pay someone, they aren’t going to provide them as a reference, but will instead only include the companies that they paid well. This can be a big problem with selective payors. Selective payors will pay their main vendors promptly all the time, but will pay less important vendors poorly, and while this will show on a credit report, it won’t show if they only give you credit references.
The other problem with credit references is that you need to check out the references as well. Unfortunately, there are some dishonest businesses out there who will provide references that are either friends or family, and they may even use a real company’s name, but provide you with their brother’s cell phone number or email address. So anytime you get credit references, it is important that you investigate them to make sure that they are legitimate.
As a result, while credit references may be acceptable for small orders, it would be irresponsible to grant a business a large credit line based only on credit references. Credit references are best to be used when the credit agencies don’t have any data, or don’t have enough data on a business that has placed an order with you.
Credit checking can be a very expensive and time-consuming process, but luckily there are alternatives to performing the credit checks yourself. By working with an accounts receivable factoring company, they will handle all of the credit checking for you. Accounts receivable factoring companies work with many different vendors so as a result they are pulling lots of credit reports and providing lots of data to the credit agencies. This allows them to not only negotiate better pricing with the credit agencies, but they can afford to work with a handful of agencies providing them access to more and better data. If they have multiple clients selling to the same business, then they only need to pull a single report, which also helps in reducing costs. Factoring companies also have their own data that they can rely on which further reduces their costs, and oftentimes are already familiar with many of your customers. Most factoring companies don’t charge their clients for credit checking, it is simply included as part of their overall service.
Factoring companies also offer another advantage, and that is motivation to pay quickly. If a business doesn’t plan on ordering from you again for another year, they will have very little motivation to pay you promptly. Since many small vendors don’t report their data to credit agencies, they will also have no repercussions for paying you back slowly. However, if you put your receivables through a factoring company, not paying for your product in a timely fashion can result in orders from other vendors getting held up or their credit line with them getting slashed. Factoring companies also report their data to numerous credit agencies, meaning that failing to pay a factoring company could impact their ability to purchase from vendors who don’t even use that factoring company. As a result, most businesses show a lot of respect towards factoring companies, and tend to pay them better than they pay vendors who do not use factoring companies.
Accounts receivable factoring is a simple process in which you sell your receivables to a factoring company. Upon receiving an order, you submit it to your factoring company for credit approval. It is at this time that you factoring company will perform all the necessary credit checking. Typically, your factoring company will get back to you with an answer within an hour. Once approval is given you can go ahead and either ship the merchandise and or provide your service to your customer. You will then invoice your customer as usual and send a copy of the invoice to your factoring company. At that time, your factoring will then fund you for the receivable, meaning not only did they perform the credit checking for you, but they are also speeding up your cash flow by 30 days or more. After that, your factoring company will handle all of the collection work for you, meaning that you no longer need to follow up with customers in order to get paid. Furthermore, if your factoring company offers non-recourse factoring, then it means that your receivables are fully insured against non-payment.
Of course, there is a cost to factoring, but the fee for factoring a receivable is very similar to a credit card processing fee. However, you will save money as there is no longer a need to subscribe to expensive credit agencies and you no longer need to have employees spending time following up with customers when invoices become due. So, offering net 30 day payment terms costs no more than accepting a credit card for payment, you get paid just as quickly, and in the case of non-recourse factoring, also eliminates the risk.
Getting started factoring is easy, and can be done in as little as 24-48 hours. If you would like to learn more about how factoring works and get set up factoring, please give DSA Factors a call today at 773-248-9000 or email us at firstname.lastname@example.org. DSA Factors is a family-owned business that has been factoring for over 30 years, and has the ability to meet all your credit checking and funding needs.
When bringing a new product onto the market, it is very common for a business to initially sell directly to consumers as they are trying to get the product established. This may be done through their web site, or if they own a retail store, they may even sell it in their store. Some businesses may even invest in becoming third party sellers on Amazon Marketplace, Etsy, or other online marketplaces. However, if a company truly wants to expand their reach and start selling their product in larger quantities, the key to doing this is to make the change from strictly B2C (business-to-consumer) and start selling B2B (business-to-business). This can be a daunting task, and finding customers who are willing to sell your product is never easy. Should you succeed in finding customers, you now need to ramp up production of your product, and that of course requires funds that you may not have access to.
Selling your products directly to consumers is a fairly straight forward process. You put your product out there and if someone likes it they give you a credit card and you send them the product. Of course, it really isn’t that simple. You first need to find a way to advertise your product and make consumers aware that your product is not just out there, but is something that they need or want. You also need to have inventory on hand, and paying for this inventory can be very challenging for any business, young or old. However, if you are only selling to consumers, your inventory can be kept at a fairly low level, you maybe only need a few hundred items on hand, and once those start selling, you should be able to order additional inventory as needed. If you can afford to do this, and your product is selling, you may be able to make a nice profit. However, it is difficult to grow your business if your sole focus is direct to consumers. While there are certainly exceptions, it is doubtful you will be able to make a living simply selling your product direct to consumers.
If you are looking to take your business to the next level, you will need to start selling to retailers, whether they be online or brick-and-mortar. This is no easy task as you not only need to find retailers who can sell your product, but you need to convince them that they will sell your product as well. However, don’t let that deter you, every product you see on the shelf at a store started off in the same place you are now, so there is no reason that you can’t get your product onto those same shelves.
Unfortunately, while making a sale may seem like the hardest part of growing your business, and it probably is, it isn’t the only obstacle in your way towards success. Once you start selling to retailers, the amount of inventory you need to have is going to grow, and you are probably going to need financing to help you acquire that inventory. If you are selling to smaller retailers, most likely they are only ordering a few units, which shouldn’t cause too many issues so long as you’re only selling to a few shops. However, getting a large order from a major retailer may put you in a position that you have never been in before. They might be ordering more units than your total sales since starting your business, and you may find yourself struggling with how to pay for the additional inventory required. On top of that, they are going to want to receive payment terms, typically this means that they won’t pay you until 30 days after you shipped the order, although sometimes it could be 60, 90, or even 120 days. Telling them you don’t have the funds to acquire the inventory, or that you can’t afford to wait to get paid is not only going to result in them canceling your order, but will probably result in them never wanting to do business with you again. You don’t only lose that customer, but you also lose the ability of other retailers to discover your product in their competitor’s stores and start placing their own orders. This doesn’t mean that you shouldn’t be looking for large orders, it just means that you should be looking for financing.
Finding financing for a business that is expanding into new territory may seem intimidating. You don’t have a track record to qualify for a bank loan or line of credit. You may be able to find an investor who is willing to help you out, but doing that would mean giving away part of your business and needing to answer to someone else. Luckily, there is a way for a small, growing business to obtain financing and it is called accounts receivable factoring.
Accounts receivable factoring is basically selling your receivables, or invoices, to a factoring company when your customers request payment terms. Instead of waiting 30 days or more to get paid for your merchandise, your factoring company will fund you the same day you ship the merchandise to your customer. However, there is much more to factoring than just speeding up your cash flow. The last thing you want to do is sell your product to a store that isn’t going to pay for it, if the store you sell to goes bankrupt, goes out of business, or if they are simply deadbeats, you are stuck with a worthless invoice and are out the money for the product you shipped them. Luckily when you factor your invoices you solve this problem. Your factoring company is responsible for performing credit checks, and if they offer non-recourse factoring, they even insure your invoices against non-payment. They also handle all of the collection work for you, so you don’t need to worry about having to call your customers when an invoice becomes due and you want them to pay you, your factoring company has professional collectors that will do this job for you. Best of all, since your factoring company is purchasing your receivables, you aren’t taking on any debt. The funds you receive from your factoring company are yours, and you can spend them anyway you wish.
Of course, there is a cost to factoring, no form of financing is ever free, but factoring is actually very affordable. Typically, a factoring fee is very comparable to a credit card processing fee. So if you have already been taking credit cards from consumers that have been purchasing your product, you can factor your receivables to businesses and it will have a very similar cost. When compared to the cost of attending a trade show, or hiring sales reps, factoring is one of the most affordable services needed to grow your business.
By now you have probably realized that if you don’t get paid until an order ships, then you are responsible for coming up with the funds required to purchase the inventory needed for a large order. There is a simple solution for this as well. Many factoring companies offer something that is called purchase order financing. With purchase order financing, your factoring company will provide you with a short-term loan based on a purchase order you received so that you can pay your suppliers to produce the order. While purchase order financing does involve your business taking on debt, the great thing about it is that you won’t need to write a check in order to pay it off. Instead, when you factor the resulting invoice, your factoring company will apply a portion of the proceeds towards the loan they gave you, and will fund you the balance. So if you borrowed $6,000 against a purchase order worth $10,000, then when you factor the resulting invoice, your factoring company will apply $6,000 towards the loan they gave you and fund you the remaining $4,000, minus the cost of financing of course.
Qualifying for factoring is simple, so long as you have receivables you qualify. Factoring companies base their credit decisions on the strength of the customers you are selling to, as it is ultimately your customers who will paying them back. As a result, even startups can qualify for factoring, and there are no limits to how much funding you can receive. The application process is simple, and most factoring companies can have you setup within 24-48 hours after receiving your application and any other required documents.
If you want to learn more about how factoring can help your company grow, give DSA Factors a call today at 733-248-9000 and learn just how easy factoring can be. Even if you don’t have any large orders yet, now is still a great time to speak with us to learn more about factoring works and how it can help your business.
After the dismal months of April and May, the economy seemed to be making a recovery in June. However, as Florida quickly became the new epicenter of the coronavirus pandemic, other states have been moving to shut down sectors of their economies that they had reopened to quickly. While the data for this week is still stronger than the any of the numbers we saw in April and May, it is the weakest we have seen since the start of June. Is it just one slow week that will get corrected next week, or is it a sign that we are heading back into a recession?
Credit approval requests were way down this week as were total dollars being requested. Both figures came in at 60% of what is considered normal. Since the start of June, the lowest percentage we had seen in number of requests was 73% of normal, while for total dollars it was 78% of normal. While the number of requests being at 60% is still higher than anything we saw from the final week of March through the end of May, we did see total dollars exceed 60% of normal twice during that time period.
Meanwhile, purchases were at 66% of what is considered normal. Also, the lowest number we’ve seen since the beginning of June. Yet this percentage was only exceeded twice between the last week of March and the end of May. While these numbers do tend to fluctuate greatly from week to week, the previous week was one of the strongest for purchase orders since the pandemic began.
If there is a silver lining this week, it would come from payables. After 5 straight weeks of growth in total outstanding dollars, total number of outstanding receivables, and total number of accounts with an outstanding balance, we saw a decline in all three of these categories last week. This week we at least saw increases in 2 of these 3 categories, total outstanding dollars and total number of outstanding receivables, with both growing by 1.6%. Total number of accounts with outstanding balances only declined by half of one percent. However, it did this as some of our oldest receivables finally got paid off.
We did see a slight uptick in current receivable, where the number of current receivables grew by 1.5% and total dollars grew by .9%. As far as what percent of total current receivables account for, the numbers pretty much remained steady from last week declining by only fractions of a percent. Current receivables still make up approximately 70% of all receivables and 81% of total dollars. Both of these percentages would be at the high end of what is considered normal.
For the second straight week we are seeing a large increase in 1-30 days late bucket. This week the number of receivables in this bucket jumped by 6.5% after a 25% increase last week. Meanwhile, total dollars in this bucket jumped by 22% after last weeks’ 60% increase. The growth in this bucket can probably mainly be attributed to growth in small business spending, as small businesses tend to pay a little bit slower than national chains. At this point receivables in the 1-30 days late bucket account for 24% of all receivables and 14% of total dollars, only slightly different from last week and still at the low end of what would be considered normal.
Once again, very little changed in the 31-60 days late bucket although both number of invoices and dollars decreased slightly. These are invoices that would have been created between mid-April and mid-May when lockdowns were in full swing. While Georgia did start their reopening on May 9th, and many other states followed them in the coming week, our data has indicated that reopening did very little to boost the economy of these states. This bucket still holds much less than half of what it normally would, which seems to indicate that if companies were unable to pay for merchandise during the lockdown, that they simply weren’t purchasing any new merchandise.
Now the very positive news comes from the extremely past due invoices. Last week we saw the number of invoices in the 61-90 days late bucket get cut in half, while total dollars declined by 40%. This week we saw the number of invoices in this bucket decline by 15% while total dollars declined by an amazing 76%. Total invoices in this bucket now account for 1.3% of all invoices and .3% of all dollars still outstanding, both of which would be considered normal. Considering that about half of these invoices would have been created before stay-at-home orders were put in place, and many of the other ones may have been for purchase orders placed prior to stay-at-home orders, this is extremely positive news.
We also saw the first significant drop in invoices that are more than 91 days past due, and this isn’t the first significant drop since the pandemic, but the first since significant drop we have seen in all of 2020. All of these invoice were not only created prior to the pandemic, but they were all already past due at the time that the first stay-at-home orders went into effect. While we only received payments on a few of these invoices, the ones that got paid were very large ones. The total number of invoices in this bucket declined by 13% this week, while total dollars declined by 22%. This is an incredibly encouraging sign that businesses that were struggling prior to the pandemic are now starting to get caught up once again.
While there is no industry that hasn’t been impacted by the COVID-19 pandemic, the industries that were hurting the most were hospitality and apparel. Of the invoices that got paid off this week that were more than 60 days beyond terms, most seemed to becoming from the hospitality industry, with the vast majority being restaurants, although also a few payments from hotels. Unfortunately, it looks like the apparel industry has been unable to recover, having already lost out on the entire spring season, and now half way through the summer with very slow sales. If schools are unable to reopen in the fall, it can have a devastating impact on the apparel industry.
New this week, we have created two charts showing payable trends, modeled in the same way that infection charts look with 7-day rolling averages to make it easier to understand. This is very helpful given that we do not receive payments on weekends. We decided to analyze our payment data in two different ways. First, is simply by looking at all of our data, while the second only looks at companies who paid 15 days or more beyond terms. The reason for this is simple, during the pandemic, the vast majority of invoices were going to major retailers who were deemed essential businesses and typically pay their bills on time. As a result, looking at their data doesn’t really reflect the true impact that COVID-19 has had on payables. By only looking at payments that came in 15 days or more beyond terms, we are getting a more precise analysis of small businesses and the businesses that were most impacted by the lockdowns. It is important to keep in mind that we are looking strictly at the average days beyond terms for payments that we did receive, and not at how many payments we actually received. There is no doubt that we received much fewer payments while businesses were closed, so the payments that we did receive at that time would have a much greater impact on the average days beyond terms than at times when we are receiving a normal amount of payments.
As we can see from the above chart which takes all payments into consideration, it was from mid-April to the end of May that we saw the payments slow down the most, with the 7-day average peaking on May 4th at 14 days beyond terms. On average, bills got paid 4.9 days beyond terms during 2020.
However, above we are looking only at late payments, which are payments that came in 15 days or more beyond terms, we see a very different story. In this situation we see number remaining fairly level until mid-May, at which point they start to grow. Looking at 7-day averages, we actually see several peaks in this graph. The first occurred on June 12th at 63 days beyond terms, the second occurred on June 22nd at 64 days beyond terms, and then just two days ago on July 13th, at 65 days beyond terms. On average, payments that came in late in 2020, were paid 35 days beyond terms.
Obviously getting paid on one very delinquent invoice can greatly skew these numbers, as does a smaller sample size to pull from. Even though the highest numbers for late payments occurred just two days ago, at this point in time we are also receiving fewer past due payments. A perfect example of this is on June 10th when the average payment came in 5.5 days early, but the average past due payment came in 139 days late. What we can infer from these two charts is that most businesses that fell behind were able to catch up between mid-April and the end of May. At this point in time, most companies are paying bills on time, although the ones that are past due are paying bills that are extremely past due and may even pre-date the pandemic.
Again, very little has changed in terms of how local economies are doing on a state-by-state basis. We will continue to compare states that issued stay-at-home orders prior to March 28th to those that did so afterwards, those that started reopening prior to May 9th, the those that did so afterwards, and states that were surging as of June 23rd, to those that were remaining stable or declining. We will also look at the economies of Arizona, Florida, Louisiana, South Carolina, and Texas, five of the states that are experiencing some of the largest outbreaks at this time.
In states that implements stay-at-home orders prior to March 28th, between March 28th and May 9th, businesses in these states operated at 74% of normal levels. Since May 9th they have been operating at 96% of normal levels, same as last week. Meanwhile, businesses in states that didn’t implement orders until after March 28th, only operated at 22% of normal levels prior to May 9th, and 68% of normal levels after May 9th, which is up 1% over last week.
In states that started the reopening process prior to May 9th, businesses in these states were operating at only 25% of normal levels prior to May 9th. They are now operating at 53% of normal levels since May 9th, a 3% increase over last week. However, businesses in states that waited until after May 9th to start their reopening process were operating at 61% of normal levels before May 9th, and have been operating at 99% since May 9th, a 1% decrease since last week.
In states that were surging as of June 23rd, businesses had been operating at 49% of normal levels prior to May 9th, and since have been operating at 65% of normal levels, a 1% increase over last week. In states that had COVID-19 under control as of June 23rd, businesses were only operating at 44% of normal levels prior to May 9th, since that time they have been operating at 113% of normal levels, same as last week. It is important to note that many of the states that had stable or declining infection rates as of June 23rd, now have rising infection rates.
In Arizona, Florida, Louisiana, South Carolina, and Texas, businesses were operating at a dismal 18% of normal levels prior to May 9th, and since have recovered to 54% of normal levels. That is a 6% increase over last week’s data, but it will be interesting to see if they can maintain that pace as the infection rate in these states is rivaling the infection rate in New York at the start of the outbreak, and Florida just recently set the record for the largest number of infections in a single day for any state.
It is still very clear that a state’s ability to contain an outbreak is directly related to how strong its local economy is. It is also clear that by correcting missteps in containing the virus can also help to correct the economy, as can be seen in our comparison of states that were surging as of June 23rd to those that weren’t. Despite this week’s slight downturn, it does appear that businesses have found their new normal. However, this week we have seen several large school districts, including Los Angeles, announce that they will not be returning to in-person learning next month. Will the economy be able to keep up this pace if parents are unable to return to work, or is the downturn from this week a sign of what is going to happen a month from now if millions of children are unable to return to school.
There are now over three million Americans who have been infected with COVDI-19, yet as the pandemic rages on, the economy seems to have stabilized. Once again very little has changed this past week for the economy according to our data. While the economy has yet to make a full recovery, it does seem that retailers in states that have done a good job controlling the coronavirus may have returned to normal levels of business. However, as infection rates continue to skyrocket across most of the South and West, the retailers in these states are still suffering.
Credit approval requests were up again this week with the number of requests at 81% of normal levels, we’ve only seen the number of approvals reach this level once before and that was during the first week of June. Meanwhile, dollars requested reached 93% of normal levels, which isn’t a peak, but still very high.
Purchases jumped significantly last week reaching 92% of normal levels, the highest level yet since the pandemic began if we don’t include extremely large orders that have skewed the numbers. This is a very promising number and falls in line with some of the approvals numbers we’ve seen over the last few weeks.
Payables continue to look good. After 5 straight weeks of continual growth in total outstanding dollars, we experienced a 4.5% decline this week, despite some of our highest purchase levels yet. While this would imply that more invoices got paid off than were purchased, interestingly the total volume of current receivables declined by 6% while the total number of past due receivables increased by 2.5%. This would mean that we must have received a large number of payments prior to the invoices becoming due this week. We are saw a 4% decline in both the number of open receivables and number of accounts with open receivables, marking the first time we’ve seen these numbers decline in quite a few weeks now.
Despite the decline in current receivables, current receivables still make up 70% of all receivables and 82% of total dollars. Both of these numbers would be at the high end of what is considered to be normal. So, it still appears to be the case that companies that are placing orders have the ability to pay for them in a timely fashion. Furthermore, current dollars are still at 92% of where they were on March 1st, our last data point before the pandemic took a major toll on the economy.
Ever since reaching their peak in mid-April, the 1-30 days late bucket had been in decline until last week when the number of invoices grew by 25% and dollars grew by 60%. This week continued that growth in this bucket but at a slower rate. The number of invoices that are 1-30 days beyond terms grew by 10%, while total dollars grew by 12%. Despite two straight weeks of growth, invoices in the 1-30 days late bucket still only account for 23% of all invoices and 12% of all dollars. Both of these percentages would be at the low end of what is considered normal. Again, the growth in this bucket can most likely be attributed to the growth in the current bucket that began in mid-May and continued throughout June. For that reason, it would be safe to assume that we will be seeing continued growth in this bucket throughout July.
The 31-60 days beyond terms bucket remained stable this week, with virtually no change in terms of number of number of invoices or dollars. Al of these invoice would have been created between early April and early May, at the height of the pandemic, so companies placing orders at that time would have been well aware of the difficulties that they would be facing. As a result, this bucket still holds much less than half of what we would consider to be normal, so not seeing any change isn’t really a cause for concern.
The positive news this week occurred with invoices that are severely past due. Invoices in the 61-90 days late bucket were cut in half, and total dollars in this bucket declined by 40%. These invoices now make up 1.5% of all invoices and 1.3% of all dollars, percentages that would both be at the high end of what is considered normal. These invoices would have mostly been created prior to stay-at-home orders being enacted, and all of them would have become due after non-essential businesses would have been forced to shut their doors. To see these numbers as drop significantly as they have is a major sign that businesses have been able to recover.
Unfortunately, we saw virtually no change in invoices that are 91 days or more beyond terms. In fact, we’ve seen virtually no change in this category going all the way back to February 1st. These are all accounts that were already past due (some severely past due) at the time that stay-at-home orders were issued and businesses were forced to close their doors. It is not surprising that businesses that were already struggling prior to the pandemic would continue to struggle at this time.
Nothing much has changed in terms of which states’ economies are doing better. It still appears to be the case that the states that took greater precautions and had greater success in slowing the spread of the coronavirus, also managed to minimize the blow on their local economy. We will continue using the 3 dates that we have been looking at in order to make comparisons. We will be comparing states that issued stay-at-home orders prior to March 28th, to those that issued orders after. We will compare states that started their reopening process prior to May 9th, to those that started later. And we will compare states that were surging as of June 23rd, to those that were remaining stable or improving at that time. Additionally, we will also look at states that have experienced exponential growth in infections over the past few weeks.
For states that implements stay-at-home orders prior to March 28th, between March 28th and May 9th, businesses in these states operated at 74% of normal levels. Since May 9th they have been operating at 96% of normal levels, which is down 2% from last week. Meanwhile, businesses in states that didn’t implement orders until after March 28th, only operated at 22% of normal levels prior to May 9th, and 67% of normal levels after May 9th, which is also down 2% from last week.
For states that started the reopening process prior to May 9th, businesses in these states were operating at only 25% of normal levels prior to May 9th. They are now operating at 50% of normal levels since May 9th, a 1% decrease since last week. However, businesses in states that waited until after May 9th to start their reopening process were operating at 61% of normal levels before May 9th, and have been operating at 100% since May 9th, a 2% decrease since last week.
For states that were surging as of June 23rd, businesses had been operating at 49% of normal levels prior to May 9th, and since have been operating at 64% of normal levels, marking no change since last week. In states that had COVID-19 under control as of June 23rd, businesses were only operating at 44% of normal levels prior to May 9th, since that time they have been operating at 113% of normal levels, a 5% decrease since last week. It is important to note that many of the states that had stable or declining infection rates as of June 23rd, now have rising infection rates.
New this week, we will be looking at one more number, we will look at the states that have experienced exponential growth in infections over the past few weeks. Those states are Arizona, Florida, Louisiana, South Carolina, and Texas. While Louisiana was one of the hardest hit states early on in the pandemic, they seemed to had gotten the virus under control up until about a month ago. The other four states had relatively low case counts early on, but now appear to be having infection rates that rival what New York saw at the start of the pandemic. Businesses in these states, all of which are heavily reliant on tourism, were operating at a dismal 18% of normal levels prior to May 9th, and since then have only been able to recover to 48% of normal levels.
Looking at the US as a whole, the nation’s economy was operating at 47% of normal levels prior to May 9th, and has been operating at 81% of normal levels since then. While we can not say that the economy of the US has recovered, it does at least appear to have stabilized for now. However, given the horrible numbers coming out of Arizona, Florida, Louisiana, South Carolina, and Texas, which typically make up about a quarter of our nation’s economy, it is easy to see how the economy could quickly stumble again if the nation fails to get COVID-19 under control.
As has been the case for the last few weeks, the data we have from this week appears to be remaining stable. This of course begs the question, has the economy recovered? While certainly plenty of damage has been done to the economy, there is no doubt that the economy has bounced back significantly and may have possibly reached its “new normal”. This week, given that the month of June has come to a close, we will be doing a month by month comparison, comparing 2020 to the years 2017-2019.
Credit approval requests were slightly down this week at 73% of normal levels, after reaching 78%, 76%, and 81% over the previous three weeks. Total dollars seemed to have stabilized as well at 78% of normal levels, after hitting 147%, 78%, and 101% during the previous three weeks, with that 147% primarily be driven from a single extremely large purchase order. While these numbers may not be very promising, these percentages are calculated against an annual average and does not take into account monthly fluctuation.
Comparing the approval volume from 2020 to the average volume between 2017 and 2019, we will find that January 2020’s volume was pretty much normal, at 93% of the volume we experienced in the Januarys of the previous 3 years. February 2020 began to show a slowdown as the volume was only at 77% of previous years’ Februarys. While COVID-19 may not have appeared to be a problem in the US back in February, it was already creating supply chain problems for importers from China and elsewhere in Asia, and this could help explain the decline in volume. The pandemic didn’t really impact the US until March, and it was only the final week in March when the first stay-at-home orders were put in place and businesses were forced to close, as a result volume was down to 61% of previous years’ Marchs. April of course was the height of the pandemic and volume in April plummeted to 43% of previous years’ Aprils, and only improved slightly in May to 48%. However, as many stay-at-home orders began to get lifted towards the end of May and most businesses were able to open up in June, June’s volume climbed to 96% of previous years’ Junes. It will be interesting to see if July can stay on pace, but this monthly data is a very strong indication of an improved economy as it averages out all of the weekly fluctuations we have been seeing.
If we ignore the one very large purchase we had last week, purchases remained steady this week at 69%. While this may not be as high as they had been at the start of the month, it is still a very significant improvement over earlier in the pandemic when they averaged only 52% during the months of April and May.
We’ve been saying all along how purchases tend to fluctuate wildly from week to week, which of course makes the data a little hard to read. However, if we aggregate the data by month, as opposed to by week, those fluctuations should be flattened out. It is also important to note that the weekly data was being compared to annual average, and it too does not account for normal monthly fluctuations. So starting with January, we found that this year’s purchases were 92% of the average January from 2017 to 2019, which is perfectly in line with what we saw from approvals. Furthermore, supply chain problems in Asia would not have been impacted at this point in time as any ships would have departed prior to the first reported cases of COVID-19 in China. February saw purchases drop to 74% of the previous three years’ Februarys, quite possibly due to supply chain issues that emerged in Asia back in January. Purchases in March dropped further to 67% of the previous three years’ Marchs, as businesses began to shutdown at the end of the month and stay-at-home orders began to get implemented. April of course continued the descent to 44% of previous Aprils’ purchases, as some businesses were still open at the start of the month, and others still accepted orders placed prior to stay-at-home orders. Purchases bottomed out in May at 37% of the average May over the previous three years. However we did see a major rebound in June when purchases climbed to 59% of June’s average over the previous three years. The large discrepancy between purchases and purchase orders is due to the fact that purchase data tends to lag behind purchase order data be several weeks as it takes time to put together the orders, especially the larger orders that make up the bulk of these numbers. June’s purchase order numbers should be a very strong indication that purchases will return to near normal levels in July.
Payables continue to remain on track and heading in the right direction all across the board. Total outstanding dollars are up 5.5% making this the 5th consecutive week of growth, while the number of accounts with an open balance and the number of open receivables both climbed by 9%. Meanwhile, extremely past due invoices continued to get paid down this week.
While we did see an increase in current receivables, with total number up 1.7% and total dollars up 2.8%, these numbers aren’t growing as quickly as they had over the past few weeks. Still 72% of all receivables and 83% of all dollars are current, which is well above what would be considered normal. Even more amazing is that current dollars are now at 97.5% of where they were at on March 1st.
Meanwhile, the 1-30 day past due bucket made it first very significant increase since mid-April. The number of invoices in this bucket grew by 25%, while total dollars in this bucket grew an amazing 60%. Despite these large increases, there is little cause for alarm as it is probably due to the increase in current receivables that began at the start of June. Furthermore, the number of invoices still only account for 20% and total dollars only account for 10% of all receivables, again, both well below what would be considered normal. When you add up both the numbers and dollars that are either current or in the 1-30 days late bucket, they are within 2-3% of what would be considered normal. This is most likely due to the declining, but still unusually large amount of severely past due invoices, combined with slower purchases over the past two months due to the pandemic.
The 31-60 days beyond terms bucket also continued its sharp decline this week, with total numbers dropping by 25% and dollars dropping 39%. These invoices now only account for 1.8% of all invoices and 0.5% of all dollars. Both of these numbers are less than half of what would be considered normal, which is not surprising given that all these invoice were created in the month of April when businesses would have been well aware of the challenges that they would be facing.
Last week we saw some very worrisome data where invoices that were more than 61 days beyond terms seemed to only age further, with very little getting paid. Luckily this week saw some significant progress, both with invoices that are 61-90 days late and invoices that are over 91 days late. We saw a 12% decrease in the number of invoices and a 8.5% decrease in total dollars across these two buckets. These invoices now only account for 6% of both number of invoices and total dollars outstanding. While this percentage is unusually high, we are definitely seeing progress in this category, and the start of this week has seen several more of these invoices getting paid off which should lead to more good news next week.
Once again, it appears that businesses in states that have taken greater precautions in preventing the spread of COVID-19, have not only outperformed those in states that were less precautious, but that business in these states has indeed returned to normal levels. Whether we compare states that closed either before or after March 28th, states that reopened either before or after May 9th, or states that were experiencing surging COVID-19 rates as of June 23rd to those that were remaining stable or declining, businesses in states that took a stronger stance against the virus and managed it better are outperforming their peers.
When we look at states that implements stay-at-home orders prior to March 28th, we can see that from March 28th through May 9th, businesses in these states operated at 74% of normal levels, and since May 9th have been operating at 98% of normal levels. Businesses in states that didn’t implement orders until after March 28th on the other hand, only operated at 22% of normal levels prior to May 9th, and 69% of normal levels after May 9th.
Looking at states that began reopening prior to May 9th, businesses in these states were operating at 25% of normal levels prior to May 9th, and have been operating at 51% since May 9th. However, businesses in states that waited until after May 9th to reopen have fared much better, operating at 61% before May 9th, and 102% since May 9th.
Unfortunately, at this time COVID-19 cases appear to be surging across the country, including in states that seemed to have gotten the virus under control over the past two months. However, with approximately half the states surging as of June 23rd, that still seems an appropriate date to use for making comparisons. Businesses in states that were surging had been operating at 49% of normal levels prior to May 9th, and at 64% after May 9th. While businesses in states that weren’t surging as of June 23rd actually fared worse prior to May 9th, only operating at 44% of normal levels, but have done much better since May 9th, operating at 118% of normal levels.
What is most interesting is the progression we see from states that were first to close, to states that waited longer to reopen, to states that appeared to have the virus under control. The businesses in these states seemed to do progressively better in each comparison, which would indicate that taking the measures necessary to contain the virus is actually in the best interest of businesses, even if it means that they may not be operate for an extended period of time or forced to operate at reduced capacities. The fact that states that weren’t surging as of June 23rd have gone from worse to much better than their peers, shows that regardless of how the state tackled the virus early on, what matters most is what they are doing now to contain it. In other words, every state who acts appropriately now to contain the virus should be able to strengthen their economy, regardless of how they handled the pandemic in the past. Clearly consumers feel more confident spending their money when there is less risk of getting sick in the process.
While the economy hasn’t returned to normal yet, it does appear that it may have returned to normal in the states that have acted responsibly in controlling the COVID-19 pandemic. It also appears that the economy may have reached a level that could be considered a “new normal” at least until a vaccine becomes available. Of course, if states that are experiencing surges right now, such as Florida, Texas, and Arizona, can get the virus under control, it is quite possible that the economy could experience a full recovery. Only time will tell if this is indeed the case.
Once again we are continuing to see strong numbers from our data, although the numbers seem to be remaining stable now. This is still very good news as the economy has recovered immensely over the past few weeks and is approaching normal levels. However, with outbreaks spreading across the South and West, we are starting to see the economy slip in these regions. It will be interesting to see what the economy does over the next few weeks, especially if businesses may be forced to close their doors once again.
The number of credit approval requests we received this week hasn’t really changed much from the past two weeks, and are at a very acceptable 78% of normal levels, following 76% the week before and 81% the week before that. The big change was that total dollars jumped considerably to almost 150% of normal levels. While this may sound like fantastic news, it is entirely due to a single extremely large purchase order that we received. If we remove that one purchase order, total dollars for the week would be at 89% of normal levels, which also falls right in the middle of the numbers from the previous two weeks. This huge difference demonstrates just how much of an impact major retailers can have on the total dollars, but the relatively large number of approval requests does indeed that many small businesses are once again ordering.
Purchases jumped this week to 122% of normal levels, however, this is mainly due to the fact that we purchased about three quarters of that very large purchase order we received this week. If we exclude this one very large purchase, purchases were only at 68% of normal levels. While that number is significantly lower than the 76% and 88% numbers we saw the previous two weeks, it is still much improved over what we saw at the height of the lockdowns. These numbers also seem to fluctuate wildly so a low number for one week isn’t really a cause for concern.
Once again payables look to be headed in the right direction and are growing significantly. Our total dollars outstanding the week are up nearly 16%. Now of course that includes the one very large PO, but even we exclude that, total outstanding is still up 3%, marking the 4th straight week of positive growth. Also growing are the total number of outstanding receivables which are up 7%, and the total number of accounts with a balance which is up 9%. Of course, all of this occurred as many older invoices continued to get paid off.
The number of invoices that are current grew by nearly 14% this week. Current invoices now account for 72.5% of all outstanding invoices, when normally they would only account for around 66% of all outstanding invoices. Current dollars grew by 25% this week, and if we were to eliminate that one large order they still would have grown by 8.5%. Current invoices now account for 85% of total outstanding dollars, way above the normal level of 77%. Most likely these unusually high percentage are due to the economy picking up after being quiet for so long. It will be interesting to see if these numbers are able to hold steady over the next 30 days.
The number of invoices in the 1-30 days late bucket actually grew slightly this week, however, they make up a slightly smaller percent of all outstanding invoices, still accounting for about 17.5% of all outstanding invoices. Meanwhile the total dollars in the 1-30 days late bucket dropped by 25% this week, and they now account for less than 7% of total outstanding dollars. Last week these invoices accounted for 10% of total outstanding dollars, and normally they would account for approximately 15% of total outstanding dollars. This huge decrease is due to invoices being paid for in a very timely manner, they are not aging out of this bucket.
This leads us to the 31-60 days beyond terms bucket. Once again, we saw a drastic decrease in this bucket. We saw 37% of these invoices which accounted for 59% of all dollars in this bucket get paid for in the last week. These invoices now account for only 2.7% of all outstanding invoices, which is down from a high of 23% from 6 weeks ago. 2.7% would actually be on the low side of what would be considered normal for this bucket. These invoices also account for less than 1% of total dollars outstanding, down from a high of 12% also from 6 weeks ago. Once again, this number would be on the low side of what is considered normal. All of these invoices would have been created after the initial stay-at-home orders went into effect, although it is possible that some of the orders would have predated the pandemic.
The more worrisome numbers are coming from invoices that are more than 61 days beyond terms. These numbers haven’t really changed any from last week, although a quarter of the invoices that were 61-90 days beyond terms last week, have now aged into the 91 days or more beyond terms bucket. These invoices still account for about 7.5% of all invoices and all dollars outstanding, while normally they would only be 3-4%. Of course, that 7.5% is a little inflated as we are only at approximately 78% of normal total volume. A large percentage of these invoices are coming from clothing stores, hotels, and restaurants, industries that were particularly hard hit by the stay-at-home orders.
Since we started doing state-by-state analysis of our data we have been sounding a lot like a scratched record, the states that opened prior to May 9th are fairing much worse than the states that waited later to reopen. Now as COVID-19 cases are surging across the country, we are actually seeing the economies of states that opened early start to slow down again, while those that waited longer continue to pick up steam. Furthermore, businesses in states that reopened early are still twice as likely to be past due than those in states that waited longer to reopen. However, our new discovery this week comes from comparing states that have managed to control the pandemic to those that are seeing a surge in cases.
As we mentioned, states that reopened earlier accounted for 40% of our volume prior to the pandemic, and slipped down to 21% of our volume at the height of sty-at-home orders. After reopening they started to gradually improve and last week we reported that their share of total volume increased by 3% since April 24th and 6% since May 9th. However, as many of these states have been hit by a surge in cases, those gains have all been pretty much wiped out. In just one week they lost all the gains they made since April 24th, and have now only gained 2% since May 9th. The reason behind this is that their total volume simply isn’t growing as quickly as total volume in states that waited longer to reopen. Since May 9th, states that reopened early are now at 49% of normal volumes, up from 25% prior to that. Meanwhile, states that reopened later are now at 104% of normal volumes since May 9th, up from 60% prior to that. Overall, the country is at 84% of normal levels, up from 47% prior to May 9th.
This week, given the huge surge in COVID-19 cases, we decided to compare states that are surging to those that are either improving or staying the same. It probably won’t come as a surprise that the states that are not seeing a surge in cases are doing much better economically. The states that are surging are currently doing 63% of their normal volume, up from 49% during the height of stay-at-home orders, while the states that are improving or staying steady are doing 122% of their normal volume, up from 44% during the height of stay-at-home orders. Of course, these numbers are both much higher than the numbers above, but that is due to the fact that many of the larger states, including California, Texas, and Florida, are states that are surging. Combining these numbers you still wind up at the same 84% for the country.
Since we can see such a large difference between states that are surging and states that aren’t, it probably would make sense to see if there was a similar trend at the start of the pandemic. To do this, we will compare states that issued stay at home orders prior to March 28th, to those that waited longer or never issued stay-at-home orders. Interestingly, both of these groups accounted for 50% of our volume prior to the pandemic. During stay-at-home orders, the states that were quicker to enact orders saw their volume reduced to 74% of normal levels during the stay-at-home orders, but that volume has since recovered to 96% of normal levels as stay-at-home orders began to get lifted. However, in states that waited to enact orders, their volume dropped down to 22% of normal levels immediately after California issued the first stay-at-home orders. As stay-at-home orders began to get lifted, these states saw their volume improve to 72% of normal levels.
What’s interesting is that states that reopened earlier clearly did so because their local economies were completely destroyed by the pandemic. However, when we compare the states that are surging to the ones that aren’t, we can see that their economies were pretty much the same during stay-at-home orders. Whether or not a state chose to reopen early or not does not correlate with whether there is a surge in the state. While Texas, Florida, and Georgia all reopened early and are experiencing surges, California waited to reopen but are still experiencing a surge. Furthermore, Indiana, Colorado, and Maine reopened early, yet the number of cases in those states is either staying steady or declining. We also saw that the states that acted sooner in issuing stay-at-home orders also fared much better during the lockdown, and have continued to do better since. From the data above we can see that consumers are definitely concerned about their health, and are more willing to spend money if they live in a state that is taking greater precautions to minimize the spread of disease. As states continue to open up more and more, if that reopening up leads to a surge in cases, then there is very little to be gained economically from the reopening. However, if the reopening is done responsibly, the economy can thrive even if many restrictions are still in place.
Certainly, there is a lot of information that can be learned from the data, and as the situation in both the country and each state changes, we are seeing some very interesting things happen. Here at DSA Factors we will continue monitoring and reporting on our data for as long as we need to. Let’s hope that we won’t need to do so for too much longer.
Supply Chain Finance has been gaining in popularity over the past few years. Instead of forcing vendors to wait 30 or 60 days to get paid for their receivables, retailers have discovered that they can get a several percent discount in exchange for paying their vendors early. It seemed like a win-win, vendors get the cash flow they need, and large retailers get a discount at a rate that far exceeds interest rates. Of course, all of this changed over the past few months as our nation, and the world, have been gripped by the COVID-19 pandemic.
Suddenly, retailers have been forced to shut their doors with no plan for when they may be able to reopen. While their customers have been laid off, furloughed, or taken pay cuts, and those who have managed to maintain their jobs are more concerned with purchasing essentials and saving money in case they too become an economic casualty of the COVID-19 pandemic. Not to mention, many consumers simply don’t feel safe leaving their homes for anything that isn’t essential. As a result, these retailers have found it best to hold onto their money for as long as they can, and most have either extended payment terms (with or without permission) or are simply paying invoices well beyond the due date. For small vendors that have relied on supply chain finance, they now find themselves in a very difficult position.
One of the major retailers who offers supply chain financing is TJX (TJ Maxx, Marshalls, Homegoods). When stay at home orders were first issued, TJX told all their vendors that they would be extending terms on all of their invoices from 30 to 90 days, although they reversed that decision a couple weeks later due to the backlash they received from the vendors. However, by that point the damage had already been done. Many vendors were unable to get the early payment they rely on, and due to the closure of their corporate headquarters and a need to catch up, many invoices were still paid well beyond terms. Companies that were used to getting paid within 5-10 days were now waiting 45 days to get paid, and this was at a time when sales had pretty much dried up. It also appears that for the immediate future, any new orders from TJX will have terms of 90 days, making it unlikely that they would be willing to offer early payment. Unfortunately, TJX was far from the only major retailer to extend terms or simply fall behind on their bills.
Of course, it also isn’t just an issue of cash flow anymore, the COVID-19 pandemic has proven to be just as deadly for businesses as it is for the people it infects. While all non-essential businesses had been forced to close their doors temporarily to flatten the curve, many of these businesses will be closing them permanently as a result of no revenue but continuing expenses. If the retail apocalypse wasn’t bad enough before the pandemic, the recent wave of bankruptcies has been incredible. Already we have seen J.C. Penney, Neiman Marcus, J. Crew, Stage Stores, and True Religion have all filed bankruptcy during the pandemic. Lord and Taylor has avoided bankruptcy, but has announced they will be holding going out of business sales as soon as they are allowed to reopen. L Brands (Victoria’s Secret, Bath and Body Works) will not be filing, but will be permanently closing 250 stores. While Pier 1 Imports and Art Van Furniture, both who filed bankruptcy prior to stay-at-home orders being issued, were forced to change their bankruptcy plans and completely liquidate. Of course, the retail sector is far from the only industry being hit with bankruptcies, hospitality, entertainment, and health clubs have also been filing for bankruptcy at an incredible rate. Sadly, these companies are only the beginning, with many more considering their options as well.
Even worse, the dangers of bankruptcy are actually compounded by supply chain finance. Many businesses don’t feel the need to carry credit insurance if their customers offer supply chain financing. The logic behind this is that there is no risk if a company is paying them early. However, the decision to pay early is entirely up to the customer, as is the amount of the discount that they will take. Prior to filing for bankruptcy in 2017, Toys’R’Us utilized the popular C2FO platform for supply chain financing. Towards the end they started demanding larger and larger discounts in return for early payments. Further complicating matters is US bankruptcy law in regards to receiving preferential payment. When a company files for bankruptcy, the bankruptcy court can demand that any preferential payments made within 90 days of the filing be returned to the court. When a vendor offers a discount in exchange for an early payment, there is no question that the vendor has received a preferential payment and will be forced to return the payment to the court. So vendors that offered double digit discounts that Toys’R’Us accepted, ultimately would have had to return the funds if they were received within 90 days of the filing. Had they waited until the invoice was due and gotten paid in full, they probably would have been able to keep their money.
With many businesses reopening at this time, there is still a question of how many of them will be able to survive. With consumers spending less money these days, and spending in unpredictable ways, combined with a fear of whether it is even safe to go out in public, revenues will continue to remain low for the foreseeable future. Yet these companies will need to rehire much of their workforce and continue to make rent, pay utilities, and interest payments on debt. For businesses such as restaurants and movie theaters, who will need to reopen at reduced capacities, there is a question as to whether or not they will be able to remain profitable. Unfortunately, most experts are predicting that even though businesses are starting to reopen now, many businesses that have survived so far might not make it through to the end of the year. Even with companies that emerge from the lockdowns with strong sales, there is still the question of whether or not they would be willing to pay invoices quicker, the current trend is that most companies are requesting longer payment terms. Of course, none of this takes into account the possibility of a second wave of infections and subsequent closures.
Relying on supply chain financing to improve your cash flow may have worked for the last few years, but it is doubtful that it will be as reliable moving forward. Furthermore, wholesalers need to be more careful than ever about who they are selling to. The only thing worse than getting paid slowly is not getting paid at all. Paying for credit insurance on top of supply chain financing can be extremely costly, especially for businesses that do less than $10 million a year. Not to mention, the credit insurance companies have been hesitant to take on new clients, and have slashed credit limits across the board for their existing clients.
There is a solution to this problem, and that is accounts receivable factoring. With accounts receivable factoring you sell your receivables to a factoring company, and can be funded the same day you ship the merchandise, making it a much quicker turnaround than supply chain finance. Furthermore, your factoring company is responsible for monitoring your customers and establishing appropriate credit limits. If the factoring company offers non-recourse factoring, then not only do you receive improved cash flow, but they also insure your receivables, eliminating the need for costly credit insurance. Just like supply chain finance, when you factor your receivables you are not taking on any new debt as your factoring company is purchasing your receivables from you. The best part, however, is that accounts receivable factoring is available for all of your accounts and costs no more than supply chain financing. Plus, since factoring rates are fixed, it takes away all the guess work associated with supply chain finance and can easily get built into your margins. Want to learn how easy it is to improve your cash flow with accounts receivable factoring? Give DSA Factors a call today at 773-248-9000 and we will be happy to speak with you.
Last week we had reported our strongest week yet since stay-at-home orders were implemented to slow the transmittal of COVID-19. While this week’s data isn’t quite as strong as last week's, it is still stronger than any other week’s data that we have seen throughout the pandemic, and a very strong sign that the economy is recovering to near normal levels.
This week we saw a very minor decline in the number of approval requests we received. With the number of requests falling to 76% of normal levels from last weeks 81%. Meanwhile total dollars had dropped from 101% of normal levels last week to 78% of normal levels this week. The drastic decline in total dollars compared with the minor decline in number of requests would imply that our clients received fewer purchase orders from major retailers than they had the previous week, although purchase orders from small businesses would have remained steady. Of course, last week’s data was coming on the heels of poor data the previous week, so it is quite possible that last week’s data could be the result of slow reporting of the previous weeks data. Regardless, the data we collected this week is very promising, and while it is too low to be considered within a normal range of fluctuation, it is a very promising sign that the economy is headed in the right direction.
Purchases have been harder to gauge as they seem to fluctuate wildly from week to week. However last week we reported purchases reached 76% of normal levels which was our second strongest week yet, and the only stronger week being early on in the pandemic when we had several very large purchases from major retailers, all from purchase orders placed prior to the pandemic. This week purchase levels reached 88% of normal levels, which is nearly a 250% increase over the lows we experienced just one month ago. In fact, purchases have now increased in 4 of the last 5 weeks since we experienced that low.
Payables are continuing on their path to recovery. It appears that the businesses who are placing orders are in a position to get them paid off promptly, and the vast majority of businesses who placed orders just prior to the start of the pandemic have now paid for those orders. However, it does appear that businesses that were struggling prior to the pandemic are still struggling as very few of them are making progress in paying off their old invoices.
Total outstanding dollars are up again for the third straight week, this time increasing by 3% after increase of 2% and 1% in the previous two weeks. This increase has also coincided with over a third of very past due invoices being paid off over the same period. When looking at current dollars, they climbed nearly 6% this week after they climbed by 13% last week, which was the first time we started to see them rise. 79% of all dollars are now current, which is the highest level we have seen yet, and slightly better than what would be considered normal.
In terms of number of outstanding invoices, we have seen much more dramatic increases. They rose by 12% this week after climbing by 4.5% the week before. The number of accounts with outstanding invoices grew in a similar way, climbing 15% this week after a 7% climb last week. The inverse relationship between the growth in number of invoices and accounts compared to total dollars would suggest that much of the business that occurred over this past week had been with small businesses. At this point, nearly 70% of outstanding invoices are current, which is significantly above the 66% that would be considered normal.
This week only 17.5% of all receivables are now 1-30 days beyond terms, and they account for 10% of total outstanding dollars. Neither of these numbers have really changed much from last week, but they are still well below normal levels. This would seem to imply that only businesses that can afford to pay for their merchandise in a timely fashion have been placing orders during the pandemic. However, what we don’t know is if this is due to these businesses seeing an uptick in sales, or if they are simply strong financially and confident in their ability to recover.
Another very promising sign is what is happening with receivables that are 31-60 days beyond terms. 39% of these receivables and 47% of the total dollars in this category have gotten paid off over the last week. At this point, almost all of these invoices would have been created during the pandemic, although it is possible that some of the orders were placed just prior to the start of the pandemic. We saw the number in this aging bucket peak just 5 weeks ago when they accounted for 23% of all outstanding invoices and 12% of all outstanding dollars. Today they only account for 4.6% of all invoices and 2.5% of all dollars. We have experienced an 81% decrease in both the number of receivables and total dollars in this category over this 5 week period. Of course, the invoices in this category 5 weeks ago would now all be in the 61-90 days past due category, and the invoices in this category today would have been in the 1-30 days past due category 5 weeks ago. However, 5 weeks ago invoices that were 1-30 days beyond terms made up 33% of all invoices and 17.5% of all dollars. That is a pretty drastic improvement, and while these numbers may still be a little high, they are only maybe 1% off from normal levels.
That of course brings us to invoices that are more than 61 days beyond terms. The good news and the bad news is that the number of invoices and total dollars in this category has not changed significantly over any of the previous 5 weeks. While the bad news would be that newer invoices have aged into this category over the past 5 weeks, the good news is that an equal number of invoices have been paid from this category over the same 5 weeks. In other words, invoices that were problematic 5 weeks ago are less problematic today, but there are an equal number of new invoices that have since become problematic. It is important to keep in mind that the invoices that are 61-90 days past due would have all been created prior to the first stay-at-home orders, but would have become due after the orders were issued. The vast majority of the accounts in this category are for clothing retailers, including major department stores, and businesses in hospitality such as restaurants and hotels. Nearly all of the invoices that are more than 90 days beyond terms, were already severely past due when businesses were forced to shut down, many of which were on payment plans that they have failed to keep up with as a result of the pandemic.
Once again, for the states that reopened early, prior to May 9th, their economy seems to be trailing behind the economies of states who waited longer to reopen. While they are doing slightly better after this last week, we have only seen their percentage of total volume climb by 3% since April 24th, when Georgia reopened, and by 6% since May 9th, after having dropped by 20% during the height of stay-at-home orders. While all states are recovering, the recovery is happening quicker in states that waited longer to reopen. The states that reopened early are now operating at 44% of normal levels, up from 25% during stay-at-home orders, while states that waited longer to reopen are now at 88% of normal levels, up from 60% during stay-at-home orders.
It has also become clear that businesses in states the reopened early are having a more difficult time paying down their balances. While businesses in these states had the upper hand initially after their states reopened, now that pretty much every state has reopened to some extent, businesses in states that reopened later are doing a better job of catching up on past due invoices. Only 2% of invoices that pre-date stay-at-home orders are still open in states that waited longer to reopen, but 5% of these invoices are still outstanding in states that reopened early. While the states that reopened early accounted for 40% of our volume prior to the pandemic, they now account for 60% of all open invoices that date back to before the pandemic.
The decision on when to reopen appears to have been made heavily on the state of the local economy in each state, but it certainly does not appear to be the case that reopening earlier has had much of a positive effect on the states that chose to do so. Rather it seems that how strong a local economy was during stay-at-home orders has a direct correlation to how quickly that economy has been able to recover. In the meantime, it is becoming very clear that reopening has led to a surge in COVID-19 cases, even in states that waited longer to reopen. While it was major cities and their suburbs that were hit the hardest early on, some of the highest rates of infection are now occurring in small towns and rural areas. If states are forced to close again, it could be devastating for the businesses that are just starting to bounce back from the first lockdown. DSA Factors will continue to monitor and report on the situation as it continues to evolve.
We reported last week that we saw a slight slowdown in the recovery of our nation’s economy. But our data from this week suggests that is most likely an outlier, or possibly just a slight delay in receiving this week’s data to analyze. For the first time since stay-at-home orders were issued at the end of March, we are now seeing data that appears to be at near normal levels. This of course reflects the larger picture that has emerged in the national news with unemployment levels falling in May and the stock market bouncing back to pre-pandemic levels. But it also comes during a week of large, organized protests all across the country, and looting that has occurred in many cities and suburban areas.
Last week we saw the number of credit approval requests and the total dollars requested return to pre-pandemic levels. The number of credit approvals requested was at 81% of average, which is well within a normal level of fluctuation that we see week to week. In terms of dollars, they were at 101% of average. While it is certainly possible that this week’s data could be an outlier, or it could be that some purchase orders that came in the previous week didn’t get submitted to us in a timely fashion, there is no question that this is indeed good news. The highest numbers that we had seen for requests and dollars were only 52% and 78% respectively. We haven’t seen numbers like this since the week ending March 20th. Now it is a little concerning that the percentage for number of requests is much lower than the percentage for dollars requested, as this would imply the major retailers are accounting for the majority of the volume. But just how drastically both these numbers have improved over the last week would imply that many small businesses are recovering as well.
Purchases have been fluctuating wildly from week to week which makes them a lot harder to read. This past week purchases reached 76% of normal levels, their second highest level since the pandemic began. The week with a higher percentage was mainly due to several very large orders being invoiced to major retailers in the same week, these large orders were all placed prior to the pandemic. This week’s data does not appear to have any unusually large orders, meaning that it shows great improvement all around, and not just for a few major retailers. More good news is that over the last month we have seen purchases levels fluctuate between 44-76% with an average of 60%, earlier in the pandemic they were fluctuating between 36-62% with an average of 48%, excluding the one week that was clearly an outlier. So, while these numbers may be difficult to gauge, they are clearly improving.
Payables have been returning to normal over the last month, and continue to reflect that. We’ve seen total dollars outstanding increase for the second straight week, and the total number of receivables outstanding increase for the very first time since the outbreak of the COVID-19 pandemic. Total outstanding dollars are up another 2% this week, after climbing by 1% last week. While this may seem small, it is significant considering that they had been dropping an average of 7% per week prior to that. This combines with a 4.5% increase in total number of receivables outstanding, and a 7.2% increase in the number of accounts with outstanding balances. Prior to this week, those numbers had been declining by 13.4% and 11.1% per week respectively.
Of course, all of this positive change would be meaningless if older receivables weren’t getting paid, but it turns out while we are seeing these increases, we are actually seeing even more of older receivables getting paid off. The number of receivables that are current now account for 65% of all outstanding receivables, while 77% of total outstanding dollars are now current. Both of these numbers have increased by 7% over last weeks number and are at levels that we would consider perfectly normal.
As for past due receivables, the total number of them has dropped by 12% from last week, while total dollars have dropped by 23%. While these numbers have been dropping throughout the pandemic, the total number has only been declining by an average of 6.5% per week, and dollars have been declining by 3.5% per week, with last week seeing an increase in total dollars past due of 4%. This is a very clear indication that older orders are being paid for and new orders are being placed.
At this point 18% of all receivables are now 1-30 days beyond terms, and they account for 10% of total outstanding dollars. Both of these numbers are not only improvements over last week, but they are also well below normal levels. This could mean two possible things. First it might mean that companies are taking less time to pay their bills, or alternatively it could mean that only companies that are strong financially had been placing orders during the pandemic as the majority of these invoices are from April and a small portion of them from early May.
Meanwhile the number of invoices that are 31-60 days late have dropped from 14.5% of all receivables to 8.5% of all receivables over the last week, and they now account for less than 5% of total outstanding dollars, and improvement of 3.5%. These are receivables that would have been become due between early April and early May for orders that were placed prior to the start of the pandemic. While these numbers are higher than normal, it is certainly understandable that these would be the orders that are most difficult to pay for as the retailers would not have had much, if any, of a chance to sell the merchandise before being forced to close their doors. It is a very encouraging sign that these numbers are continuing to drop.
We have seen a slight increase in the number of receivables that are more than 61 days past due as there are now 3% more than there were last week, and their dollar value actually increased by 12%. However, a handful of these invoices did get paid off, it’s just that more invoices have aged into this bucket since last week. At this point 9% of all invoices are 61 days or more beyond terms, and they account for 8% of total outstanding dollars. This is the first time since the pandemic began that we have seen more invoices and dollars in the 61+ bucket than we have in the 31-60 bucket. It is only further proof that companies that were struggling before the pandemic, and struggling now even more.
Again, we will compare states that reopened early, prior to May 9th, with those that reopened later. We have already noticed that the states that were first to reopen are the states that had their economies hit the heaviest by the COVID-19 pandemic, and that reopening had not done much to revive their staggering economies. Sadly, despite the huge uptick we saw across all the above categories this past week, we actually saw numbers slip in the states that reopened earlier, with drastic gains in the states that waited longer to reopen.
While purchases may have been way up overall this past week, it appears that all of these gains occurred in states that waited longer to reopen. We saw a 50% increase in purchases in states that waited longer to reopen, and a 25% decrease in states that reopened earlier. While these purchase numbers have been fluctuating wildly throughout the pandemic, both of these numbers are beyond the normal fluctuations that we have been seeing from week to week.
The other noticeable change we saw this week is in past due invoices. It has been the case for the last month that businesses in states that reopened earlier were less likely to be past due than businesses that waited longer to reopen. While the gap between these two groups had been narrowing, this week we saw the gap flip, and businesses in states that reopened later are now 1% less likely to be past due than businesses in states that reopened earlier.
Overall, it looks like our economy is headed on the right track and may even be improving much faster than many experts predicted. Of course, we still have a long way to go, and geography appears to be playing a significant role in whether businesses have been able to recover. We will continue to monitor the situation each week and keep you informed until the economy recovers from the COVID-19 pandemic.
After four straight weeks of economic improvement, this past week saw a slight setback. While all numbers were down over this past week, they weren’t down by a lot and are still much improved over what we saw at the end of March and throughout all of April.
This past week saw the fewest number of credit approval requests that we have seen since the end of April. However, while they may be down 18% from last week, they are still up over 50% from the last week of April, and up 72% from their low point which occurred the first week of April. In terms of total dollars being requested, they are the lowest they’ve been in 2 weeks. We saw a 25% drop from last week, but that is still a 69% improvement over the low that occurred in the third week of April. While we hate to see a step backwards, the previous four weeks have shown tremendous growth and we are still much improved over the lows that came at the height of the COVID-19 shutdown. So far the data for this week is looking incredibly positive, but it is quite possible that many of these credit approval requests were for orders placed before the weekend’s violence. We will have to wait probably another two weeks to see how the economy is affected by the rioting that has occurred.
As we have stated, purchases have been fluctuating wildly in both directions each week. Last week we saw positive growth for consecutive weeks for the very first time, but unfortunately that growth has not been sustained this week. Purchases this week dipped down to 44% of normal levels after having been a little over 60% the previous week. However, this is still a drastic improvement over what we saw in the final week of March, all of April, and even the first week of May.
For the first time since we started tracking outstanding receivables on April 1st, we actually experienced an increase for the very first time in total dollars outstanding, even if it only was a 1% increase. However, the number of open receivables and accounts with balances both continued to drop. The number of accounts with open receivables dropped 2.5% this week and are now exactly half of the number of open accounts we had on April 1st. While this is certainly positive sign that many businesses have been able to pay their debts from before the COVID-19 pandemic, it is upsetting that very few of them have been able to place new orders.
As for percent of receivables that are current, we saw an increase of 3% from last week to 58% of all invoices, continuing a trend of growth that has been going on for the past 4 weeks. However, in terms of total dollars we actually saw a decrease of half of one percent this week, marking the first time we have seen a decrease since the end of April, and putting total dollars that are current at just below 70%. This is rather surprising given that total dollars outstanding actually grew over the last week since any growth would have to be attributed to new receivables being purchased. However, it appears that much of the growth over the last week or two may be attributable to small businesses that are reopening, and the major retailers have slowed down their ordering as consumers have stopped hording many products. Their large orders from earlier in the pandemic are aging and are no longer current.
There was no change from last week in the number of receivables that are 1-30 days beyond terms, marking the first time these numbers haven’t declined since the first week of April. However, while the number of receivables remained steady, the total dollars increased by 25%. This is rather shocking given that last week they decreased by 40% and this is the first time since the second week of April that we have seen an increase. Receivables 1-30 days old account for 14.5% of all outstanding dollars, which is actually normal. This of course is great news as it means that payables for retailers are returning to normal.
Despite these increases in receivables 1-30 days beyond terms, we are still seeing decreases across the board in receivables that are more than 30 days beyond terms. We have 16% fewer receivables that are more than 30 days late, and they account for 10% less total dollars than they had the week before. The vast majority of this improvement was seen in invoices that are 31-60 days late, which are mainly for orders placed before stay-at-home orders were issued, but became due after they were issued. However, we did also see slight improvements in invoices that are 61-90 days or more than 90 days late, all of which were already past due prior to the first stay-at-home orders being issued. Invoices that are more than 30 days late still account for 23% of all invoices and 16% of total dollars outstanding, under normal conditions these numbers would be 7% and 6% respectively. However, this is the third straight week of positive improvement in the category, so we are optimistic that these very past due invoices will start getting paid down as well.
Once again, we will be comparing states that reopened early, prior to May 9th, to those that reopened afterwards. As has been discussed before, the states that reopened early are the states whose economies were the hardest hit, and once again it seems like these states are still struggling to recover as quickly as states that have proceeded with more caution.
The states that reopened early have now accounted for 17% of our total volume in the weeks since reopening, which is a large improvement over 14%, 11%, and 7% in the three weeks prior. However, this is still a far cry from the 40% of volume that they normally account for and even the 23% that they accounted for during the weeks that stay-at-home orders were kept in place. This isn’t all bad news however, the volume we are doing with businesses in these states does appear to be steadily increasing each week, it just isn’t increasing at the same rate as businesses in states that waited longer to reopen. In fact, business has indeed improved each and every week since Georgia became the first state to reopen in states that reopened early. In the states that waited longer, we are seeing lots of fluctuations in their business volume, but they experienced a drastic increase as soon as Georgia reopened and have remained way above the levels that they were at prior to that.
As for payables, businesses in states that reopened early did indeed have an easier time paying their bills after they were allowed to reopen and were 6% less likely to be past due a few weeks ago. However, now that most every business has been allowed to reopen at some capacity, the businesses in states that reopened early are only 2% less likely to be past due. However, because businesses in these states have seen much larger declines in volume since the pandemic, they have much fewer current invoices, and the vast majority of what is outstanding is indeed beyond terms, meanwhile the vast majority of what is outstanding in states that waited longer to reopen is now current.
Business is certainly improving from its low points at the height of the COVID-19 pandemic back in April. More and more states are easing restrictions, and many school districts are discussing plans for reopening in the fall. However, last weekend and the beginning of this week have been plagued by civil unrest that has unfortunately damaged many businesses that were just starting to reopen. Only time will tell what impact this has on the economy, and even worse, if it will also set us back in our fight against COVID-19. DSA Factors as always will continue to monitor our data and keep you informed on the state of small business in America.
Last week didn’t just bring us our fourth straight week of positive trends, but actually shows that most small retailers have recovered financially as well. While this is certainly very positive news, unfortunately small retailers aren’t out of the woods yet. While they may have the funds necessary to pay existing bills, it is quite possible that many have done so thanks to loans they received via the second round of the Paycheck Protection Program (PPP). Unfortunately, they still are not placing new orders, which means that they aren’t generating new sales. With millions of Americans still out of work, we will have to wait to see if many of the retailers who survived the pandemic will be able to survive the recession that follows it.
This week marks four straight weeks of positive growth, but not by much. Credit approval requests only increased by 1% over the previous week after last weeks improvement of 11%. The good news here is that even though it may not have increased by much, it is at least holding steady at just over half of normal levels and not dropping. On the other hand, total dollars requested increased by 20% and are now at nearly 75% of normal levels. Once again, the large disparity between these two measurement would suggest that major retailers are still doing the vast majority of the business while small businesses are still struggling.
Purchases seemed to be fluctuating wildly in both directions each and every week and have therefore been a little bit harder to gauge. However, last week marked the first time that we had positive growth in purchases with a 2% increase bringing us up to 60% of normal levels. With the large increase in dollars being requested for credit approval last week, hopefully we will see a larger increase in purchases next week.
Payables are presenting us the most positive news yet. Not only is this the fourth straight week of improvement, but we have seen improvements across all aging buckets for the very first time. Much of this can be attributed to total outstanding receivables dropping by nearly 15% last week despite having a relatively good week for purchases. Even more optimistic is the fact that we are now only several percentage points away from having an aging report that looks to be normal.
The percent of current receivables has grown by a little over 10% this past week, after improvements of 8%, 3%, and 2% over the last few weeks. Current receivables now account 55% of all receivables. While a normal level would be around 65%, this is a huge improvement over the low we reached of only 31% exactly one month ago. As for total dollars that are current, we saw a 7% improvement. This is a huge improvement as the previous three weeks only had improvements of 1%, 2%, and 1%. Now just a little over 70% of all dollars are current. Normal levels would be around 78% and our low point was 58% which occurred back in mid-April.
The most interesting data comes from receivables that have just became due. Invoices that are less than 30 days beyond terms dropped by 35% and now only account for 18% of all receivables while they would normally account for 27%. Total dollars that are less than 30 days beyond termed dropped an amazing 40% since last week. They now account for 12% of all outstanding dollars, while normally they would be around 15%. The reason for these slightly late receivables being better than normal may be because all of these orders would have been placed after stay-at-home orders went into effect. So, the businesses placing these orders were aware of the restrictions in place yet still had the confidence that they would be able to sell this merchandise and pay for it in a timely fashion. Another explanation for this is that major retailers tend to pay faster than small businesses, and major retailers have been doing a lot more business than smaller businesses since the start of the COVID-19 pandemic.
Now the really good news is coming from receivables that are more than thirty days beyond terms. While we had been seeing the numbers for newer receivables trending in the right direction for several weeks now, the numbers for these older receivables have been fluctuating up and down with the previous two weeks being the worst ones yet for these very past due receivables. Luckily this week, even these extremely past due receivables are starting to improve. It is also important to note, that at this point, all of these orders would have been placed prior to the first stay-at-home orders being issued.
The number of receivables that are 31-60 days old have dropped by 25%, although they still make up over 18% of all receivables, while normally they would only account for 3%. In terms of dollars, they fell by 22%. They still account for 10% of all outstanding dollars, while normally they would just be 1%. It is important to keep in mind that all of these orders were placed prior to stay-at-home orders, but would have been become due once stay-at-home orders were put in place. As a result the retailers that fall into this aging bucket didn’t really have too much of an opportunity to sell the merchandise before being shut down.
For invoices that are more than 60 days beyond terms we also saw some pretty significant drops. About 8% of these invoices have been paid over the last week, but that accounted for 18% of total dollars owed. At this point, these are all invoices that became due prior to the first stay-at-home orders, meaning these businesses were all past due prior to the start of the COVID-19 pandemic. While these very past due invoices had remained fairly steady throughout most of the pandemic, they started growing quickly over the previous two weeks, that is because many of these invoices were still in the 31-60 day late bucket up until a week or two ago. While the number of very past due invoices is still very high, they only account for 8% of our total outstanding receivables when normally they would be about half that amount.
As we did last week, we will once again be comparing states that reopened early, prior to May 9th, to those that reopened afterwards. As we have mentioned before it appears that the decision to reopen has largely been driven by the local economy and not necessarily on the ability to contain the coronavirus and stop its spread.
The states that reopened early were indeed the hardest hit states economically. While these states normally account for 40% of our total volume, they now only account for about 14% of our total volume, which is still an improvement over 11% from last week, and 7% the week before that. Yet these states accounted for 23% of our total volume during the weeks that they were shutdown. However, this does not mean that reopening has hurt their local economies. In looking at their total volume, it has remained fairly consistent throughout the pandemic. However, the local economies that waited longer to reopen actually started picking up steam at the same time that Georgia became the first state to reopen. In other words, as we’ve started to see slight increases in volume over the last few weeks, pretty much all of it has been coming from states that waited longer to reopen.
As far as payables are concerned, it did seem like businesses in states that reopened early had an easier time paying their bills. Last week we reported that businesses in states that reopened early were 6% less likely to be past due than businesses in states that reopened later. However, this week, which saw more older invoices get paid than any week prior during the pandemic, this gap in payables has narrowed to just 3%. This could either be due to PPP funds becoming available, or simply because at this point almost every retailer in the country has been allowed to reopen to some extent, whether it is at limited capacity or for curb-side pickup orders.
While business does seem to be improving for the most part, our economy is still mirroring our lifestyles, far from normal. DSA Factors will continue to provide weekly reports on the economy and how the COVID-19 pandemic is affecting retailers and small businesses.
Once again we have good news to report for the economy as last week became the third straight week of improvement for several of the data points we’ve been tracking throughout the economic downturn. While we are still far from normal, the data we are seeing is the strongest since the first stay-at-home orders were issued. We may still have a long way to go towards a full recovery, but it does appear that the worst is behind us now.
For three straight weeks now, we have seen positive growth in the number of credit approval requests we have received. This translates to more companies placing purchase orders. The number of requests last week was up 11% from the week before and has risen to just above 50% or normal levels. Purchase orders hit a low of 25% of normal levels just a little over a month ago before the growth streak began. The total dollars being requested is also up significantly to 61% of normal levels after it dropped the week before to only 38%. While this would imply that large corporations are placing more orders than small businesses, the difference isn’t that great and it would be reasonable to assume that small businesses have improved over the last week along with major retailers.
While purchase orders have been tracking upwards, actual purchases has been a little bit more chaotic with large fluctuations taking place in both directions for pretty much the entire pandemic. This past week purchases reached 58% of normal levels, as compared to just 36% the week before. One reason for the differences between purchase orders and purchases could be that large corporations tend to place large purchase orders months in advance, while small businesses place purchase orders that they expect to get filled within a few days. On average, purchases have been fluctuating by 32% in either direction on a weekly basis, which has made it difficult to interpret what this data really means.
Payables data has also improved for the third straight week and have reached a level that they have not been at since early April. Given that there is a 30 day delay in seeing this data get affected, this is very promising considering that early April was just a week or two into stay-at-home orders. The percentage of current receivables has grown by 8% this week to 44%, the low point of 31% occurred back on April 27th. Even more important is that the number of current receivables has actually grown for the first time since the pandemic began, and by 16%. In terms of dollars, we also saw positive growth, but it wasn’t quite as strong. The total dollars that are current grew by nearly 3% over the previous week, marking the second time we’ve seen this number grow during the pandemic. The percent of dollars that are current improved by 1% over last week to 64%. While both data points have improved, the fact that the number of invoices has improved more than their dollar value would imply that much of this improvement is coming from small businesses that tend to place smaller orders.
While a larger percent of current receivables is a very positive sign, what is even more encouraging is a much smaller percent of older receivables. Despite seeing the first growth in the number of current receivables, the total number of outstanding receivables still went down over the last week. This means that even more past due invoices are getting paid now. The number of invoices that are 1-30 days beyond terms dropped by over 26%, and the number of invoices that are even older dropped by 5%. The same is true of total dollars. The total dollars of invoices that are 1-30 days beyond terms decreased by 4%, while even older invoices decreased by 1%. Once again, this large differential between numbers and dollars would imply that small businesses are actually having an easier time paying their past due bills than large corporations. We believe that a major reason for this may be that the expansion of the Paycheck Protection Program (PPP) has allowed many small businesses that were shutout of the initial round of funding, to receive funding during the second round.
At this time the number of invoices that are 1-30 days beyond terms is now 25% of all outstanding invoices, and account for 17% of total outstanding dollars. Both of these numbers are actually normal, which really isn’t too surprising. The oldest invoices in this group would have been created 2 months ago as the first stay-at-home orders were being issued. Therefore, we can assume that most of these orders were placed during the pandemic from businesses that already been impacted and knew the challenges that they would be facing at the time the order was placed.
What isn’t normal is the percent of invoices that are now 31-60 days beyond terms. While their numbers have decreased, they still account for 21% of all outstanding invoices and 11% of total outstanding dollars. The good news is that both of these numbers have dropped for the first time since the pandemic began, last week the numbers were 23% and 12% respectively. Under normal conditions however, these numbers should be approximately 3% and 1%.
Unfortunately, a lot of the decline in invoices 31-60 days beyond terms is due to growth in invoices that are even slower. Luckily these numbers haven’t grown quite as fast as the 31-60 day numbers have declined. That means that while a handful of businesses are falling even further behind, there are still more businesses that are catching up. It is also important to note that these businesses that are falling further behind were already beyond terms at the start of the pandemic. Certainly for businesses that were already struggling, the pandemic would have amplified their struggles. The perfect example of this can be seen in companies like J.C. Penney and Neiman Marcus, both of which have been struggling for years, but finally filed for bankruptcy during the pandemic.
At this point pretty much every state has opened up to some degree, although the states that reopened first seemed to have opened up more than those that have waited longer to do so. As a result, we will be comparing states that reopened prior to May 9th to those that reopened afterwards.
As we’ve seen over the past few weeks, the states that were earlier to open were the states whose local economies were hardest hit by the pandemic. The reopening of these states also hadn’t made a major impact in the first weeks of reopening. Last weeks data is slightly improved over the previous weeks, but these states are still struggling more compared to the states that have waited longer to reopen their economies. Normally these states that opened early would account for 40% of our volume, but as of last week they only accounted for 7%. This week we can report that they now account for 11% of our volume, which while an improvement, is still way below their normal levels.
In terms of payables, businesses in all states seem to have made steady progress since last week. Once again businesses in states that reopened early were 6% less likely to be past due than businesses in states that reopened later. However, since new receivables aren’t growing in these states that reopened early, the vast majority, 75% of their receivables, are past due, while only 58% of receivables are past due in states that waited longer to reopen. As a result, it appears that businesses in states that reopened sooner have had an easier time paying off their debts from prior to the start of the pandemic, but they have been unable to place new orders. Part of this may be due to unemployment rates in each state. Georgia, the first state to reopen, has been the hardest hit state in terms of unemployment. It does seem that the other states who were early to reopen have also been hit harder than states that waited longer to do so. Surprisingly, while New York has been home to the largest outbreak, its faired much better than most states when it comes to unemployment.
It seems quite clear that the decision to reopen has been made based on how badly the economy is hurting, and not on the state’s ability to treat or contain the COVID-19 outbreak. Unfortunately, it seems like how quickly a state reopens has little effect on how quickly the economy in that state recovers. While it is true that we have seen much improvement over the last couple of weeks, that improvement seems to mostly be coming from states that have taken slower and softer steps in reopening their economies. How quickly a state is able to recover has more to do with how badly they were hurt than how quickly they reopened their economies.
DSA Factors will continue to report weekly on what our data is showing until our economy recovers fully. While we still have a long way to go, it does appear that the recovery is underway, it just won’t happen as fast as the collapse.
We announced last week that we were starting to see the beginnings of a recovery for small businesses during the COVID-19 pandemic. In analyzing the data from last week it appears that this trend has continued. For the first time during the COVID-19 pandemic, we have actually seen the data points we are tracking improve for two consecutive weeks. However, we are still far from being back to normal. Lets dive into last week’s data.
We reported a huge jump last week in the number of approval requests we received when these requests jumped from an average of 29% up to 45% of normal levels. Last week, the number of approval requests we received was 1% higher, and while that may not be much, it is still a huge improvement over where they had been earlier in the pandemic and the first time we saw a positive change in consecutive weeks. However, while the number of approval requests remained relatively stable at 46% of normal levels, the total dollars of those approval requests dropped significantly over the week before. Two weeks ago we saw the total dollars at 54% of normal levels, but this week they were only at 38% of normal levels. This also marks the first time that the percentage for dollars dropped below the percentage for total number of approval requests during the pandemic. While this might seem concerning, it is actually good news for small businesses. In general small businesses place many small purchase orders, while large corporations would place a single large order. With the number of purchase orders remaining level, but their total dollar amount dropping, it would imply that the vast majority of the purchase orders were coming from small businesses, something that we have not seen since February.
While we had good news to report for purchase orders, sadly the same was not true of purchases. Purchases dropped from 63% of normal levels two weeks ago, down to 36% of normal levels last week. This is actually the lowest level that purchases has been at since the start of the pandemic. Of course, it could easily be explained by small purchase orders from small businesses. In general there is very little delay between when a small business places an order and when that order ships. This is more of a sign that the major retailers have stopped placing large orders, perhaps because consumers have stopped hoarding essentials and purchasing habits are returning somewhat to normal.
Of course it is payables that reflects the true health of a business, are they able to pay for the merchandise they purchased. As has been true every week since outstanding receivables peaked on April 1st, the number of outstanding invoices have dropped once again. The number of outstanding invoices dropped by 9% last week, and total dollars dropped by 3.5%. Once again, this disparity between the number of invoices and their total dollars would imply that it has mainly been small businesses that have been paying their bills last week.
More encouraging is looking at the aging buckets. For the second straight week we saw the percentage of receivables that are current rise ever so slightly. The percentage of receivables that are current rose by 3% to 37%. This is still a far cry from the normal level which would be at 66%, but a drastic improvement of the low we hit 3 weeks ago of 31%. Total dollars that are current also rose by 2% and now account for 63% of total dollars owed, normal levels would be 78%. While this does imply that much of what is current are large orders placed by major retailers, it generally takes about 30 days to see this data change, so the good news that purchase orders provided us about small businesses, probably won’t make an impact on these numbers for a few more weeks.
Past due invoices have also dropped significantly. With the number of past due invoices dropping over 13% and the total dollar of those invoices dropping by 9%. Invoices that are 1 to 30 days beyond terms now account for only 33% of total outstanding invoices, down from 44% last week and a peak of 52%. The dollar amount of those invoices now only accounts for 17.5% of total dollars, which is just a few percentage points away from being considered normal. Most of the invoices in this bucket would have been for orders placed after stay-at-home orders were issued and businesses forced to close, although a handful of them would have been placed just prior to the lockdown.
That leads us to invoices that are now 31 to 60 days beyond terms, all of which would be for orders that were placed before businesses were forced to close, and would have become due either as businesses were told to close or afterwards. The number of invoices in this bucket did increase 6% and total dollars increased by 4%. While these numbers are certainly concerning, they also make up a very small proportion of outstanding invoices, and hopefully they too will be getting paid as more of these businesses are allowed to reopen. Invoices that are older than this have pretty much remained level with several of the oldest getting paid.
Perhaps the most interesting data to see is how businesses are faring in states that are reopening. As we reported last week, the states that had reopened were the states that have been the hardest hit economically by the COVID-19 pandemic. We also reported last week that reopening efforts seemed not to have an impact on the businesses in these states, and if anything, actually made the situation worse. Once again this seems to be true looking at our most recent data.
Last week we reported that the states that have reopened accounted for approximately 8.5% of our total volume as compared to the usual 40% that they account for. This week that number has dropped down even more to 7%. While that may not be a drastic change, it is of course a change in the wrong direction, especially considering that reopening was supposed to improve the economy.
In terms of payables, the numbers are a little harder to read. Last week we figured out that businesses in states that reopened were 3% more likely to be past due than businesses in states that are yet to reopen. This week we found that businesses in states that reopened are 6% less likely to be past due. Past due invoices make up 14% of the total volume for 2020 in states that reopened, while they make up 20% of the total volume in states that are yet to reopen. While this is certainly a positive change, the problem is that current receivables in states that reopened aren’t growing. The result is that the vast majority of receivables in states that reopened are past due, while the vast majority of invoices in states that are yet to reopen are still current.
Unfortunately it seems like being open for business doesn’t equate to improved business, if anything, reopening might actually be hurting retailers. As always, DSA Factors will continue to monitor our data each week and provide updates on the economy and small business in America.
Last week marked a new chapter in the retail apocalypse when J. Crew became the first major retailer to file for bankruptcy during the COVID-19 crisis. While J. Crew was the first, Neiman Marcus quickly followed suit and many more are expected to follow. Retailers that had previously filed during the COVID-19 pandemic have included True Religion and Roots.
The retail apocalypse has been going on for quite few years now as traditional brick and mortar stores have been unable or unwilling to adapt to American consumers who are increasingly buying more and more products online. At the same time, ownership of these retailers has often times changed hands with the new owners taking on massive debt in order to purchase these retailers. Not only have they found themselves unable to pay off this debt due to declining revenues, but it has prevented them from being able to reinvest in their stores and online presence in order to retain existing customers and bring in new customers. Perhaps the most high-profile bankruptcy and subsequent closure to date has been that of Toys’R’Us who filed for bankruptcy in September 2017, and closed all of their stores in June 2018. They were quickly followed by Sears who filed for bankruptcy in October 2018, although they have managed to keep some of their stores open. But these are far from the only two retailers to seek bankruptcy protection.
Department stores, and other mall-based retailers have been hit particularly hard. Bon Ton, who operated a handful of department stores nationwide including Carson’s and Bergner’s, filed and subsequently went out of business in 2018. Many mall-based retailers such as The Limited have also closed up shop.
Prior to the COVID-19 pandemic, there was already a long list of retailers who either filed or were in danger of filing for bankruptcy. Just prior to the start of the pandemic in the US, Art Van Furniture filed for bankruptcy protection, but their going out of business sale was cut short when the pandemic forced them to close all of their stores. The same could happen to Forever 21, who filed for bankruptcy protection before the pandemic struck and has had liquidation sales canceled as a result of it.
Last Monday J. Crew, a mall-based retailer, became the first major retailer to file during the COVID-19 pandemic. They were followed by department store Neiman Marcus on Thursday. Meanwhile, department store Lord & Taylor is holding off on filing for bankruptcy but has announced they will be having liquidation sales start as soon as they are allowed to reopen their stores. There have been further reports that J.C. Penney and Stage Stores could both possibly be filing this week. J.C. Penney has already missed several interest payments, and if they fail to pay them by the end of the week they will be in default and could be forced into bankruptcy. Although other stores seem to think that they should be able to survive. Nordstrom secured $600 million in financing to keep the business operational during the pandemic, but still announced that 16 of their stores will be permanently closed as a result of the pandemic. Macy’s, who also owns Bloomingdale’s, announced that they had no plans to file for bankruptcy. However, Macy’s already had plans to close 125 stores prior to the pandemic, and is now seeking $5 billion in financing which they are yet to receive.
If the retail environment wasn’t scary enough prior to the pandemic, it just got a whole lot scarier. For wholesalers who sell to these companies it is more important than ever to make sure that your customers will be able to pay their bills. Unfortunately, credit insurance is no longer an option for most wholesalers. Credit insurance companies have stopped issuing new policies, and they have slashed credit limits on existing policies. Of course, the companies that have filed or are expected to file for bankruptcy protection were already severely distressed prior to the pandemic. It is unlikely that the credit insurance companies would have been issuing credit limits for them even before the pandemic hit. However, for retailers that had generous credit limits prior to the pandemic, those credit limits have all been slashed. So while receivables that date back before the start of the pandemic may be covered, it is highly unlikely that any new receivables will receive coverage. Furthermore, it has been reported that credit insurance companies who have been helpful in the past in explaining rules and regulations of their policies, are no longer being helpful and aren’t assisting their clients in filing claims.
With credit insurance no longer available, many wholesalers are now wondering how they can safely fulfill purchase orders at a time when retailers are struggling. For many wholesalers, the answer is non-recourse factoring. With non-recourse factoring not only are your receivables insured, but you also receive an advance on your receivables. That means you get funded for your receivables the same day you invoice your customers. This can prove more important than ever as even retailers who are expected to survive, and maybe even thrive afterwards, are extending their payment terms from net 30 to net 60 or even net 90. Now factoring companies are not in the business of losing money, so don’t expect them to approve an order for J.C. Penney, but for retailers who are expected to come out of this pandemic in reasonably good shape, they will still get approved. Furthermore, by partnering with a factoring company, you will ensure that your receivables will get paid as your factor won’t approve accounts that don’t have the ability to pay. DSA Factors is proud to offer non-recourse factoring to all of our wholesale clients, so if you are looking to insure your receivables please give us a call or send us an email, we will be happy to help.
While three weeks ago we reported a good week for large businesses based on several large orders our clients received, last week was the first time that we saw promising numbers for small businesses as well. As many states have begun to reopen, only time will tell if the affects will continue to be positive for both businesses as well as people’s health. Now lets take a closer look at last weeks data.
Last week we saw the highest number of approval requests since the COVID-19 pandemic began. While we were only at 45% of normal levels, that is a drastic increase over the 29% of normal levels that we have been averaging since lockdowns first got set in place. The total dollar value was at 54% of normal levels, a far cry from the 78% we saw three weeks ago, but a huge increase over the 33% we saw two weeks ago. While there is still a large disparity between number of approval requests and total dollars, it does still appear that small businesses are placing more purchase orders than they had been doing earlier in the pandemic.
Just as we saw an uptick in credit approvals, we also saw a large uptick in purchases, meaning that orders actually got invoiced. Last week we are up to 63% of normal levels. While three weeks ago we saw a much higher percentage based on several very large orders, if we consider that week to be an outlier, purchases were up over 50% from all previous weeks of the pandemic, and almost double the 35% from two weeks ago. This is another positive sign that the economy is beginning to recover.
We have also seen more companies paying off their invoices, including invoices that were past due. The total number of outstanding invoices have dropped to 62% of their peak level on April 1st, and to 75% of total dollars from their April 1st high. These numbers both dropped by 10% from last weeks numbers. This of course is even more significant considering that at the same time we had one of our busiest weeks of purchases. The fact that more businesses are able to pay their bills is a very promising sign for the economy.
If we dive into this data even deeper, we also saw a 2% increase in the number of current receivables, this marks the first time since the pandemic began that the percent of current invoices has gone up. The total dollars of current receivables also increased by 1%, marking only the second time that we have seen a positive change since the pandemic began. While these numbers may seem small, the important thing to keep in mind is that they are indeed positive, especially considering that both numbers were falling by as much as 12% per week in early April.
While the number of current receivables and receivables 1-30 days past due has dropped by 16% and their dollar value has dropped by 12%, the number of invoices that are more than 30 days past due has also dropped by 5% although total dollars increased by 4%. This would imply that the companies that are struggling the most are the ones who placed larger orders. While certainly small businesses are faring worse than their larger counterparts, it appears that smaller businesses may actually be recovering faster, possibly due to Paycheck Protection Program (PPP) funds becoming available.
Of course, the big question to ask is if reopening has had a major impact on small business. Of the states that have reopened, prior to the pandemic they accounted for about 40% of our volume. During the pandemic however, they only accounted for 19% of our volume. Based on these numbers it is not surprising why these states have decided to reopen, their economies have been hit much harder than the economies of states who are taking greater safety precautions. While it may be a little bit too early to report on the effects of reopening, over the last two weeks these states only accounted for 8.5% of our total volume. It will be interesting to see if these numbers improve, but the numbers for Georgia, who nearly two weeks ago became the first state to reopen, are not promising. Since reopening on April 24th, we saw their volume drop to 40% of what it had been at during their lockdown which was effective from April 3rd.
From a payables point of view, things don’t look much better. The states that have reopened seem to be having a slightly harder time paying their expenses. Our data suggests that businesses in these states are 3% more likely to be past due than businesses in states that haven’t reopened. However, it takes time for checks to be delivered in the mail, so the next week or two may tell us more about if reopening actually leads to more available cash. These businesses may need to rehire employees, and if sales don’t pick up right away they could actually wind up in worse shape than they are already in.
As we reported earlier, the states that were quick to react have actually fared better economically than states that were slow to react. A lot of this may be due to the fact that major corporations such as Amazon, Target, and Costco are located in these states. These are also the states that have not reopened yet, so it is possible that these major retailers who have been thriving during the pandemic may also be the reason that states that are reopening still aren’t recovering. Keep following the Factoring 101 Blog each week as we report on the data we are seeing from the small business community.
Last week we reported on a large uptick in business from major retailers, however, when analyzing data week by week it doesn’t really allow you to account for outliers. It is clear that the positive news we reported last week was indeed an outlier and not a sign that the economy was starting to recover. Unfortunately, our data from last week was the most dismal yet. Keep in mind, that while many states discussed reopening last week, it wasn’t until Friday that Georgia became the first state in the nation to begin the process. It will be interesting to see whether or not these reopenings make any impact in the coming weeks.
The number of purchase orders we received credit approval requests for last week was at 28% of normal levels, which is pretty consistent with the data from the last few weeks. It is the second lowest percentage we’ve seen since the start of the COVID-19 pandemic, only the data we reported on two weeks ago was lower at 25% of normal. The bigger problem however is that total amount of dollars being requested for credit approval has dropped to 33% of normal, the previous low was 39%. Given how good last week was, it is not entirely surprising that this week is so low, after all, it was unlikely that we would be seeing large purchase orders two weeks in a row.
Along with the record low dollar amounts for purchase orders, the same was true for invoices purchased last week. The number of invoices purchased last week were down to 34% of normal levels, where the previous low had been 40%. Again, this came on the heels of a very good week the previous week. Certainly the economy is in the dumps, but neither purchase orders or invoices really indicate that things are getting worse, but rather just that they aren’t getting any better.
While it was no doubt a bad week for purchase orders and invoices purchased, it was actually a much worse week for payables. For the first time since April 1st, when we started analyzing the effects of the COVID-19 pandemic, our dollar amount of open receivables has actually gone up, a 2.2% increase over last week. They had been declining by an average of 5.5% per week prior to now. Even more concerning is that this happened during a week when we experienced our lowest level of purchased invoices yet. Today approximately 32% of receivables are still current, accounting for just less than 60% of dollars. While that total number of current receivables is the lowest yet, the dollar amount seems to be remaining fairly consistent. This would imply that it is larger orders from major retailers that have made up the bulk of recent business, and that we are doing very little with small businesses.
We have also reached the point where many businesses have now been closed for over a month, so it isn’t a surprise that there are very few current open receivables. The percent that are now 1-30 days beyond terms have remained level from last week, although the number of them has declined by 13%. However, there was a major uptick in open receivables that are now 31-60 days beyond terms. The number of receivables in this aging bucket has jumped by nearly 50%, while the dollar value of these receivables has jumped by 35%. This shows us that invoices for small businesses that became due just prior to or shortly after lockdowns got implemented that hadn’t gotten paid when they became due, are still not getting paid now.
Clearly this is further proof that the funds set aside for small businesses as part of the CARES act are either insufficient or unavailable to many small businesses. It will be interesting to see what happens in the next few weeks with invoices that are becoming 31-60 days beyond terms. If the number continues to grow, it will be due to invoices that were created prior to the lockdowns, but didn’t become due until after small businesses were forced to shut their doors. Keep following the Factoring 101 Blog for future updates on how COVID-19 is affecting small business in America.
Today Georgia is starting to open up again and their residents can once again go bowling. Georgia was one of the last states to enact stay-at-home orders on April 3rd, and after 3 weeks those orders will be coming to an end. Regardless of the health implications involved in this decision making process, does doing this even make sense from an economic perspective? In analyzing our data, DSA Factors has determined that the enactment of local stay-at-home orders has very little effect on local economies. Rather it is what the nation is doing as whole that has a direct impact on local economies.
The third week of March was the first time that statewide stay-at-home orders were issued, with orders being issued only in California, Illinois, and New Jersey. While some counties and municipalities may have enacted similar orders earlier, most notably the Bay area, these were the first 3 states to take wide sweeping actions to combat the coronavirus. The following week 23 more states would follow suit, including hard hit states such as New York, Louisiana, and Michigan. The first week of April we saw 14 more states and Washington DC enact orders. It wasn’t until the second week of April that Missouri and South Carolina became the last two states to enact stay-at-home orders. However, there are still 8 states that have resisted enacting orders, Arkansas, Iowa, Nebraska, North Dakota, Oklahoma, South Dakota, Utah, and Wyoming.
While it is clear that the states all reacted at different times to the coronavirus pandemic, the economy did not. While the stock market started crashing earlier, during the third week of March it was still business as usual for most small businesses around the country. In fact, our data shows that sales were actually slightly above average in California, Illinois, and New Jersey, the three states that enacted stay-at-home orders that week.
By the fourth week of march when over half the states had enacted stay-at-home orders, small business sales saw a huge decline, being cut in half in states that had enacted orders. More interesting however is what happened in states that were still open for business. In the states that were still open, sales had dropped down to one third of normal levels.
The first week of April saw even stranger things happen, sales actually improved slightly in the states that had previously enacted stay-at-home orders, but in the states that enacted orders that week or were still open for business, sales fell to 20% of their normal levels.
Over the next two weeks these very same trends continued. The states that locked down first continued to see improved sales, even getting within 75% of what would be considered normal. But the states that were late to enact orders or held out on enacting orders saw sales plummet to below 10% of normal levels.
Now our data isn’t perfect, it is based on invoices purchased by state according to the invoice date. DSA primarily works with wholesalers and retailers, although we also do quite a bit with the hospitality industry. Certainly states that acted early are seeing higher volumes since companies such as Amazon, Target, and Costco are based out of these states. However, Walmart is based out of Arkansas which is one of the states that has held out on enacting stay-at-home orders, and Florida and Texas are both major economies that waited a long time before enacting orders. While we do have quite a few clients who sell food products, they mostly sell snack foods and candy, they do not sell the produce, meat, or dairy products that have been flying off of shelves. Interestingly, we have actually seen normal sales volume to Amazon and Target, but declining sales volume to Walmart. However, despite these issues, there is no doubt that the economy collapsed in many states long before they enacted stay-at-home orders. It is also important to note that the economies of California, Illinois, and New Jersey are doing much better than most other states, and none of these states are home to the corporations that have been thriving during the pandemic.
Regardless of how dangerous it may be for Georgia and other states to reopen from an epidemiological perspective, it is clear that the reason behind them doing this is to help revive a dead economy. Unfortunately, based on our data it appears that their plan isn’t going to work. It is doubtful that many people would be willing to get haircuts, eat at restaurants, or go bowling, and even more doubtful that they would be willing to sit in a movie theater for two hours with strangers sitting next to them. Plus schools have already been closed for the remainder of the school year in Georgia and the other states considering a reopening, making it nearly impossible for parents to return to work. The economy had already collapsed long before stay-at-home orders got enacted in these states, and now that millions of people have lost their jobs and many more have taken pay cuts, it is highly unlikely that they are going to want to go out and spend money at the expense of their own health and the health of their family, not to mention that it is unlikely that many employees will want to return to work at the risk of getting sick.
Sadly, it looks like the states that are hoping to revive their economies aren’t just ignoring public health. Our data paints a very clear picture that the existence of a local stay-at-home order has no direct correlation with the local economy. If anything, it proves that the states that acted early and most aggressively to contain the coronavirus, are the states that have maintained the strongest economies throughout the pandemic.
The COVID-19 pandemic has had an incredible effect on the furniture industry. While some retailers that sell furniture have been deemed essential businesses and have been allowed to continue operations through stay-at-home orders, most have either been forced to close or voluntarily closed. The same is true of furniture wholesalers, although for many wholesalers they have the luxury of being able to do most of their work from home, something that is not possible for their customers in retail. While DSA Factors has been providing updates on the small business community throughout the COVID-19 pandemic, one of our largest areas of specialization is in furniture, so it made sense to report on the status of the furniture industry at this time. Therefore, we have decided to use our data to give a report on the state of the furniture industry at this time.
For the start of the year it was pretty much business as usual for the furniture industry. Even though the COVID-19 virus was spreading across China at the start of the year, it didn’t seem to have any impact on the furniture industry in America. Part of the reason may be that the Chinese New Year holiday took place as the virus first started spreading, and factories are normally shut down for several weeks during the holiday period. In fact, it was business as usual for the first 3 weeks of March as well. While the NBA suspended their season on March 11th, and the other sports quickly followed suit, the guidance at that time was simply to avoid large gatherings. It wasn’t until March 19th that California issued the nation’s first statewide stay-at-home order, which was quickly followed by Illinois on the 21st and New York on the 22nd.
The fourth week of March, after millions of Americans were ordered to stay at home, we saw a drastic decline in the furniture industry with over one third of furniture wholesalers closing up shop that week. At the same time, sales, which had remained steady up until that point, were down by 70% that week. As April began, more and more furniture wholesalers started closing their businesses, although sales have remained steady at 70% below normal levels throughout April. As of today, a little less than a third of furniture wholesalers are still doing business.
However, there is one sector of the furniture industry that hasn’t been hit as hard during this pandemic, that is the casual furniture sector. As the weather start warming up and people are forced to stay at home, the casual furniture sector is expecting to see some large sales numbers as people start to invest in their own backyard more and more. While many casual furniture retailers remain closed, they are still placing orders as they are very optimistic that many Americans are going to want to make their own outdoor spaces more comfortable.
While it would be a lie to say that the casual furniture sector has not been hurt by the COVID-19 pandemic, it is doing much better than the furniture industry as a whole. Just like the entire furniture industry, the third week of March was the last week of business for a third of casual furniture wholesalers. However, half of casual furniture wholesalers remain open and are still doing business today. While the last week of March saw sales drop by 75% for casual furniture wholesalers, those sales numbers have been improving throughout April and are now at normal levels.
For retailers, those who are in casual furniture seem to doing better as well. Furniture retailers in general started having trouble paying for merchandise that was invoiced during the final week of February. This makes sense as these invoices would have become due in the final week of March as stay-at-home orders were being put into place and many retailers were forced to close their doors. For merchandise that was invoices in March, 60% of it has not been paid yet. However, retailers in the casual furniture sector have been doing better. Casual furniture retailers are about a week ahead on their payments with most invoices from February having been paid, and only 50% of merchandise invoiced in March remaining unpaid. Only time will tell if these trends hold up, but for now it seems like the casual furniture sector is doing alright.
DSA Factors continues to monitor the COVID-19 pandemic’s impact on the economy. Check back regularly for more updates in the future. Stay safe and stay healthy.
DSA Factors has been providing weekly reports of the state of small business in America during the COVID-19 pandemic based on our data. The trend over the past few weeks has been bad, and unfortunately this week doesn’t look any better for the small business community. Despite the continuation of stay-at-home orders and the cancelation of school for the remainder of the school year in many areas, the good news is that we are starting to see larger businesses recover, so hopefully the same may be true of small businesses in the not too distant future.
We have three different types of data points that we can look it, each which has its own advantages. First is we can look at credit approval requests which is directly tied to purchase orders. This data shows the impact of state-wide lockdowns in real time as businesses aren’t placing orders if they are no longer open for business. However, a purchase order is for a future transaction, so a decline in purchase orders equates to a decline in business in the coming weeks, but not necessarily right now.
The second data point is purchases, or in other words, how many receivables we have bought. This data is very similar to purchase orders in many ways but is generally about a week behind. More importantly however, it reflects an actual sale, meaning that the product shipped and the customer was willing to receive it. Where a purchase order may be canceled, an actual purchase is a finished transaction so the data is of higher quality.
Finally, we are looking at aging buckets for payables. This is perhaps the best measurement tool we have as it shows whether or not businesses are able to pay for the products we received. However, since customers are usually offered net 30 day terms, it means that this data is 30 days behind the other data. There have also been a large number of businesses, especially large businesses, who are now requesting extended terms from their vendors. In this situation the data gets slowed down even further. So while this might be the most relevant information, it takes much longer to see changes in it.
While purchase orders are still down, there are some reasons to be optimistic this week about the state of the economy. The number of credit approval requests this week were at 30% of what is considered to be average, which is a 20% increase over the previous week and comparable to the levels we saw at the end of March when there were still some very large parts of the country that had not shut down businesses yet. Even more interesting is that the volume of these purchase orders is at 78% of what is considered average, double where it has been for the previous two weeks. While this is certainly positive, it can be attributed mainly to the fact that we received several large purchase orders from some major retailers, many of whom do not operate in brick-and-mortar. So while major retailers may be feeling more confident, sadly it looks like purchase orders have pretty much dried up from America’s small business community. We can only hope that the confidence that major retailers have will rub off on small businesses as well.
Just like purchase orders, the amount of purchases this week was also up significantly to 95% of normal levels. The previous two weeks purchases were at approximately 40% of normal levels. While this may appear to be wonderful news, we can again attribute well over half of this to large orders from major retailers as well as a need for purchase order financing to fund some of the orders mentioned above. Sadly, it looks like very few small businesses are making any purchases.
As we mentioned this is the most relevant data but it also takes time to see how the data is affected. While two weeks ago we saw a slight slowdown in payables, last week was the first time that we saw a major change, and this week continues the decline. There is no doubt that many businesses are taking longer to pay or are unable to pay. But it is also important to note that many of them are still able to pay. With better data available this week than in the previous two weeks we will dive a little bit deeper into this data.
There is both good and bad news to report this week. The good news is that it appears that major retailers are starting to pay their receivables. The percentage of receivables that are current (calculated by total dollars) has actually increased 2% this week, these receivables now account for 60% of total dollars. While normal would be around 78%, it is still promising to see a 2% improvement. Now a lot of this can be attributed to the large number of purchases we made this week (all of which would of course be current), but the total amount of outstanding receivables that are current has pretty much remained the same, we saw only a 0.1% decline in total dollars.
While current open receivables have remained steady, the total dollar amount of all open receivables has has actually dropped by 3.5% over last weeks amount. There was a 5% decline in total dollars in the 1-30 days late bucket, a 25% decline in total dollars in the 31-60 days bucket. While severely past due invoices remained about the same. Overall, the total dollars past due has declined by 8% which is a very promising sign that businesses are able to pay for their merchandise. That said, it should still be noted that while the total dollar amount of all outstanding receivables is down about 9% from where they would normally be, the total dollar amount of past due receivables is up about 40% from where it would normally be.
Of course, all of the above data combines both large and small businesses. Since large businesses place larger orders, looking at total dollar amounts is a good indication of how major retailers are doing. A better indicator for small businesses would be the total number of receivables. Unfortunately, these numbers have gotten much worse over the previous week.
Only 34% of all invoices are still current, down from last weeks number of 43% and 50% from the week before. During normal times the number of receivables that are current would be approximately 66%. The number of receivables that are 1-30 days past due now accounts for 50% of all outstanding receivables, up from 47% last week and 42% the week before. The number of receivables that are 31-60 days late also jumped and is now at 10%, compared to just 6% last week, and are normally 4%. Severely past due invoices have pretty much remained unchanged.
While those percentages may seem like payments are slowing down, and they certainly are, it doesn’t paint the whole picture. It is important to also take into consideration that number of open receivables we have has dropped considerably, by approximately 13% in both of the last two weeks. Most of this decline can be accounted for in current receivables which are 60% lower than what would be considered normal. The number of receivables that are 1-30 days beyond terms actually peeked on April 6th at pretty much double what is considered to be normal, but have gone down by 3% in each of the past two weeks. More problematic is that we saw a large increase in the number of receivables that are 31-60 days beyond terms which are up 37% over last week and are double what would be considered normal.
When you consider these numbers, the vast discrepancy between number of invoices and dollar amounts suggests that the vast majority of our business is coming from major retailers, and that these retailers are not having too much trouble paying their bills. Unfortunately, a large decline in dollars and a sharp increase in number of receivables beyond terms would imply that many small businesses are struggling to stay alive during the COVID-19 pandemic.
The good news however, despite what the data suggests, so far this week it seems like most communications we have received from small businesses are that payments are being sent. While some accounts are still saying that they are unable to pay or are awaiting SBA funding, the number of accounts saying this has gone done significantly. It is possible that some of this may be the result of small businesses who have received funding through the Paycheck Protection Program (PPP). Funding for the program ran out on Thursday, but it looks like congress has a reached an agreement to add more funds to the program. Regardless of what happens in congress, it will be interesting to see how the data looks next week, will the positive trends from this last week continue? Keep checking the DSA blog each week to learn more about the current state of small business in America.
Here at DSA Factors we have been discussing the effects of the COVID-19 pandemic on small business through analyzing our data. The first sign of the slowdown occurred three weeks ago when we noticed a sharp decline in purchase orders. Two weeks ago the data showed that purchases had also slowed down dramatically. Payments on the other hand are the one thing that had a very minor decline over the first few weeks of the pandemic, but that can mostly be attributed to the fact that companies have 30 days to pay for an invoice. Last week marked approximately one month since schools and businesses started closing and stay-at-home orders became enacted, so last week’s payments data is the first to show a significant slowdown in payables.
While this last week wasn’t drastically different from the previous two weeks, it does appear that the number of purchase orders from small businesses is continuing to decline. The number of purchase orders last week dropped down to 25% of normal, down from 29% and 32% over the previous two weeks. Interestingly, the total dollar amount actually increased slightly this last week to 42% of normal, the previous week it had been at 39%, and it was at 49% the week before that. The fact that the number of purchase orders have declined, but their value has increased means that the purchase orders coming in are for larger dollar amounts, and therefore most likely from major retailers. Given that March is typically our busiest month, three weeks ago we estimated that orders for small businesses were down by 88% over the same time last year. Last week’s data is looking even worse and we now estimate that orders from small businesses are down by 90%.
Purchases of invoices tends to lag a little bit behind purchase orders as it takes time to put together an order, as a result, the decline that we saw in purchases hadn’t been as sharp as the decline that we saw in purchase orders over the previous few weeks. However, last weeks data suggests that purchases are catching up to purchase orders. Last weeks purchase data dropped just below of 40% of normal. While this isn’t a huge change from two weeks ago when purchases were at 43% of normal levels, it is a huge change from three weeks ago when purchases were at 73% of normal.
Up until last week we saw payables slowing down slightly, but still within reason. Normally, approximately 66% of our receivables are current, accounting for approximately 78% of money owed to us. Of receivables that go beyond terms, the vast majority are within 30 days of the due date with only 5% severely delinquent both in terms of numbers and dollar amounts. This implies of course that large corporations typically pay a little bit faster than small businesses, but that most small businesses pay their receivables in a timely fashion. Normally we only track this data on a monthly basis, so prior to April 1st, we previously recorded this data on March 1st. Since April 1st we started tracking this data weekly.
The data from three weeks ago suggested that there had been a very slight slowdown in companies’ abilities to pay with past due invoices rising by approximately 4% both in terms of number of invoices and dollars. While this drop is noticeable, statistically it probably isn’t too relevant. Two weeks ago the slowdown became more pronounced. The number of current receivables hovered just above 50% which accounted for 70% of money owed. The much sharper decline in number of receivables compared to money owed would imply that it is mainly small businesses who were finding it difficult to pay.
Last weeks data paints a drastically different picture. The number of receivables still current have dropped down to 43%, accounting for 58% of money owed. While the amount of severely delinquent receivables, which hadn’t increased by too much over the previous two weeks, have increased to approximately 10%. These numbers of course are very disturbing and painting a very sad picture of the state of small businesses in America. While many small businesses are still making payments, and our overall receivables have lowered by 15% since the start of the month, it is very clear that many small businesses are simply unable to pay for the merchandise they purchased.
These numbers aren’t surprising given the number of communications we have received from businesses who have been forced to shut down for over a month now, and others who remain open but don’t have any sales or even any customers. Many are waiting to receive SBA loans that were part of the $2.3 trillion CARES package, which includes the Paycheck Protection Program (PPP) that went live about a week and a half ago. Once these funds begin to come in, many of the small businesses who have contacted us say that they should be able to pay what they owe. However, it is unclear how many small businesses have actually received funds yet, funding is taking much longer than the three days promised in the CARES act. There is also a fear that the money set aside for the PPP program is about to run out, there already is nowhere near enough funding for the Economic Injury Disaster Loan (EIDL) program run by the SBA.
While the $1200 payments to individual who qualify have started getting deposited in people’s bank accounts this week, it appears that most individuals will be using the funds to either purchase essentials such as food, pay credit card bills, rent, or their mortgage, while others will be putting the money into savings in case they need it later during the pandemic. While the 2008 stimulus money was partially spent in ways that helped the economy, it is unlikely that will be the case this time around. As a result, it is doubtful small businesses will realize any benefit from these deposits into people’s bank accounts.
Please check back each week as DSA Factors continues to analyze the data to bring you up to date with the status of small business in America.
Fintech has been a major disruptor in the financial world over the last few years. Their promise of quick access to funds available at your fingertips has changed the landscape of commercial lending. Perhaps the most attractive part of it is that everything is done seamlessly online. So it would be reasonable to assume that as millions of Americans are under stay-at-home orders, Fintech should be the go to source for funds to keep struggling small businesses from collapsing. However, it is turned out that the major Fintech companies are doing the exact opposite. Instead of providing the access to capital that small businesses are desperate for, they instead are shutting down their operations altogether.
A prime example of what is happening in the Fintech world is perhaps one of the largest and most well known lenders in the Fintech arena, Kabbage. Not only is Kabbage not providing Paycheck Protection Program (PPP) loans under the CARES act, they have completely stopped giving out loans altogether. The only thing that they are offering small businesses these days is a platform to sell gift cards on which they claim they will not profit from. But small business owners aren’t alone, Kabbage is also furloughing most of their employees and completely shutting down their office in Bangalore, India. A company that has received billions of dollars from investors, not only is turning its back on its clients, but also on its own employees.
Even more surprising is the fact that on March 10th, Kabbage’s CEO and founder Rob Frohwein suggested a three week lockdown for the country. While certainly he was correct about a lockdown being needed to stop the spread of the virus and flatten the curve, he also believed that it would be a good thing for small business. He wrote “my hope is that a plan like this one saves millions of lives and saves millions of businesses – many of them small businesses that cannot afford three months, a year or even potentially longer exposure to this threat. Small businesses are most at risk during long periods of disruption. We need to avoid this as small businesses account for more than half of the non-farm GDP in the United States and two-thirds of all new jobs.” While he did argue for only three weeks, and not months, given that China has been locked down for over three months, it is pretty unrealistic to expect things would go back to normal after only three weeks. However, here we are three weeks in, and for some parts of the country even less, small businesses are struggling to stay alive and Frohwein’s company has already stopped giving loans. When states actually decided to follow his suggestion that he claimed would be good for small businesses, he decided to stop supporting small businesses. Clearly large Fintech companies like Kabbage do not understand, or perhaps don’t even care, about the needs or success of small businesses.
Other lenders in this space are also shutting down operations. Two of the more popular Fintech companies to put new loans on hold and to stop allowing existing clients to draw on their line of credit are Fundbox and OnDeck. However, they certainly aren’t alone, and the few companies out there still giving loans are restricting funding only to certain industries such as the grocery and medical industries. For companies in hospitality and other industries that have been shut down, there simply aren’t any options available. At a time when small business owners need funding the most, Fintech is not providing their customers with access to the funds they desperately need.
To make matters worse, for small businesses that already have a loan or line of credit with a Fintech company, they will be unable to look elsewhere for funding as the Fintech companies are holding their assets as collateral. Unfortunately for small business owners, there is nothing they can do about this since the law protects the Fintech companies in a situation like this. To further add insult to injury, these Fintech companies, including Kabbage, will continue to make daily or weekly withdrawals from the bank accounts of small businesses that no longer have any revenues. This of course is the price to pay when we allow algorithms to make major financial decisions in place of humans.
Another type of Fintech is supply chain financing, where C2FO is a leader in the space. C2FO effectively works as an intermediary between vendors and their customers. If a customer is willing to pay an invoice early, they will submit it to their vendors via C2FO and the vendors will have the ability to offer them a discount in order to get paid that same day, rather than wait until the invoice becomes due. It is then up to the customer to either accept or decline that offer, and if they decline the offer the vendor can offer a larger discount the following business day. In theory it’s a win-win situation for both vendors and their customers. Vendors get paid earlier and oftentimes the cost is a little bit less than if they factored the invoice, while cash rich customers get a discount on their merchandise. C2FO doesn’t make commissions facilitating these discussions, and the funds do not pass through their accounts, they make their money through a monthly service fee from retailers who choose to use their platform.
However, where supply chain finance fails is in a situation like the current coronavirus pandemic. Many cash rich customers no longer have positive cash flow. With their stores having been closed for several weeks, many of these companies have furloughed or laid off employees, they’ve stopped paying rent, and they are extending the terms of their invoices (regardless of whether or not their vendors approve). In the clothing industry, due to the fact that merchandise is purchased a season in advance and it isn’t going to be able to sell this year, many retailers are requesting very large discounts along with extended terms from their vendors. In other words, major retailers aren’t submitting invoices to C2FO for early payment, or if they are, they are requiring extremely large discounts. As a result, companies that have been relying on supply chain finance for the last few years are finding that immediate funding is either no longer available or is too expensive.
Furthermore, for vendors who saw supply chain finance as a way to avoid needing credit insurance, now they are stuck with receivables for customers who may be struggling financially, and depending on how long they are forced to remain closed, may even need to file for bankruptcy. We already saw this sort of activity happen in the months leading up to Toys’R’Us’s demise in 2017. Toys’R’Us had partnered with C2FO to provide vendors early payment, and customers who wanted to receive early payments in the months leading up to the initial bankruptcy were being forced to give discounts of 25-50%. To make matters worse, after Toys’R’Us filed bankruptcy, these payments would have been considered preferential payments and the bankruptcy court would have demanded they get returned. As major retailers are forced to stay closed longer, there is a very real threat that we may see a lot more of this.
Shockingly, C2FO is trying to advocate for small businesses by arguing that major corporations should get government bailouts. According to their data, small businesses around the world have $16 trillion in open receivables, and if they received payment for these receivables today, it would help them survive this current crisis. While these funds would help small businesses, who don’t already get an advance on their receivables, to survive the next 30 days, it will do nothing for these small businesses a month from now when they are still not getting in any new orders. Without any orders, they will have no receivables, and this type of funding will no longer be available Furthermore, their theory is that the large corporations could use these bailouts to pay their suppliers, the reality is that this has never been the result of government bailouts in the past. The bailouts in 2008 and 2009 worked wonders for the banks, but did nothing for the people who lost their homes due to foreclosures.
Even if these major corporations used these funds properly and paid off receivables owed to small businesses, it wouldn’t help small businesses who sell to other small businesses. At DSA Factors our clients sell to both major retailers as well as small businesses. Our clients, all of whom are small businesses, do approximately 55% of their volume with other small businesses. Another 28% of their volume comes from major retailers like Amazon, Target, Walmart, and other essential businesses such as grocery store chains that are thriving right now and are in no need of receiving a bailout. That leaves just 17% of total receivables owed to small businesses that could actually get paid with such a bailout. Of that 17%, many of these businesses are cash rich (TJX) or have a strong online presence (Wayfair) and will not require a bailout to weather this current economic downturn. Sadly, C2FO is just another example of how a massive Fintech corporation does not understand the actual needs of small businesses.
For many small businesses who loved the appeal of fast and easy funding that Fintech offered them, that funding has completely disappeared at a time when they need it most. There is little doubt that Fintech companies will be back in business at the end of the COVID-19 pandemic, after all, they will be sitting on the billions of dollars that they’ve stopped lending. However, are the small companies who made them rich going to continue to seek out their services? Will small businesses feel betrayed that the Fintech companies who were so quick to offer support, quickly turned their backs when times got tough? Will small businesses ultimately be bankrupted because the Fintech companies won’t stop pulling funds directly out of their bank accounts? This is the first economic downturn in the Fintech age, but it certainly won’t be the last. At least for now, it looks like Fintech isn’t up to the challenge.
As the nation and hospitals brace for what is expected to the peak of the coronavirus pandemic in the coming weeks, small businesses are getting hit harder and harder. The CARES act and the Paycheck Protection Program (PPP) while helpful, come nowhere close to meeting the needs of small businesses, many of which have already been closed for several weeks. While the data from two weeks ago looked dismal, last weeks data is looking even worse. Last week we examined purchase orders which have declined even more this week. We will also expand our analysis to include sales for wholesalers, and small business cash flow.
Over the past week we saw a drop of 10% over the previous week in credit approval requests for new purchase orders. While 10% may not sound that bad, seeing how the previous week had only a quarter of the requests that we would normally expect this time of year, it simply shows that what is already incredibly slow business is getting even slower. Another data point to look at is how much money these credit approval requests have been for. Last week we saw another 20% decline over the previous week. In other words, there are not only fewer purchase orders, but the individual purchase orders are for significantly less money as well.
The next data point is sales, which is based on how much volume our clients are factoring with us. This data doesn’t react quite as quickly to business conditions as it may take several days to fulfill a small purchase order, or several months to fulfill a large purchase order. However, for small retailers, generally they place an order, and if the merchandise is in stock it ships out very quickly and we usually purchase the invoice within a week. This data is a bit tricky to analyze as one or two large orders can greatly skew how much we factor in any given week. As a result, our weekly sales volume can vary by quite bit each week depending on when major orders ship. In general, any given week usually fluctuates within 80-120% of the average week.
Looking at our data, we don’t really see anything unusual happening in sales until the week beginning March 22nd. In fact the weeks beginning March 8th and March 15th were both very busy weeks. The week beginning March 22nd we saw sales to 74% of average, and while it was at the time our slowest week of the year, it was only off by a few percentage points from some of our slower weeks. We really see the impact of the coronavirus pandemic in last week’s data (the week beginning March 29th) where sales dropped to 43% of average. To give some perspective to how slow last week was, in the last year, only the weeks of Christmas and Thanksgiving had lower sales. In general March is normally one of our busiest months and we typically have 5-25% more sales in March than we do throughout the rest of the year.
The other data to look at is how long it is taking businesses to pay their invoices as this is a good measure of their cash flow. While the credit approval requests and sales give us a real time snapshot of the current business environment, payment data is slightly delayed. In general, businesses are given 30 days to pay their invoices, meaning that invoice from mid-March when many businesses were forced to shut down won’t be due for another week still. However, invoices from the second half February and the beginning of March would have become due while businesses were shut down, and we are starting to see the impact of the shutdown on business’s ability to pay.
Under normal conditions we could expect approximately two thirds of outstanding invoices to still be current while a quarter of invoices are less than thirty days beyond terms, and only 6-7% of invoices are severely past due. In terms of dollar amounts, normally more than three quarters of invoices are current, 15% are less than thirty days beyond terms, and around 5% are severely past due.
Comparing April 1st to March 1st (normally this data is collected on a monthly basis) we saw payments slowing down slightly, but the numbers certainly weren’t cause for alarm. The number of past due invoices only grew by about 5%, while the dollar value of past due invoices only increased by maybe 2.5%. While these numbers do appear to be outside the normal fluctuations we see from month to month, neither of them is all that alarming.
However, when we compare April 6th to April 1st we start to see some very scary trends. Only half of all invoices are still current, while the number of past due invoices is 15% more than normal. From a dollar perspective, the amount of past due invoices is about 7.5% more than what it should be. Given that the number of past due invoices is growing twice as fast as the dollar amount, that would imply that it is small businesses that are falling behind, and that major retailers are for the most part still able to pay their bills on time.
Keep in mind that the data from these reports, while encompassing virtually all industries, is mostly based on retail sector which makes up the majority of our business. DSA Factors will continue to monitor these trends and provide weekly updates on the state of small business in America.
Everyone is well aware of the stock market’s crash over the last month. We are well aware of how airlines have been canceling flights, hotels are shutting down, cruise ships have stopped sailing, and even Disney has had to close all of its parks. However, very little discussion has been had about how the COVID-19 pandemic is affecting small businesses. Yes, we are well aware that many states have told restaurants to close their doors and only do carry out and delivery orders. When you walk down the street you’ve probably noticed that the lights are off in salons and barber shops. You’ve probably even seen posts on social media encouraging you to go out and support your local business community in whatever way you can. However, very little has been said about the actual effects on small business from a statistical point of view.
According to the SBA (Small Business Administration), the over 30 million small businesses in the US employee roughly 60 million people, approximately half of the entire workforce. Those are some pretty big numbers that are very difficult to ignore. At the same time, because there are so many small businesses across the US, it is very difficult to collect data on them, especially pertaining to how the COVID-19 pandemic is affecting them. While we don’t have all the answers here at DSA, we have been able to analyze our data a bit to tell you what we have been seeing. Keep in mind, that with everything having changed so quickly, we don’t have a lot of data to work with. While DSA Factors works with a wide range of industries, it is the wholesale and retail sectors that we are most heavily invested in.
While there are many ways for us to measure the impact of the COVID-19 pandemic on small business, much of this data is too new to see any actual changes yet. So the best way to predict the impact seems to be purchase orders. As a factoring company, when one of our clients gets a purchase order from one of their customers, they request a credit approval for that customer. While our clients sell to both large and small businesses, there are two numbers that we could look at to determine who is placing the orders. In general, larger companies place larger orders, so high dollar amounts requested would imply orders from larger companies. However, the number of large companies is relatively small in comparison to the number of small companies, so by counting the number of credit approval requests we receive can help determine how many small businesses are placing the orders.
Under normal market conditions, both of these numbers can fluctuate a bit, but typically by no more than 10% in any given week. The exception to this rule is when there are holidays. Both the week of Memorial Day and Labor Day will see about 20% less business than normal. Business is typically down about 25% during the week of the 4th of July. The weeks around Thanksgiving and New Year’s typically see 40-50% less business than normal, while the week of Christmas can see 50-60% less business. The other big holiday is Chinese New Year, mainly because Chinese factories shut down so importers aren’t able to bring in new inventory for about a month. As a result, business tends to be consistently down about 10% each week during the period around Chinese New Year.
However, there is one more interesting trend that we have found in our data, in general, March is usually our busiest month. Over the last 10 years, March has been our busiest month on 4 occasions. For whatever reason, in the month of March we usually see between 20-25% more business than we do throughout the rest of the year.
While the coronavirus was first discovered in Wuhan, China at the end of December, and first reported in the US on January 20th, our data for January and February seems to be pretty consistent with what we’ve seen in past years. While the stock market started crashing on February 20th, the first week of March, the 1st-7th, appeared to be business as usual according to our data, the number of credit approval requests was average, while the dollar amounts were about 12% above average. Given that March is typically a stronger month, it would suggest that small businesses were starting to struggle a little bit, while larger businesses were doing fine.
The second week of March, the 8th – 14th, was significantly worse. Both the number of credit approval requests and the dollar amounts were down 13%. This is a pretty significant decline given that business is usually up by 20-25% during this time. With both numbers being down, it would imply that both small and large businesses were suffering significantly.
The third week of March, the 15th – 21st, saw even stranger numbers. The number of credit approval requests was down 20%, while the dollar amount was actually up 30%. This would imply that most of these credit approval requests would have been from larger businesses, and that small businesses may have experienced a 50% decline in business.
That brings us to the current week, March 22nd – 28th. The week may not be over yet, but already the numbers look grim. The number of approval requests have dropped a staggering 65%, while the dollar amounts have dropped 35% below normal. This would imply that what little business has been taking place, has mostly been with larger businesses. For small businesses that should normally being having some of their best performances of the year, we estimate their business has dropped by about 88% of what would be considered normal during this time of year. That 88% drop in business mostly pertains to small wholesalers and retailers as that is where the majority of our data comes from.
Sadly, these numbers are probably going to continue to get worse. At the time of writing, according to the New York Times, 21 states, 47 counties, and 14 cities have issued stay-at-home orders which affect roughly 200 million Americans. That puts 61% of Americans under stay-at-home orders, and that number is only going to increase. CNN reported today that a record 3.3 million Americans have filed initial claims for unemployment last week. At the height of the 2008-09 collapse, the most initial unemployment claims in a one week period was only 665,000, while the record for highest number of initial claims occurred in 1982 and was 695,000.
If there is ever a time to support local businesses, now is that time. DSA Factors will continue to report on any trends we see in the small business community throughout this pandemic, please check back regularly for future updates.
It’s scary enough these days worrying about your own health as well as the health of your family and friends as COVID-19 infections seem to be growing exponentially all around the country. For small business owners, another problem is you also need to worry about the health and well being of your business. While the government may be ordering all non-essential businesses to remain closed, employees to work remotely, and most importantly anyone who isn’t feeling well, or lives with a family member who isn’t feeling well, to stay at home, they aren’t actually giving advice on how to keep your business running with reduced or no sales. Here we will discuss how to reduce your expenses during the COVID-19 pandemic, how to make responsible business decisions during a time when your customers are experiencing similar problems, and how to set your company up for a successful future once the coronavirus pandemic is over.
Every small business owner knows that expenses will never stop, even if the economy has stopped. You still need to pay your employees’ salaries, you have to pay rent, and even if you are closed, you will still have utility bills. Of course, you also may have financed the purchase of equipment and have other operational expenses that need to get paid. Obviously the first thing you need to do is figure out how to reduce these expenses.
Your biggest expense is most likely payroll, and this of course is your most important expense. It is your employees who make your business successful in the first place. Your employees have been loyal to you, and it is very important that you are loyal to them in a time of crisis. The last thing you ever want to do is reduce hours, or even worse, layoff your employees. Not only will do you risk losing them forever, but you are putting them under personal financial hardship. Reducing pay for your employees should be the absolute last resort you should be taking in a time like this. If your business continues to struggle and payroll is the last place that you can cut costs, make decisions with your employees. There is no doubt they will understand that the business is struggling. If you are taking a temporary pay cut, they may be willing to do the same as well in exchange for job security and continued health coverage during this pandemic.
Rent on the other hand should be something that you work hard to reduce. Assuming that your landlord doesn’t want to have vacancies that could be very difficult to fill for many years to come, they should be willing to work with you during this very difficult time. Of course, you will need to use all of your negotiating power, but it doesn’t seem unreasonable that a landlord would allow you to pay reduced rent, or even no rent, while your business is closed, in exchange for you renewing your lease for a few more years.
Utilities is another place where you can save money. Yes, you need to keep the computers running if your employees are working remotely. However, if there is no one working at the office, there is no need to keep the office at a comfortable temperature, just keep it warm enough that the pipes don’t freeze. If you have multiple offices or have multiple floors, you could potentially save some money by moving all the employees who aren’t working remotely to a single location and temporarily closing the other locations. Even just closing vents in empty offices could save you some money. However, if you decide to consolidate your business locations, please make sure that you have enough space in the office where you are consolidating to, you want to make sure employees have enough space around them in case someone comes down with COVID-19. Social distancing considerations still need to be adhered to.
If you have equipment that is financed or that you rent, perhaps this could be another place to cut costs. Just like a landlord, the financers or rental companies probably don’t want to repossess this equipment, so they should be open to allowing you to stop making payments for a while, especially if you are willing to renew your leases. On the other hand, if you have old equipment that you no longer use or could do without, now might be the time to consider getting rid of it.
It is important to keep in mind that you aren’t the only one struggling, all of your customers are struggling as well. As a result, it is important that you remain vigilant that every sale you make is a legitimate sale. Sadly, in times of desperation, even honest people might take desperate measures. The last thing you want is to not get paid for a sale.
It is quite likely that you have purchase orders that were placed prior to state-wide lockdowns, or even before schools started closing. If you are ready to fulfill those orders now, you should first make sure that your customers still want those orders. If your customer no longer wants the order, you should be willing to cancel it for them. Not only does this prevent you from potentially not getting paid for the order, but it also keeps your customer happy so that when all of this is over they will still want to be your customer.
It is also imperative that before shipping an order you make sure that your customer’s business is still open. The last thing you want is for a truck to arrive at their location and for the doors to be locked. You also probably don’t want to be relying on cheap but slow delivery methods. If a product takes a week to reach your customer, a lot can change during that week and a store that was opened at the start of the week may no longer be open at the end of the week. Paying for faster delivery methods is probably well worth it, even if you have to absorb the cost.
It is also important to remember that even though you already spent the money to produce the order, it is much better to have inventory than it is to not get paid for your merchandise. It may be tough to walk away from an order, but the alternatives are much worse. So while businesses are still suffering from the coronavirus, it is imperative that you consider every business decision with a magnifying glass, and don’t be afraid of losing a sale.
You may be struggling now, but that doesn’t mean that you also need to be struggling once the coronavirus pandemic is over. You and your employees may find yourself with a lot of time on your hands, so take advantage of that. That doesn’t mean that you should turn on the TV or play games. Instead use this time wisely. When was the last time that you had an entire week to dedicate to marketing? What about research and development? And it’s not just you, it’s all of your employees. This could be a wonderful opportunity for you and your employees to discover skills you never knew you had and put them to excellent use. If someone is artistic, perhaps they could come up with some new marketing material. If someone plays guitar, maybe they could write a catchy jingle for the business. Someone who spends a lot of time on Facebook could maybe come up with a new Facebook campaign. If you’ve never made a YouTube video before, maybe now is the time to experiment and make one. Who knows, when this is all over, maybe some of your employees will have some new responsibilities.
Another key is constant communication. It’s easy to forget about someone if you don’t hear from them for a while. So even if you aren’t trying to make a sale, just sending out an update to your customers is a good way to remind them that you still exist. The update doesn’t even need to be about coronavirus, in fact, given that we are getting bombarded with information about the disease perhaps it’s even better you don’t. If you need some ideas about what to send out, April Fools Day is coming up and everyone could use a good joke right about now. So are the holidays of Easter and Passover, a simple holiday wish could go a long way at a time like this. Want to send out a message that doesn’t pertain to any particular day, not a problem. Now that your kids don’t have school, perhaps you could share some of their artwork they made at home with your customers. It doesn’t really matter what you send, the key is that you are still here and will continue to be here once all of this is over. Once we are back to business as usual, it will be the businesses that remained active throughout the pandemic that will ultimately be in the best position to thrive.
There is a lot we still don’t know about the COVID-19 pandemic, including when it will be over. Unfortunately, many small businesses have already closed their doors and some may never reopen. However, by being smart, not only can you avoid getting sick, but you can ensure that your small business will get through these difficult times and may even become stronger because of them.
For any business owner, there is nothing worse than when you sell a product to your customer and then they don't pay you for it. Unfortunately, this is something that happens to everyone, even if you perform your due diligence prior to offering net payment terms to your customer. The solution to this problem is of course to acquire credit insurance, so that you are covered in these situations. However, just like health, home, and auto insurance, credit insurance also has premiums, deductibles, minimums, maximums, and other rules that you need to abide by. This article will examine many of these different aspects and help you understand if credit insurance is really worth it for your business, or if there may be a better option.
It goes without saying that you are going to have to pay a premium to get credit insurance. How much that premium is depends on your coverage, diversification, and quality of your customers. One thing to keep in mind is that as your coverage increases so does your premiums, although not at the same rate. Basically, as your coverage increases, your premium increases with it, but the premium as a percent of total coverage decreases. Like anything else, you get a better deal when you buy in bulk.
However, while premiums might appear to be your main expense, they certainly aren't your only expense, and may not even be your largest expense. Most likely your credit insurance company will charge you a fee for each account you want them to cover and set a credit limit for. As a result, if you sell to lots of different accounts, while your premium may be lowered because you are highly diversified, paying $50 to get each account approved could potentially cost you even more than your premiums do each and every year.
Another cost to consider is your deductible. While you aren't going to pay your deductible, if you have a $10,000 deductible, then you need to sustain the first $10,000 in losses each year. So if your losses are $0 for a the year, then of course it doesn't matter what your deductible is, but at the same time you paid a bunch of money for insurance you didn't need. However, if you do sustain losses, you are then responsible for the first $10,000 of them, and this is an additional expense.
After that, you have to look at co-insurance. Oftentimes co-insurance is 10%, meaning that the insurance company will only fund you 90% of the claim amount. So assuming you have met you deductible and you now have a claim for $50,000, your insurance company will only fund you $45,000, you are responsible for 10% or $5000, which is just one more expense you need to factor into the overall cost.
Finally, while it may not be a cost, there is also the time that it takes to get paid on a claim by the credit insurance company. First, you need to follow all of their rules, failure to do so will result in forfeiture of your coverage. However, assuming you can follow the rules, most likely you will not be able to file a claim until an invoice becomes 120 days past due. Then once you file, your credit insurance may not fund you for 90 days as they try to collect. If successful in collecting, then they will penalize you and maybe only give you 50% of what they collect, so you better be pretty confident that they will not be able to collect. However, if they can't collect, when you add up the terms of the invoice, waiting until the invoice is past due, and then waiting to get paid on the claim, it can take you 8 months or more to actually receive your money. If it is a large claim, waiting 8 months to get paid can severely strain your cash flow and require you to borrow funds temporarily, adding further expense.
When you purchase credit insurance, you are purchasing a particular amount of coverage which should be equal to your annual sales volume of insurable accounts. Because you don't know how much your volume will be in the coming year, you have to do your best to guess. If you underestimate your coverage, you will have to buy additional coverage later and won't receive the benefit of a lower premium rate for purchasing a larger coverage amount. However, if you overestimate, you will wind up paying for coverage that you don't need.
Of course, just because you pay for a certain amount of coverage, doesn't necessarily mean that all of your accounts will be covered. Each account you want covered has to be approved and assigned a credit limit. If you have borderline accounts, they may not be given a high enough credit limit, or even worse, not approved at all. In this situation, if you still choose to sell to them, you are responsible for any amount above the credit limit, or for the entire amount in the case that they don't get approved at all.
Aside from coverage limits and deductibles, which are applied across multiple accounts, minimums affect each individual account. Most likely your insurance company has a minimum claim amount. If this minimum is $5000, and you have a customer who didn't pay you $4000, then you can not claim it and it doesn't even count towards your deductible. In other words, this means that credit insurance does not cover your smaller accounts so you will want to eliminate these accounts from your coverage. Of course, with any insurance company, you can lower or even eliminate these minimums, but that of course is going to result in much higher premiums.
Then you have an overall policy maximum for the year. If the maximum for the year is $100,000, then if you even if you sustain losses of $150,000 and all the accounts are within their credit limits, your still will only receive $100,000. Plus any other losses you have for the rest of the policy year also won't be covered.
By working with an insurance company, you may be able to reduce some of your expenses in performing due diligence on your customers since your insurance company is doing this for you. If the insurance company is providing one of your customers with a credit limit of $10,000, then there is no need for you to pull credit reports on that customer, so long as their orders don't exceed $10,000. Of course, if you have a minimum of $2500, and a customer places an order for $2000, you are still going to need to pull a credit report on that customer since the insurance company won't cover them. So while you will still need to subscribe to a credit reporting agency, you won't be pulling as many reports which should reduce the amount of your subscription. Of course, it is important to keep in mind that you will be paying the insurance company a fee to provide a credit limit, and that fee is most likely a lot more than what a credit rating agency charges you for pulling a report.
Like any other type of insurance, the insurance company is not in the business of losing money. So in a good year, you won't sustain any losses, or those losses won't meet your deductible, and you wind up paying for something that you didn't need. In a normal year, you may sustain losses that are more than your deductible, but they won't be more than the premiums that paid that year. It is only in a really bad year, one in which you have several major losses, that it pays off to have credit insurance. Of course, having credit insurance in years like that might make the difference between staying in business and going out of business. It is also important to figure out how much you will save by pulling fewer credit reports as that will help offset the price of insurance.
It is also important to consider if credit insurance is right for your business. For a very small business, it is probably counterproductive. The premiums, cost of assigning credit limits, and deductibles might add up to 20-30% of your annual volume, and certainly if this is the case then it does not make sense to get credit insurance. Credit insurance is most beneficial to very large corporations as their premiums are at a lower percentage of their annual volume, and they have more negotiating power when it comes to credit limit fees, deductibles, and minimums. Credit insurance could also be valuable to companies whose customer base is located primarily overseas. But regardless of your company's size and where their customers are located, a credit insurance company is not in the business of losing money. While in a particularly bad year you might come out ahead of the game if you have credit insurance, over the course of a decade there is very little doubt that you will have spent more on credit insurance than you would have lost without it. The real benefit of credit insurance is that it allows you to spread out the cost of a major loss over a longer period of time, making budgeting easier.
There is an alternative to credit insurance, and that is non-recourse factoring. With non-recourse factoring you are selling your receivables to a factoring company so it is their responsibility to collect from your customers, and they are on the hook if a customer does not pay. If you choose the right factoring company to work with, you won't have to worry about premiums, deductibles, co-insurance, credit limit fees, minimums, or maximums. With non-recourse factoring your receivables are fully insured.
With non-recourse factoring you also don't have to worry about rules established by credit insurance companies. Credit insurance companies require that you contact them at certain points throughout the collection process to make them aware of what is going on. Should you fail to do this, then your receivables are no longer covered by the insurance company. They also require you to file within a certain period of time, usually within 120 days of an invoice becoming due. Once this time period has passed, you are no longer covered.
Non-recourse factoring also carries additional benefits. Because there are no minimums, there is no need for you to subscribe to a credit rating agency, your factoring company will perform all the credit checking for you. Your factoring company will also handle of your collections for you, meaning that you won't need to spend time valuable time on collections efforts. Finally, the main benefit is improved cash flow, your factoring company will fund you the same day you ship and invoice your customers. So forget about having to wait 8 months to get paid by an insurance company, your factoring company is funding you 30 days early on all of your receivables.
As for the cost of factoring, for a larger company whose annual volume is well into the millions, factoring will probably cost more than credit insurance, although the additional benefits of factoring could easily offset any additional costs. For smaller businesses, factoring is often times much cheaper than credit insurance, plus it offers them all of the additional benefits that you don't get with credit insurance alone. Whatever the size of your business, the benefit of improved cash flow is oftentimes much more important than the benefit of credit insurance.
At DSA Factors we are proud to offer our clients non-recourse factoring. Whether you are looking to insure your receivables, need improved cash flow, or simply want to outsource your accounts receivable, give us a call at 773-248-9000 and learn how factoring can help your business grow.
Many startup businesses will only take credit cards from the customers. Assuming that their customers are small, and the orders they are receiving are small, there is certainly nothing wrong with taking a credit card for payment. However, by restricting your only payment method to credit cards, and not offering net payment terms, you are also restricting the type of customers you are selling to and the size of the orders they will place with you. As your business matures, and especially once it starts to grow, offering net payment terms is crucial to the success of your business.
Net payment terms are when you offer your customers a fixed amount of time to pay you back. The most common terms offered are Net 30, or in other words, offering your customers 30 days to pay their invoices. Although terms aren't restricted to Net 30. Net 60 and Net 90 are also common, as are Net 45 and Net 75. In some industries that are seasonal terms can be even longer and sometimes rather than a number of days include a date. Terms of Net May 15 means that the invoice is due on May 15th. For larger orders, you may even want to offer a sort of payment plan to your customers, such as 30-60-90. 30-60-90 means that a third is due in 30 days, another third in 60 days, and the last third in 90 days. Finally, it is not unusual to see terms that offer a discount if an invoice is paid early. 2% 10 Net 30 means that if a customer pays within 10 days, they can take a 2% discount, otherwise the invoice is due in 30 days and they need to pay it in full at that time.
While its true that paying on a credit card gives your customers additional time to pay, the amount of time they get is dependent on when their billing cycle is. Furthermore, when a credit card becomes due, if it is not paid then your customer is immediately charged late fees and interest. If a customer is afraid that they may not be able to make a credit card payment if they give you a large order, they might reduce the size of the order so that they don't fall behind on their credit card. However, when offering net payment terms, it is generally understood that paying a bill a few days late, or waiting until it is due to place a check in the mail, is generally tolerated and your customer will not be charged interest. That said, your customers should not be paying you excessively late, if they do, you do have the right to charge them interest.
Another issue with credit cards is that they have a strict credit limit, if your customer is buying merchandise from other vendors on their credit card, that credit limit is getting divided between all of them. So, while you may be willing to give a customer a $5000 credit line, if they only have $1000 available on their credit card, they may not be able to place as large of an order as they wish.
Of course, the main benefit of net payment terms is landing those large orders from customers who will not pay you with a credit card. If you want to sell to a national retailer such as Amazon, Target, Walmart, or TJX, they are going to demand payment terms, and if you don't give them what they want then they will simply find another vendor who will. Oftentimes, these large retailers will even ask for extended terms, such as net 45, net 90, or even net 120. Part of the logic in asking for such extended terms is not because they need additional time to pay, but because they are testing you. If you are able to accommodate these longer extended terms then it shows to them that your company is financially sound and will be able do business with them for a long time to come. These companies are looking for long term relationships, the last thing they want to is dedicate shelf space to a product that they won't be able to restock.
It is up to your customer to determine what the payment terms are, they should be stated clearly on their PO (Purchase Order). If the PO states payment is via credit card, then you should not be offering that customers terms, likewise, if the PO mentions net payment terms, you should not be asking for a credit card. If a PO states the terms are Net 60, then when you invoice that customer you need to state that the terms are Net 60. Now of course you can always negotiate the terms with your customer, if you only offer Net 30 you can tell your customer that, and then the choice is theirs as to whether or not they want to accept Net 30, place a smaller order, or cancel the order altogether. It is important you know who your customer is, while a family owned business should always be negotiable, larger corporations are not always as negotiable. If you happen to sell a seasonal product, you can expect credit terms to be longer since retailers may place the orders prior to the start of the season, but won't generate any sales for several months.
Yes, there are risks with offering your customers net payment terms. While it may not be the same as a 30-year mortgage, or even a 48-month car loan, whenever you offer someone time to pay you are giving them credit and there is risk associated with it. One potential risk is that the company can declare bankruptcy. While it seems unethical for a company to place an order that they know they won't pay for, sadly is something that happens all the time, and not just with small businesses, but with major nation-wide companies as well. To make matters worse, even if you do get paid by a customer, should they file for bankruptcy within 90 days of making that payment to you, it may be considered a preferential payment and you will be required to return those funds to the bankruptcy court. Of course, a customer doesn't need to file for bankruptcy, or even go out of business, some businesses are just deadbeats and don't pay their bills.
It is common for many smaller companies to require that a new customer provide a credit card for their first order, and then are offered net 30 day terms on subsequent orders. The logic is that if they can pay on a credit card then they can easily pay you directly the next time around. However, this is flawed logic. First, you have no idea if this new account is paying their credit card in full each month, if they are making minimum monthly payments, or if they are not paying their credit card bill at all. In the same way that a business may place orders prior to a bankruptcy filing, they may also rack up their credit card bills as well. Another issue, if the customer wants net payment terms, making them place their first order with a credit card, may make them consider purchasing from a different vendor.
As a result, when offering customers net payment terms, it is very important that you do your due diligence. Typically, this requires subscribing to credit reporting agencies and paying for credit reports on your customers to make sure that they are creditworthy. Credit reports aren't cheap, and depending on which agency you pull from and how many reports you pull, they may cost $35 per report or even more. Many agencies may require an annual subscription where you prepay for a fixed number of reports, and if you don't use all the reports in the course of a year, then you lose them and are out that money. Of course, the data in these reports is usually at best one or two months old, so even if the customer looks god in the report, you are still taking risk in offering them terms, and the longer the terms are, the greater the risk is. Not to mention, no single credit agency has data on every business in the country, it is very likely that if you are using a single credit reporting agency, that they won't have data on all of your customers.
Another option for mitigating risk is to insure your receivables. Insurance, of course, is not free, and your customers need to be insurable. Simply having an insurance policy in place doesn't mean that you can offer net payment terms to anyone. Generally, your insurance company needs to approve your customers, and the order needs to be within their credit limit. Not to mention, depending on your policy you may have deductibles, minimums, and copays that you will be responsible for.
When you offer a customer net payment terms, they should be paying you either via check, ACH, or wire. Since they are already be given time to pay their bill, they should not be using a credit card, and you should not accept a credit card as you shouldn't have to pay the processing fees. Of course, just because an invoice becomes due, does not mean that your customer is going to pay it. Typically, you will need to remind them that the payment is due. This process is called collections and can be a very time consuming, and not always an enjoyable process. A good collections process usually incorporates a variety of methods, such as emails and phone calls. When an invoice becomes due these attempts to collect should just be friendly reminders, after all, these are your customers who you hope to sell to again. Although if an invoice becomes very late you may need to alter approach and in extreme situations you may need to take a less friendly approach to collections, especially if you have reached the point where you no longer want to do business with the customer ever again.
For many small businesses, waiting 30 days or longer to get paid can cripple your cash flow and hinder your ability to take on additional or larger orders. Although there are options available to companies who offer net payment terms but can't afford to wait to get paid. Getting a small business loan (SBA loan) or line of credit with a bank could give your company the funds it needs to operate while waiting to get paid. However, applying for these can take several months, and many companies who apply do not qualify. If you are approved for a loan or line of credit, in general the credit limit is based on the amount of business that you have don't in the past, if your company is growing, or has plans to grow, the credit limit will not go up, and you may find that you need to turn down orders if you don't have sufficient working capital to produce them.
However, there is an alternative to the traditional financing options offered by the banks, that is accounts receivable factoring. With accounts receivable factoring, you get funded for your receivables the same day you invoice your customers. The best part is that the cost of factoring a net 30 day invoice is no different than a credit card processing fee. So, if you can afford to take a payment with a credit card, you can also afford to offer your customer net 30 day terms.
While getting paid the same day you invoice may be the main benefit of factoring, it is far from the only benefit. First, as soon as you get an order, you will submit it to your factoring for credit approval. It is your factoring company's responsibility to check out your customer's credit and determine an appropriate credit limit. As a result, you don't have to worry about subscribing to expensive credit reporting agencies. Part of the way that factoring companies keep costs down is that they may have several clients selling to your customers, so they can split the cost of the credit reports across multiple clients. Factoring companies are also pulling a larger number of reports and receiving volume discounts from the credit agencies, and by sharing their valuable data with the credit agencies receive even greater discounts.
Factoring companies also handle all of your collections for you, meaning you don't need to take time out of your busy schedule or hire additional staff to make collection calls. Factoring companies employ professional collectors who are effective and courteous to your customers. They already have software in place for managing past due accounts. Plus, factoring companies have greater leverage in collecting, not only because they report data to credit agencies, but because if a customer does not pay one of your invoices, they are at risk of losing a handful of other vendors who also work with your factoring company.
Finally, if your factoring company offers non-recourse factoring, then your receivables are fully insured. No need to worry about minimums, deductibles, or copays. If a customer is unable to pay for an invoice, you have nothing to worry about, the funds you received from your factoring company are yours to keep. And the best part, there are no premiums to pay, insurance is included in the factoring fee.
Getting started is easy, give DSA Factors a call today at 773-248-9000 and we can answer all of your questions about factoring. If it sounds like something that you would like to do, we will send you our simple application and can be funding you in as little as 24-48 hours.
You've developed a product or service that everyone loves. You've marketed it. You've sold it. Now all you need to do is get paid for it. It seems like this should be the easiest step in running a successful business, but as many entrepreneurs quickly find out, this step is actually one of the more difficult ones. It's bad enough that your customers want you to wait 30 days to get paid, but the real problem is, most of them aren't going to pay that bill without a gentle nudge. Welcome to the world of collections.
Getting paid seems simple enough, but having A/R doesn't pay your bills and now you need to convert your receivables into cash. For most people, collections are not fun, and sometimes can be downright awkward. After all, you are asking your customers, who you hope will be long-time, repeat customers, for money. It's like lending a good friend some money, but then they never pay you back. Unfortunately, collections are something that need to be done if you want to get paid, and everybody wants to get paid!
Of course, the question is how do you go about handling collections. Collections aren't something that you can improvise a system for, you need to have a system in place for handling them as well as software for managing them. You need a reliable way of knowing who is past due at any given time, and how far past due they are. If all you do is keep a pile of invoices on your desk, you will spend all of your time just looking through each invoice every day to see if you need to contact a customer or not. You will also want a way of taking notes on the account, after all, if they told you they mailed a check yesterday, there is no need to be calling them today. Plus, there are multiple ways of contacting customers such as emails, faxes, regular mail, as well as phone calls. Of course you don't want to do all of these at the same time, but have a process in place where you do each one according to a particular schedule. In the case of email, fax, and regular mail, your customer may have a particular preference that you need to be aware of.
You also can't just use a one-size-fits-all approach, you need to take a different approach based on the situation with your customer. Is this your first time dealing with a customer, or is it the hundredth time? Is it a family business or a Fortune 500 company? Have they paid other invoices but just skipped one invoice? Was there an issue with the particular order that is causing a delay in payment? Most imprtantly, how past due are they? Certainly there is a big difference between a company that is 5 days late (and perhaps the check will be arriving in today's mail), and a company that is 45 or 60 days late. Even if some of your communications are automated, you need to have multiple options and have your software determine which one is best given the situation.
Collections is a lot of work, and without it, you aren't going to get paid. Most businesses need to hire an extra employee just to manage their accounts receivable. Although even with a dedicated employee, some companies are still going to pay slow, and if you aren't careful and performing credit checks on your customers, you're bound to find a few that won't pay at all.
Nobody ever said that running a business was easy, unless of course they've partnered with a factoring company to manage all of their A/R. When you work with a factoring company, you no longer need to worry about collections as they wil handle all of that for you. Plus, factoring companies have more leverage when it comes to collecting as they probably factor for other vendors who sell to your customer, so if they don't pay your receivbales, they run the risk of losing a handful of their vendors. Not to mention, factoring comapnies report directly to multiple credit rating agencies, meaning that by paying a factor slowly it will have a direct impact on their ability to get credit in the future. However, the best part for you may be the next time you call one of your customers, you won't need to ask them for money, but instead can ask if they would like to place another order.
Factoring however isn't just about collections, there is a lot more to it as well. Your factor will handle all of your credit checking, so you'll no longer need to subscribe to expensive credit rating agencies such as Dun & Bradstreet. Your factor also insures your receivables against non-payment, so even if they can't collect, you aren't out the money. Finally, by working with a factor, they will fund you for your receivables the same day you invoice your customer, giving your cash flow a 30 day boost!
If you want to learn more about how factoring can make your life easier, lower your expenses, and improve your cash flow, give DSA Factors a call today at 773-248-9000.
There are many different ways to fund your business out there, but choosing the correct funding method for your business can sometimes be difficult. What makes it tricky is that you can only work with a single funding source. Since you don't know what the future holds for your business, being tied down to funding method that meets the needs of your business today, doesn't mean that it will meet your needs in 6 months or a year, especially if your business is growing. However, there are two funding methods that can be combined together and scale at the same rate as your growing business, they are accounts receivable factoring and purchase order financing.
Traditionally, getting a line of credit from a bank has been the "go to" method for funding a small business. Of course, it has always been a slow process, and qualifying for a line of credit has never been easy small business owners. However, there has always been one very significant problem with a bank line of credit, that is the bank looks only at what you have done, and not at what your business will be able to do in the future. As a result, a line of credit almost always will meet your current needs, but as your business starts to grow, a line of credit can actually restrict how much you can grow. To make matters worse, even if other funding options become available to you, in order to work with them you would have to pay off your and close your line of credit with the bank.
Finding a funding method that can actually grow with your business is crucial for anyone who has large aspirations for their business. A good solution to this problem is factoring. Accounts receivable factoring is a very unique funding method in that it is not a loan, it does not take your credit into account, and the amount of funds available scales with your growing business. The way factoring works is quite simple, if you business invoices other businesses and offers them net payment terms, such as 30 days to pay, then you can sell those invoices to your factoring company and get paid on them 30 days or ealier or more. Because your factoring is purchasing your receivables, you are not taking on any debt and it is your customers who are responsible for paying back your factoring company. This means that credit decisions are not based on your credit, but rather on your customers' good credit. It also means that as your business and receivables grow, the amount of funding you receive from your factoring company also grows with it.
Of course, while you can use the funds you receive from factoring to purchase more product and take on larger orders, it is possible that if you received an extremely large order, say from Walmart or Target, the funds you receive through factoring may not be enough to pay your suppliers for this very large order. In situations like this, you will probably need purchase order financing. Now just like a bank loan or line of credit, if you are factoring your receivables then you won't be eligible for other sources of funding. However, if you work with a factoring company that also offers purchase order financing, then you will be able to get funded for your receivables 30 days earlier, and receive a loan so that you can pay your suppliers when you receive a very large order. As a result, when choosing a factoring company, it is very important to consider all the services they offer because you never know what you might need in the future.
If you are wonderng how factoring and PO financing can work together, it is really quite simple. You provide your factoring company with a PO and tell them how much money you need. They then provide you with the funds neccesary to pay your suppliers. Then once the order is produced and received, you ship it to your customer and invoice them as usual. At that time you provide a copy of the invoice to your factoring company just as you normally would when you factor an invoice. Your factoring company will purchase the invoice, apply a portion of it towards the loan they gave you, and fund you the remaining balance.
At DSA Factors we are proud to offer our clients both accounts receivable factoring and purchase order financing. While for the majority of our clients factoring is more than sufficient in providing them with the funds they need to run their business, we have been able to help many of our clients with purchase order financing as well. Purchase order financing has been most beneficial to our clients when they receive a large order from a big box store, or when they are trying to get a large order into their factory prior to Chinese New Year. If you have big plans for the future of your business, give DSA Factors a call today to learn about how accounts receivable factoring and purchase order financing can give your small business the funding it needs both now and in the future.
Running a small business isn't easy when times are good, but if you find yourself in a cash flow crunch you may find yourself having to make difficult decisions and possibly even turning away business and losing some customers. While it would be great to get a line of credit, most small businesses have trouble qualifying for a line of a credit. Even if they may qualify for one, the banks move so slow that by the time they get a line it is oftentimes too small or too late. However, if your small business has receivables, factoring them and getting funded 30 days earlier (or more) may be just what your company needs.
Factoring is a very different process than applying for a line of credit. For starters, your factoring company is giving credit to your customers and making decissions based on their good credit, so even if you may not qualify for a line of credit, you will qualify for factoring. So rather than you trying to get approved for $25,000, a factoring company simply has to approve 25 of your customers for $1000 each, a much simpler task.
Factoring also moves very quickly, after all, waiting months to get funded doesn't exactly help your cash flow. As a result, factoring companies make credit decisions in a matter of minutes, and will fund you the same day you invoice your customers.
Another benefit of factoring is that there are no minimums and no maximums. Micro factoring works for companies that are just getting started and may only have several invoices for a few hundred dollars each. But as your business grows, the amount you can factor grows along with it. Unlike other forms of financing that have strict credit limits regardless, the amount you can factor scales directly with the amount of business you are doing. So whether you are doing $50,000 a year or $5,000,000 a year, factoring is a solution that works for your business.
Of course the best part of factoring is that when you factor your receivables you are not taking on any debt. With lines of credit and other types of loans, you need to pay back the lender over a fixed period of time, and there may be minimum payments that need to be made each month regardless fo whether or not you have the working capital available to pay them. With factoring there is nothing to pay back, you are simply selling your receivables to your factoring company, and it is your customer's responsibility to pay once the receivables become due.
Want to learn more about how factoring can help improve your small business's cash flow? Give DSA Factors a call today at 773-248-9000, and you could have healthier cash flow tomorrow!
The trade war has been all over the news for months now, and the uncertainty these tariffs are creating a wreaking havoc on small businesses all around the country. Trying to keep up with the constantly changing tariff rates is nearly impossible, but even more impossible is creating a business plan around the tariffs because all it takes is a single tweet and the tariffs change once again. Sometimes tariffs change so fast that you might have an order in production or already on a boat that you are going to now have to pay more for when it arrives at the port. But of course, there is one thing that is perfectly clear about who is going to pay for the tariffs. It won't be China paying for the tariffs but the entire levy is falling directly on American small businesses.
There is no doubt that times are tough for American small business owners. When that ship arrives at the port, you are the one who has to pay the tariffs, and you are the one who has to decide if they come out of your margins or if they need to be passed along to your customers and ultimately American consumers. Your options to choose from are bad and worse, and most likely there is no one clear cut choice but rather you will need to make compromises everywhere. In the end you will have smaller margins, a higher priced product, and will be doing less volume. To make matters worse, if the tariffs get lowered or removed on product you already have in inventory, all of a sudden you have to discount all of your merchandise and that may completely wipe out your margins.
Perhaps you can find a new factory in Vietnam to avoid the tariffs, and maybe you will even save some money by moving in the long run. It's a great idea, but don't think that you are the only one who has it, everyone else is also looking at Vietnam, as well as Indonesia, Thailand, Malaysia, and India. What does this mean for you? Well if you are used to getting 30 day lead times from your factory in China, your in for a big shock when you learn that Vietnam's lead times were 60 days at the start of the year, and have now increased to over 120 days. Combine that with the fact that you need to find a new factory that is able to produce product to your quality standards and, even more difficult, is willing to take on new business. Those of course are just the initial hurdles you need to overcome in finding a new factory, nevermind that many of your raw materials may still be coming from China and subject to tariffs. Of course the worst part is that you have probably spent years developing a good working relationship with your factory, and if you leave now, you will be back to square one.
There is no doubt that these are tough times for small businesses, and you are probably being faced with difficult decisions everyday. Regardless of which route you decide to take, there is no debate that you will be the one paying for these tariffs, and you will have to do so with lower volumes and thinner margins. So the question is how will you be able to pay for them. At DSA Factors we are proud to offer our clients purchase order financing, so that you have the funds necesary to pay both your suppliers and the tariffs.
With purchase order financing we will provide you with the funds you need when you need them. That means you choose how much money you need and when you need it. You can borrow some money for the deposit to start production, more money to pay for the completed product before it ships, and even more when it arrives at the port and you need to pay the tariffs. Or maybe you have the funds necesary to pay the factory for the product, you just need a little cash for the tariffs. Whatever your situation, our goal is to make sure that you have all the necessary funds you need to keep your business running, but charge you the lowest fees possible so that you can maintain healthy margins.
Want to learn more about how purchase order financing can help get your business through tough times, give us a call today at 773-248-9000.
One of the greatest challenges for any startup business is securing the financing necessary for day to day operations as well growth. Typically banks are unwilling to finance startup businesses, oftentimes the only way a bank will help with financing is if the founder of the company is able to offer enough if their own personal assets as collateral, and even then the amount of financing offered is very limited. Venture capital is another form of financing that many startup businesses try to acquire, but just like a bank loan it is very time consuming and difficult to secure, and if you can secure venture capital, it comes with many restrictions. However, many young entrepreneurs are unaware that there is another form of financing that is quick, easy, and readily available to startup businesses, that is invoice factoring.
While getting a bank loan or SBA loan is a great way of financing a business, it typically is not an option available to startup businesses. Banks like to look at your track record of what you have done and if they are willing to give you a loan, the amount is based on your company's history. If your company is truly a startup, then you have no history and therefore nothing to base a loan on. If your company has been around for a few years and is now on the verge of growing, it is possible that a bank might consider giving you a loan, but the amount would be based on how much business you had done in the past, not how much business you can potentially do in the future. Of course, the application process for one of these loans is extremely time consuming, and then the bank will take even longer to make a decision, by the time you might actually receive funding you may have already missed your opportunity to grow your business. Really the only way of securing bank financing for a startup would be if the founders of the company can qualify for a home equity loan, and are willing to put up their home as collateral.
Venture capital is oftentimes an appealing option for startups, but again it is something that typically is not readily available for true startups. Anyone who watches the show Shark Tank knows that the sharks always want to see a track record of growing sales before they are willing to invest money in order to take your business to the next level. While you may be able to convince family members to invest in your new business, venture capitalist are taking a very big risk on someone who they don't know to use their money wisely.
If you are able to convince venture capitalists to invest in your business, you still need to be very careful, after all, there is a reason why the call the TV show Shark Tank. Due to the risky nature of venture capital, these "sharks" are going to expect a very high return on investment and you may very well be paying annual interest rates in excess of 50%. They also won't provide you with all of the promised funding until you reach certain benchmarks which may be set at a very high level. Additionally, venture capitalists will most likely tell you how you need to run your business, and should you disagree and try to run your business the way you prefer, the venture capitalists mat oust you from your own company or put your company into liquidation. So accepting venture capital means that you are basically handing over your business to the "sharks".
Rather than putting up your home as collateral or handing over control of your business, a better solution may be turning your receivables into cash. If your business is billing other businesses, whether you are a wholesaler or service provider, most likely your customers are going to be requesting payment terms such as net 30, net 60, net 90, or longer. For many startups, having your capital tied up in receivables is the reason why you need financing in the first place. There are several solutions to this problem.
One popular option is to ask your customers to pay you with a credit card. Not only do you get paid right away with a credit card, but you don't need to worry about not getting paid should a customer go bankrupt or out of business. Of course you will need to pay credit card processing fees which are around 3% for Visa and MasterCard and closer to 4% for Discover and AmEx.
While credit cards may prove popular with small mom and pop businesses who like receiving points or miles on their credit cards, it does have its drawbacks. When you offer net payment terms, it is generally understood that if an invoice is paid a few days late it isn't a very big deal, therefore, most companies tend to take 45 days to pay for a net 30 day invoice. However, with a credit card, when the bill is due it has to get paid or you will get assessed late fees and interest. Your customers of course know this, and if they are relying on your product to sell in their stores in order to pay for it, then they may be hesitant to give you a large order on a credit card or to reorder product as quickly. For your larger customers, including online retailers, national retailers, and regional chains, they will be unwilling to give you a credit card and you will risk losing their business if you stop offering net payment terms. In fact many of these customers will ask for extended payment terms such as net 60, net 90, or even longer.
Another option is to offer your customers early payment discounts. This is typically cheaper than a credit card processing fee, but the drawback is that you don't get paid as quickly. There are several ways that your customers can receive early payment discounts.
One way is to offer your customers 2% 15 net 30 day terms, which means that if they pay within 15 days they can take a 2% discount, otherwise they need to pay the full amount in 30 days. Of course this is a discount that you are offering to your customers, however, in order for them to take advantage of it they would need to have adequate cash flow in order to pay you early. Should they choose to take the discount, they still have 15 days to pay, many companies may hold onto the check for several more days before mailing it, another week for the post office to deliver it, and then several more days for it to clear the bank. So you will still be waiting 25-30 days before your receive payment at a 2% discount, and again only if they choose to take advantage of your offer.
Another option is that many businesses, especially the larger ones, work with supply chain financing such as C2FO. This is very similar to 2% 15 net 30, only this is an offer from your customer to pay you early at a discount. Of course, you are relying on them to offer this to you and typically it takes them a week to enter the invoice into their system and determine whether or not they want to offer you early payment. If they choose to offer you early payment, you then need to offer them a discount which they may or may not accept. If they don't accept it you will then need to offer them a larger discount the following business day in hopes of getting paid early. While you probably will get paid faster than you would with 2% 15 net 30 day terms, most likely you'll be offering them the same 2% discount and of course you are still relying on them to even offer early payment.
However, with both of these options there is risk associated with it. If the company you are selling to goes bankrupt within 90 days of when they pay you, bankruptcy law will require you to return the funds you received to the bankruptcy court unless you can prove that you received these funds in the normal course of business. Given that you offered them a discount to pay you early, you would have a very difficult time proving that you didn't receive preferential treatment from them and you will most likely needs to return the funds. This was an issue with Toys'R'Us who used C2FO prior to their bankruptcy. Their vendors were offering very large discounts, in excess of 25% to get paid early, and those who got funded were required to return those funds to the bankruptcy court.
Many startup businesses have never heard of invoice factoring, but oftentimes it is the best and most affordable way to finance their business. With invoice factoring you are still offering your customers net payment terms, however, your factor will fund you for your receivables the same day you bill your customers. As a result you get funded just as quickly as you would if you took a credit card, but you are able to offer your customers the net payment terms they are requesting. As a result, both you and your customer benefit as you get improved cash flow, and they have more time to pay. Best of all, a factoring fee is pretty much the same as a credit card processing fee so if you can afford to take a credit card, you can afford to factor a net 30 day invoice.
Factoring also comes with another advantage that you don't get with an early payment discount. Your factoring will handle all of your credit checking, collection work, and insure your receivables. And unlike banks or venture capitalists who could take months to make a credit decision, factoring companies work quickly, typically making credit decisions within 30 minutes or even faster. In other words, your factoring company makes offering payment terms just as safe and easy as taking a credit card. Plus you no longer need to subscribe to expensive credit agencies or spend valuable time making collection calls.
Qualifying for factoring is also quick and easy. In most situations you can get your initial funding within 24 hours. Because the factoring company is purchasing your receivables, you are not taking on any debt, your factoring company is extending credit to your customers based on their credit, not yours. As a result, it is very easy for startup businesses to qualify for factoring.
As you can see, there is financing available for startup businesses that is realistic and affordable. If your startup business can benefit from improved cash flow then perhaps you should try invoice factoring. At DSA Factors we have worked with many startups over the years and helped them to grow into larger businesses. We have no minimum volume requirements so no matter how small you are now, we will be able to help you out both now and in the future as your business grows. Give us a call at 773-248-9000 to learn just how easy it is to factor with DSA and get your startup business the financing it needs today!
You may have noticed Amazon Lending in the news recently. According to Bloomberg, Amazon has given out more than three billion dollars in loans since the inception of the Amazon Lending program in 2011, with one billion of those dollars being lent in the last twelve months. They have reportedly given loans to 20,000 businesses throughout the US, UK, and Japan in amounts ranging from $1000 to $750,000. Their loans supposedly carry a very modest APR between 6% and 14%, which would make them cheaper than most other Fintech lenders out there. But just like with PayPal Working Capital, there is a catch. While the APR may be low, Amazon makes up for this by taking a large sales commission. As a result, Amazon Lending may work for very small businesses, but if you're ready to take the next step in growing your business, accounts receivable factoring may be the better option.
You can not request a loan from Amazon Lending, rather Amazon makes loan offers to sellers on Amazon Marketplace, and those sellers can either accept or ignore the offer. It is unknown what criteria is used to determine when a loan offer is made, how much the loan offer is for, what the term of the loan will be, or what the APR on the loan will be. However, Amazon bases the loan on the seller's sales history on Amazon Marketplace, so you can probably assume that if you don't have large and steady sales figures, you probably won't be offered a loan. Furthermore, if you sell directly to Amazon, then you do not qualify for these loans.
While shoppers who use Amazon will see all the products available from both Amazon and Amazon Marketplace every time they search for something they want, the platforms are very different from a wholesale point of view. If you sell direct to Amazon, it is like selling to any other retailer. They give you a purchase order, you ship the merchandise and invoice them, and when the invoice is due Amazon pays you. However with Amazon Marketplace, it is kind of like selling your product on eBay. Amazon will list your product on their site, and will take a commission for each sale you make. If you would like your product to qualify for Amazon Prime, then you need to ship your product to Amazon warehouses, pay storage fees, and when the product sells, you are charged a shipping fee as well. Basically you are giving Amazon merchandise on consignment, and you may be paying them additional fees as well.
Commissions are based on what type of product you are selling. Commissions can be as low as 6% if you are selling computers, and as high as 45% if you are selling an accessory for an Amazon device, for example a Kindle cover. In general, commissions are typically around 15%. In addition to these commissions, Amazon may charge you either a monthly fee or a transaction fee on each sale. If you let Amazon warehouse your product so it qualifies for Prime, you will be paying storage fees and shipping fees as well. If you ship yourself, then you are responsible for paying for shipping. Additionally, Amazon will also charge you a closing fee for each item sold.
Only you can decide whether or not a loan is correct for you. If you sell your merchandise on Amazon Marketplace and wish to continue doing so for the term of the loan they offer you, then you are already paying their commissions and the loan may carry an attractive APR. The loan gets repaid automatically as you sell more merchandise through the Amazon Marketplace, so as long as sales volume remains steady you won't need to worry about paying off the loan. However, if you would like to start selling directly to Amazon or any other retailers, then this loan probably isn't right for you.
Accounts receivable factoring is another form of alternative lending that works with small businesses. Unlike Amazon Lending, accounts receivable factoring works with companies who sell directly to Amazon or other retailers, both online and brick and mortar. With accounts receivable factoring you get funded for your receivables the same day you invoice your customers. Plus, since your factoring company is purchasing your receivables, you aren't taking on any new debt.
Amazon Marketplace may be a great way to introduce your product to the market, and Amazon Lending might allow you to purchase more product to increase your sales volume. However, if you really want to grow your business and want to take the next step, you will have to start selling direct to Amazon and other retailers. If you are ready to take that next step, then give DSA Factors a call today at 773-248-9000 and find out how we can help you fund your growing business.
There are many different financing options available to businesses that could use improved cash flow. Two of the more popular options are purchase order financing and accounts receivable factoring. Often times PO financing and factoring are considered alternative financing options, as the process is much faster and easier to obtain than a traditional SBA loan from a bank. While these two methods are related, have similar benefits, and often times can even work together, they still are very different forms of financing.
While both purchase order financing and accounts receivable factoring are great ways of improving your cash flow, the main difference is when you receive the improved cash flow. With PO financing, you receive funding to pay your suppliers with once they provide you with a purchase order. With factoring you get funded once you invoice your customers.
Since the money is out longer, and isn't backed up by a receivable yet, PO financing is typically more expensive than factoring. However, for very large purchase orders, traditional accounts receivable factoring may not be able to provide you with enough cash flow to pay your suppliers so that you can fulfill the purchase order. In these situations purchase order financing may be necessary. As a general rule, accounts receivable factoring is a better way to maintain healthy cash flow for your business, while purchase order financing should be used for extremely large purchase orders.
Another big difference between purchase order financing and accounts receivable factoring is whether or not you are taking on new debt. In the case of factoring you are not taking on any new debt, instead you are selling your receivables at a discount in order to get improved cash flow. With PO financing, you are taking on new debt. PO financing provides you with a loan based on a purchase order. This loan can get paid off if you factor the resulting receivable, or once your customer pays you for the resulting receivable. However, it is still a loan that uses the purchase order, and resulting receivable, as collateral. As a result, you are taking on new debt with purchase order financing.
Since accounts receivable factoring and purchase order financing are both alternative forms of lending, they don't come with the strict credit limits that a traditional loan from a bank would assign you based on your company's credit. Accounts receivable factoring is probably the only form of financing that does not come with any credit limit. With factoring there is no limit to how much your factoring company can advance you. Since factoring is an ongoing relationship, as your receivables grow so does the advance you receive. Factoring is based on your customers' ability to pay, not your own. With purchase order financing, it is typically looked at on a case by case basis and the amount of the advance is limited to a certain percent of the purchase order's value. So similar to factoring, the larger the PO, the larger the loan. However, you will not receive one hundred percent of the purchase order value.
Whether or not you receive credit insurance is another difference between purchase order financing and accounts receivable factoring. If your factoring company offers non-recourse factoring, then that means that you receive credit insurance when you factor an invoice. With purchase order financing, since there is no receivable yet, you are not receiving credit insurance. That said, if your customer you are looking for PO financing on is not credit worthy, then their purchase order may not qualify for PO financing. On the other hand, once a purchase order is fulfilled and invoiced, by factoring the invoice you will receive credit insurance on it.
When you factor an invoice, you are doing much more than just receiving an advance and getting credit insurance, you are also outsourcing your accounts receivable. Your factoring company will perform all of the credit checking as well as collection work. This can result in significant cost savings as you will not need to subscribe to expensive credit agencies and also may allow you to avoid hiring extra employees to manage your accounts receivable. With purchase order financing, most likely the company providing you the funding will still run credit checks on your customer, they do not manage your accounts receivable for you. You are still responsible for sending out account statements and making collection calls.
There is no clear cut answer to this question, it depends on your needs. For most small to medium sized businesses accounts receivable factoring is not only more cost effective but also provides you with additional service such as credit insurance and accounts receivable outsourcing. However, while factoring allows you to maintain healthy cash flow, it may not provide you with enough cash flow if you need to pay your suppliers to fulfill a larger purchase order. In these situations purchase order financing may be necessary.
At DSA Factors we actually recommend using accounts receivable factoring to maintain healthy cash flow and reduce costs. The cash flow you receive from factoring may provide you with enough funds to avoid needing purchase order financing. However, you may still use purchase order financing from time to time as needed. As a result we offer our factoring clients the ability to obtain PO financing when needed.
While there are companies that only provide purchase order financing, they often times may take a week to a month or more to provide you with funding. Typically they only work with foreign suppliers and finished products that are being shipped directly to your customers from overseas. Their interest rates tend to be variable and often times higher than what a factoring company might offer you on a similar loan.
By factoring your invoices and having your factoring company provide you with purchase order financing as necessary, you will most likely receive a better rate and a quicker response when you need purchase order financing. At DSA Factors we make PO financing decisions in a matter of minutes, and can fund you the same day you call us about a PO. We also don't require you to work with foreign suppliers, we don't require you to be purchasing finished products, and you can ship to your customers yourself. Because you are shipping to your customers yourself, if the order isn't for a full container, you will be able to fill up the container with additional merchandise for smaller PO's or just for inventory. Since we will also be factoring the resulting invoice for you, we can also offer you a lower interest rate on the loan you receive and reduce the time that the loan is out for. Plus you get all the benefits that come with factoring, credit insurance and accounts receivable outsourcing.
Another benefit to working with an accounts receivable factoring company is that by factoring invoices on a regular basis, you are developing a healthy working relationship with a financial partner. In the future, as your company's needs change, your factoring company may be able to offer you additional services to facilitate growth. By securing purchase order financing through a PO financing company, it is typically a one-time deal, and you don't get the opportunity to develop a working relationship with them.
To learn more about how accounts receivable factoring and purchase order financing can be used together to help grow your business, give DSA Factors a call at 773-248-9000. We are a family owned and operated business that works with clients nationwide. Whenever you call DSA, you will always be able to speak with a principal, whether it is Ben, Max, or Howard Tolsky. With over 30 years experience offering factoring and PO financing to our clients, we have money to make your company grow!
This week saw the return of the International Home and Housewares Show to McCormick Place in Chicago. As usual Ben was walking the floor to represent DSA Factors. During the show he visited with clients and met with prospective new clients. Overall, based on the crowds in attendance and reports from our clients at the show, the show was a success. While we had some clients who reported not too much activity, others reported tons of activity and have picked up quite a few large accounts at the show. We also met with a large number of startup businesses who are expecting a lot of business as a result of the show. DSA Factors has been providing factoring for the housewares industry for over 30 years now, and it's always good to see that the industry is performing well.
If you were at the show and met with Ben, we hope that you learned a little bit more about accounts receivable factoring and how it allows you to finance your business without taking on any new debt. If you didn't get a chance to meet with Ben, we are sorry he missed you, but we would still be happy to talk to you about how we can improve your company's cash flow.
Now that the show has come to an end, if you have received some large orders, or plan on receiving them in the coming weeks, now would be a great time to get your financing in place. With DSA Factors, not only can you get an advance on your invoices with accounts receivable factoring, but we also offer purchase order financing as well. Call us now so that we can make sure that when those large PO's come in, that you have the financing you need to take them on.
We hope that the International Home and Housewares Show was a huge success for your company, and look forward to seeing you back in Chicago this time next year. Until then, if you have any questions, or would like to learn more about your financing options, fell free to give Ben a call at 773-248-9000 or e-mail him at email@example.com.
Often times for a new startup business, it can be difficult to obtain financing. SBA loans are usually out of the question as banks will want to see a track record and will require collateral that a startup business most likely wouldn't have. Venture capital is an option, but is usually reserved for tech companies that have a huge potential for growth, plus often times it requires you to give up ownership of your business. However, accounts receivable factoring is a great way for a startup to finance their business without having to give up any ownership or taking on new debt.
Accounts receivable factoring is a type of financing where you sell your receivables to a factoring company for a discount. For startups the main benefit is that you get funded the same day you invoice your customers rather than having to wait 30 days or longer for them to pay you for goods or services that you have already provided them. As a result you have healthy cash flow so that you can take on more orders as well as larger orders without having to worry about how you will pay your suppliers. Since you are selling your receivables to your factoring company, the funds they provide you with are yours to keep, there is no need to repay your factoring company as your customers will be paying them once their invoices become due. As a result accounts receivable factoring is one of the few financing options available that doesn't require you to take on any new debt.
While improved cash flow may be the main reason a startup business would use accounts receivable factoring, it isn't the only one. Since your factoring company is relying on your customers to pay their invoices in order to get repaid, your factoring company will also handle all of the credit checking for you. For a startup business the last thing you want to do is spend several thousand dollars subscribing to a credit agency so that you can determine whether or not an order you receive is from a credit worthy company. Your factoring company will also handle all of your collection work so there is no need for you to spend time making collection calls and no need to purchase accounts receivable management software. Finally, with non-recourse factoring, your receivables are insured against non-payment for financial reasons. So if one of your customers goes bankrupt or out-of-business you still get to keep the funds that your factoring company gave you.
Unlike a traditional bank loan, accounts receivable factoring is not a loan, your factoring is instead extending a line of credit to your customers. As a result, your factoring company isn't too concerned with your company's credit or your personal credit, but rather with your customer's good credit. So as long as you are selling to reputable businesses you qualify for accounts receivable factoring.
With accounts receivable factoring there is no limit to how much funding you can receive. The amount you are funded is tied directly to how much you have in receivables. So as your receivables grow so does the amount of funding you receive. While your factoring company will assign credit limits to your customers, since you are not receiving a line of credit there is no limit to how much you can get funded.
Obviously there are fees associated with accounts receivable factoring and these fees can vary based on which factoring company you choose to factor with. At DSA Factors we offer a flat rate factoring fee, meaning that we do not charge you interest if your customers do not pay their invoices on time. The factoring fee we charge is very similar to a payment processing fee that you would pay to take a credit card. So if you can afford to take a credit card, you can afford to offer your customers net 30 payment terms with accounts receivable factoring. While every factoring company charges a factoring fee on each invoice they purchase, these rates do vary and you may be subject to other fees as well. At DSA Factors we do not have any annual fees, there are no fees for setting up new accounts, we have no minimum volume requirements, and we have no long term commitment. Please read our article on how to find the lowest rate for accounts receivable factoring to learn more about what types of fees you can expect to pay for factoring.
Sometimes waiting until you invoice to get funded isn't enough, especially if you need to pay your factory for a container before they will release it. In situations like this your factoring company may offer you purchase order financing. Purchase order financing is a short term loan that allows you to pay for a container in order to fulfill a large order. Even though you may not qualify for a business loan, since you have developed a relationship with your factoring company, and you will be factoring an invoice as a result of the purchase order, your factoring company may be willing to give you a short term loan to finance the purchase order.
Factoring is a fast and easy process where credit decisions are made in minutes, not months. Getting started is easy, give DSA Factors a call today at 773-248-9000. With just one call you can be well on your way to getting the financing your startup business needs to succeed. We can be funding you for your invoices in as little as 24 hours.
Micro factoring is just like normal accounts receivable factoring, only it is on a smaller scale. If you are self employed, it can be very hard to find financing in order to grow your business. Even worse, as your business begins to grow, you are bound to experience a number of growing pains. While the most obvious growing expense may be rent as you outgrow your small office, basement, or garage, other expenses may include book keeping software, subscribing to expensive credit agencies, and you may even need to hire some employees to help you keep the business running. While micro factoring can't help you cut your rent expenses, it can help you with cutting all those other expenses, while making paying the rent a little bit easier as well.
Factoring is simply selling your accounts receivable, or invoices, to a factoring company. So rather than needing to wait 30 days to get paid for a product or service you have already provided your customer with, when you factor your receivables you get funded the same day you invoice. The improved cash flow you receive can be used however you want since the funds you receive from factoring are not a loan.
Besides the improved cash flow, factoring offers several other very important benefits. Your factoring company will handle all of your credit checking for you, eliminating the need for you to subscribe to expensive credit reporting agencies. You factoring company also handles all of your collection work, meaning that you don't need to spend all of your free time making phone calls to customers who haven't paid their bills yet. Plus, since your factoring company has a large client base, they most likely have several other vendors who sell to your customers meaning that they have more leverage in receiving prompt payment for your invoices. Finally, with non-recourse factoring, you also receive insurance on your receivables. That means that if one of your customers is unable to pay due to financial problems, you still get to keep the funds your factoring company gave you.
Micro factoring is great for new start ups and single employee businesses. With micro factoring you are able to receive the cash flow you need to grow your business without having to borrow the money or spend your own personal savings. It is also great for businesses that are growing as the improved cash flow can be used to pay your suppliers, rent, attend trade shows, or anything else.
For small businesses it can be very difficult to work with most factoring companies as they may require long term commitments and have minimum volume requirements. If your factoring company has a minimum volume requirement of half a million dollars, and you only factor a quarter of million dollars or less in any given year, then your factoring company will still charge you fees based on half a million dollars. With micro factoring you do not need to worry about meeting minimum volume requirements each year. Even if you only have $20,000 in annual sales, you only pay factoring fees on the invoices you factor. At DSA Factors we are proud to offer our factoring services to companies of all sizes and never have any minimum volume requirements. Furthermore, at DSA Factors we have no long term commitment, so you can stop factoring at any time and there is never any penalty for doing so.
While factoring provides you with funds for merchandise that you have already shipped to your customers, sometimes it isn't enough to help you taken on larger orders. Rather than turn down large orders from large retailers, with purchase order financing you can get a loan based on a purchase order so that you can produce the merchandise required for a large order. With purchase order financing you will receive a portion of the future invoice's value up front so that you can produce the merchandise, and then when you actually ship the merchandise to your customer and invoice them, you will receive the balance of the invoice's value. Even if you don't have any large orders yet, it is important to factor your existing customers so that you have already established a relationship with your factoring company for when you do get that first large order.
At DSA Factors we realize that we aren't the only factoring company out there, but we offer exceptional service at very competitive rates. As on of the few family owned and operated factoring companies out there, you can always speak with one of our principals anytime you call, you will never just be handed over to an account manager. We have been factoring for over 30 years and understand the industry and what it takes to help our clients grow their businesses. We can handle any size client, we have clients who do as little as $30,000 in sales each year to clients who do millions in sales each year. Plus, we have no long term commitment so you can always stop factoring at any time if you decide that factoring isn't right for your business. So give DSA Factors a call today at 773-248-9000 and learn just how easy it is to receive the funds you need to grow your business.
For most small business owners, obtaining a line of credit from a bank has never been easy. In recent years a number of technology companies have discovered this problem and it has led to the emergence of fintech, a form of online lending. However, what many small business owners don't realize is that there is another alternative to the banks, which is factoring. Factoring companies however offer a whole lot more than the fintech companies, but also have much more experience and knowledge, better customer service, and typically cost less.
Fintech companies provide their customers, who don't qualify for a small business loan from a bank, with short-term, high-interest loans using their receivables as collateral. Because they are using receivables as collateral, companies such as BlueVine claim that they provide accounts receivable factoring, but really they are just providing their customers with a loan. Other companies like Fundbox claim they provide invoice financing, which they differentiate from factoring. While it is true that they do not provide factoring, what they don't realize is that invoice financing and accounts receivable financing mean the same as factoring. This demonstrates a very big difference between fintech and factoring. These fintech companies are really young IT start-ups with little or no experience in the industries that they serve; in fact, they may not even know basic industry terms. Factoring on the other hand has been around for hundreds of years, even Christopher Columbus used factoring. While most factoring companies haven't been around quite that long, they all have quite a bit of experience and a background in the industries that they serve. For example, DSA Factors started off as the consumer finance arm of a retail furniture store under the same ownership. Eventually they decided to start offering factoring services to furniture and bedding wholesalers who they bought from. As the factoring business grew they started expanding out to other industries such as giftware, housewares, apparel, and trucking. Now, having factored for over 30 years, they are still helping small and medium sized businesses grow.
While the goal of both fintech and factoring is to help you improve your cash flow, perhaps the biggest difference between fintech and factoring is how they accomplish this. A fintech company provides you with a loan, meaning you are taking on debt. Furthermore, the loan has a very short term and if you offer extended terms, such as net 90 days, to your customers, it is quite possible that the loan will become due before you receive payment on the invoice that was used as collateral. With factoring, the factoring company is purchasing your accounts receivable, or invoices. The funds you receive from a factoring company are yours to keep and spend however you like. Even if one of your customers pays late, you don't need to worry about paying back the funds you received.
Of course services provided are another really big difference between fintech and factoring. Fintech companies seem to pride themselves on how they will never contact your customers; they seem to think that you will appreciate this. However, all that this means is that if your customers don't pay them, they will come after you. With fintech you still need to stay on top of your accounts receivable and send out statements and make collection calls. For a small business this means that the owner typically needs to spend a lot of time just trying to get paid by their customers. For medium sized businesses you will probably need to hire another employee just to manage your accounts receivable, meaning additional payroll. With factoring you are outsourcing your accounts receivable. Factoring companies have already invested heavily in the software necessary to manage A/R, and are able to do so because they manage A/R for many clients. They have professional and courteous collectors who are able to make the phone calls for you. Plus, because your customers may purchase from several other vendors who factor their receivables, a factoring company has a lot more leverage in collecting from a customer who may not be willing to pay. The fintech companies try to scare you by saying that factoring companies can ruin your relationship with your customers, but this couldn't be further from the truth. Factoring companies are not collection agencies, they understand the importance of the relationship you have with your customers, after all, they have a similar relationship with you. As a result, your factoring company provides your customers with gentle reminders that payment is due, and always treats your customers with the respect they deserve.
Another big difference between fintech and factoring is the insurance they provide. With Fintech you receive no insurance on the invoices you put up as collateral, if the invoices don't get paid, you still have to pay back the fintech company. However, many factoring companies, such as DSA Factors, provide non-recourse factoring, meaning that you are insured in the situation where one of your customers is unable to pay due to financial problems. Furthermore, since your factoring company is insuring your receivables, they also handle all of your credit checking for you, meaning that you don't need to subscribe to expensive services such as Dun & Bradstreet. While it is possible to purchase credit insurance separately, it of course comes with additional fees, and typically only covers large orders for very creditworthy companies such as Amazon or Walmart. If your customers are mom and pop stores, or your invoices are smaller than five or six figures, credit insurance is not something that is readily available to you.
Of course, for many small companies simply getting funded for your invoices isn't enough. For a company that has just received their first six figure purchase order, it may be very difficult to put that order together. To make matters worse, if you are unable to accept such a large order, it is unlikely that the company placing the order will come back to you in the future. If you manufacture in China you typically need to put 30% down to start production and then a month later when production is complete, pay the remaining 70% to get the merchandise put onto the boat. It will be another month before the container arrives in the US and you are able to ship and invoice your customers, and a fintech company will not provide you with a loan until you do so. For service companies you may need to hire additional labor and will need to meet payroll long before you complete the job and invoice your customer. If use fintech for your financing they won't lend you the capital in advance, and you won't be allowed to take out a loan with a bank. However, many factoring companies, such as DSA Factors, will provide their clients with purchase order financing, which is a short term loan based on the PO so that you can fulfill a large order.
Finally there is one more major difference between fintech and factoring companies, and that is customer service. Fintech companies are all about technology; they integrate with business software such as QuickBooks, and believe that customer service is about giving their customers fancy online tools. Of course this means that you too need to use QuickBooks or whatever other software they may integrate with. Factoring companies on the other hand realize that a big part of doing business is developing a relationship with the people they work with. Perhaps factoring companies don't offer all the fancy technology and software integrations as the fintech companies do, but they aren't dinosaurs. Nearly every factoring company has an online portal where their clients can login, request approvals, and view a variety of reports. While there are some large bank-owned factoring companies, there are also plenty of family-owned factoring companies such as DSA Factors. At DSA Factors you can always call and speak with a principal, no need to deal with account managers or low-level employees who can only answer simple questions. As a result, factoring companies are able to work with you creatively and aren't restricted to just the 1's and 0's of the digital fintech world.
When it comes to financing your small business it is important that you look at the big picture. While fintech may be new and exciting, you get a whole lot more with factoring. Plus, with factoring you most likely will save money as well!
If you would like to give factoring a try, call DSA Factors at 773-248-9000 and either Ben, Max, or Howard will be available and able to help you. There is no obligation or long-term commitment, and you can start receiving funds in as little as 24 hours. Start growing your business today with a time-tested and proven method that works, accounts receivable factoring.
It used to be that you would purchase a product and on it would be a tag featuring the stars and stripes and would say "Made in USA". However, as our shopping habits have evolved, with more and more people doing their shopping online, and big box stores becoming pretty much the only option for traditional brick and mortar shopping, that "Made in USA" label is becoming harder and harder to find. Despite these changes and a rapidly developing global market, it should come as no surprise that the old "Made in USA" tag is becoming more and more sought after. Many Americans have even joined the "Shop Local" movement and make an effort to do as much shopping as they can at mom and pop stores in their community.
While you probably have seen "Shop Local" stickers in suburban downtowns and throughout the neighborhoods of big cities, there is a lot more to the movement than just shopping at a store whose owner happens to be your neighbor. Many of these stores will strictly source merchandise that is manufactured here in America. So by shopping locally you aren't just helping out your neighbor, but you are also helping out your fellow Americans by creating manufacturing jobs right here in the states, rather than outsourcing those jobs overseas.
Just how important is it to consumers to purchase an American made product? According to research done by Consumer Reports, eight in ten Americans would prefer to purchase an American made product over an import, and six in ten would even be willing to be 10% more for a product that was made here at home. Furthermore, two in three consumers prefer to shop in stores that advertise American made products. However, more than half of consumers still believe that American made products are too costly.
There are many reasons why consumers prefer to buy products made in America. One reason is patriotism, a lot of consumers take pride in the fact that the products in their home were made in America. Consumers also like that they are creating jobs and supporting the American economy when they buy an American made product. However, the most important factor may simply be the quality of the product, most consumers believe that when they buy a product that is made in America that it is something that will last for a long time.
Despite the fact that consumers prefer American made products, the cost of labor in America is the reason why most manufacturers still prefer to produce their products overseas. It has nothing to do with America having a high minimum wage, in general most factory workers in America are skilled professionals who get paid at a much higher rate than minimum wage. In addition to this they also receive benefits such as health insurance and 401Ks, along with paid vacations and sick leave.
Then there is the question of materials, its one thing for a product to be assembled in America, but it's another thing for it to be assembled in America from parts or materials that are also American made. If a factory is purchasing metals, plastics, or fabrics that are made in America, their suppliers also have to deal with higher expenses which of course impact the price of the raw materials that manufacturers purchase.
Despite these higher costs, there are still many advantages to producing merchandise here in the USA. It isn't just the quality of the product, but also the quality control. If a product is being made overseas, the importer may have little control over how it is being made, and may not even be aware of any issues until it arrives at an American port a month after it has already been paid for. Of course the most obvious benefit is that the product does not have to be transported from overseas. This not only saves money, but it also saves time. It doesn't need to spend a month on a ship and then go through customs before you have access to it, and that's assuming that there aren't any port slow downs. You also don't need to fill an entire container in order to receive your product.
Of course the most important benefit to American manufacturing is consistency. American factories can produce goods 365 days a year. Yes, employees request time off for vacation, but those vacations are staggered so that a factory is never short-handed. In China, and other parts of Asia, factories have to shut down for an entire month as employees return to their homes to celebrate Chinese New Year. Even worse, when Chinese employees return from New Year celebrations, they tend to find a new job at a different factory. As a result you not only need to train an entire team of new employees every year, you never have any employees with the experience required to make high quality products.
When you consider all of these factors, you actually can put together a pretty good argument for American manufacturing. However, in the furniture industry, manufacturing in America becomes even more important. By offering American made products you can also offer custom made furniture, allowing consumers to choose the configuration and sizes they want along with the finishes or fabrics they want. With overseas manufacturing you would be left with lead times of art least 10-12 weeks, but with domestic manufacturing lead times may be cut down to 4-6 weeks, which coincides very nicely with how long it usually takes a home buyer to close on their new home. These reduced lead times are also very important if a replacement part needs to be ordered and your local store doesn't have any in stock.
As a result of these benefits, American manufacturing definitely plays a very important role in the casual furniture industry. According to Casual Living, three quarters of outdoor specialty shops carry American made lines, and four in ten consumers prefer to purchase American made products. The only features that are more important than where the furniture is made are price, comfort, and style. Again the main reason why consumers prefer to buy American is because they believe it is higher quality, and as a result, most high end merchandise is manufactured in the USA.
The only thing that may surprise you, despite the Shop Local movements strong grass roots efforts and social media presence, only 10% of Millennials believe that it is important to buy American made products. This number is slightly higher among Millennials that are married and have families, as well for those who live in the North and the West. However, there is another figure that does bode well for American manufacturing. 93% of all Millennials are willing to pay more for an American made product, with the vast majority willing to pay 20% more for a product with a "Made in USA" tag on it.
If you are an American manufacturer and need help making payroll or paying your suppliers, look no further than DSA Factors. Our accounts receivable factoring program can provide you with the cash flow you need to grow your business. We are family owned and operated business based out of Chicago, Illinois who provides nationwide factoring services. Your customers prefer to Shop Local, so you should to. Partner with DSA Factors and you can outsource your accounts receivable to a family owned business right here in the USA!
There are a lot of different accounts receivable factoring companies out there, and for most businesses looking to factor, the biggest concern is how much factoring will cost them. While a low factoring rate is very important, it is also important to make sure that when you get two different rates that you are comparing apples to apples. It isn't only looking at services such as advance rates, approval rates, or recourse vs non-recourse, but also looking at fees and interest charges. So while you could call five, ten, fifteen, or even twenty factoring companies to find out their rates, it might not be so clear-cut as to which company is the cheapest and provides the best service. This article will show you how to find the best factoring company for your business.
There are two different types of rates that a factoring company may charge you. The most popular type of factoring these days is adjustable rate factoring. With adjustable rate factoring the factoring company will offer what seems like an impossibly low rate, they may advertise anything from .5% to 1% as a base rate for factoring your invoices. However, they will then charge you interest from the day they advance you the money until payment is received and then they will add an additional 10 days for payment to clear the bank. The way that this interest is computed can vary, but it is most common for factoring companies to use blocks. A block may be a period of 10, 15, or 30 days. For each block that passes, the factoring company will charge you an additional fee. For example, if a factoring company offers a .5% base rate and uses 15 day blocks and charges 1% for each block, this how you would be charged for factoring an invoice. Lets say the invoice is purchased on July 1st, then you will be charged the base rate of .5% for factoring on that day, in addition you will also be charged 1% for the first 15 day block. On July 15th if payment has not been received yet and cleared the bank, then another 1% will be charged for the 2nd 15 day block. Lets say payment is received August 10th, you will be charged another 1% on July 30th, and on August 14th, since the factoring company is still waiting for the funds to clear the bank, you will be charged a final 1%. As a result, your overall costs for factoring the invoice will be 4.5%.
With a flat rate factoring program your factoring fee is much easier to compute. If you are offered a rate of 4% then that is exactly how much money you will pay for factoring the invoice, regardless of how long it takes your customer to pay your factoring company. While the base rate may appear much higher with flat rate factoring, the actual rate you pay to factor an invoice is typically lower, especially if your customers don't pay their invoices early.
While the overall rate may be the main reason why you choose to go with an adjustable rate or flat rate for your accounts receivable factoring, it is also important to consider the service that goes along with these two different rate structures. With an adjustable rate, the longer it takes your factoring company to get paid, the more money they make. As a result, an adjustable rate factoring company has little motivation to collect from your accounts until they start to become seriously past due. With a flat rate factoring program, your factoring company is very motivated to collect from your accounts when the invoices become due. This motivation to collect doesn't just affect how much you pay for factoring, but can also affect if future orders from your customers get approved. If a customer is past due on your invoices, then they won't get approved until they catch up. As a result a factoring company with an adjustable rate may not be able to get you approvals in a timely fashion causing your customers to become upset.
Perhaps the most important reason why companies want to factor their invoices is because of the advance that provides them with the improved cash flow they need. When choosing a factoring company, the most important question should be if they provide an advance and how long it takes. Most factoring companies should be able to provide you with an advance on your receivables within 24 hours, or even the same day. A factoring company who is offering you rates to good to be true may not be providing you with an advance. After that you need to look at the rate of advance. All factoring companies hold back money in reserve, but some companies hold back more than others. However, rather than advertise how much they hold back, factoring companies prefer to advertise how much they advance. So if a factoring company holds back 10%, then they have an advance rate of 90%. Advance rates can vary anywhere from 75%-90%, so it is important to make sure that you are getting a high advance rate.
Another benefit of factoring is the insurance that it provides on your receivables. A company that offers non-recourse factoring will insure your receivables against non-payment for financial reasons, meaning for example, that you will not be on the hook if a customer of yours goes bankrupt. However, if your factoring company only offers recourse factoring then they are not providing you with any insurance, and you will be have to pay them back if one of your customers files for bankruptcy.
Because a factoring company may be insuring your receivables, they are also assuming some risk. How much risk they are willing to take can vary. As a result it is important that you choose a factoring company with a high approval rate. It is also important to learn about how your factoring company assigns credit limits. It is important that your factoring company assigns your customers a credit limit based strictly on your business with them. Some factoring companies assign a single credit limit to a business that applies across all of their clients, as a result, if another client has orders that reach that credit limit, your orders will get turned down until that other client's invoices are paid off.
Of course the last thing you want is to get a bill from your factoring company asking you to pay a bunch of hidden fees. Many factoring companies may charge you fees for day-to-day operations such as running a credit report. Other companies may charge you annual fees or fees for not meeting minimum volume requirements. While some companies may lock you into a long-term contract and will charge you fees if you choose to stop factoring or want to change factoring companies. Another thing to consider is whether you are required to factor all of your accounts. Some factoring companies will require you to factor all of your accounts, including ones that pay on credit card, meaning that you will be forced to pay factoring fees even on accounts that you don't factor. It is important that you look at these fees as they of course affect the overall rate that you are paying to factor your receivables.
Finally, the last thing you need to look at it is the service and benefits that your factoring company can provide you with. When it comes to service, many larger factoring companies will treat you simply as a number and assign you to an account manager who may not be able to make difficult decisions. Often times these larger factoring companies are owned by banks or are headquartered overseas, meaning that it may take them a long time to make simple credit decisions. With smaller factoring companies, and especially family owned companies, you will always be able to speak with one the companies principals, and quick turn-around times on credit decisions or anything else are another advantage that they offer. Of course, sometimes you need a little bit more than just factoring, so it is important to look at some of the other benefits factoring companies may offer.
Sometimes when you get a large order from a major retailer you may need a little extra help fulfilling the order. As an importer you may need to pay the overseas factory to start production, and certainly they will want payment in full before a container is released. As a manufacturer you may need funds to purchase additional materials so that you can start production. Whatever the case may be, some factoring companies offer purchase order financing, which is basically a short term loan based on the purchase order so that you have no problem getting the order fulfilled. Even if you don't need purchase order financing right now, it is important to choose a factoring company that offers it to their clients as you never know if you one day may need it.
Some factoring companies may even offer their clients small business loans in addition to factoring services. If you might need a loan from time to time, whether you need to pay to attend a trade show, or you are developing a new product line, it is nice to know that your factoring company may be able to help you out. Since you will have established a working relationship with your factoring company, they will be much more likely to offer you a loan than a bank, and will also make a decision much quicker.
As you can see, there is a lot that goes into choosing the right factoring company for your business. At DSA Factors we offer low, competitive, flat rate factoring fees with the personalized service that you would come to expect from any family owned and operated business. Our clients receive non-recourse factoring with a 90% advance rate. Furthermore, we have an approval rate of over 95% and most companies get approved instantly when submitted on our web page. We have no hidden fees, no minimum volume requirements, and no long term commitments. We also offer purchase order financing to our clients and have offered small business loans to clients who we have developed a working relationship with. DSA Factors is well known throughout the factoring industry as one of the best companies to work with, earlier this year we were named by Factoring Club as the Best Micro Factoring Company for 2016. If you are looking for a factoring company to help grow your business, give DSA Factors a call at 773-248-9000, and find out just how easy factoring can be.
Recently DSA Factors has been named the Best Micro Factoring Company by Factoring Club for 2016. While this comes as no surprise to us that we would receive such an honor, its always nice to get the recognition that we deserve. Thank you Factoring Club.
According to Factoring Club, DSA Factors is the best factoring company to use if you have annual sales of $200,000 or less. It is true, at DSA Factors we have no minimum volume requirements. Most factoring companies require you to factor $500,000 or $1,000,000 every year, and even if you don't reach these volumes will still charge you fees based on these volumes. DSA Factors understands that not everyone is huge, and we would never charge you fees for invoices that you don't have.
At the same time, DSA Factors also handles larger volumes as well. If you do several million dollars a year in sales, DSA is still here to help you out. No matter what your volume is, when you factor with DSA you will always get a low flat rate fee for all of your receivables, outstanding service, and same day funding. So if you are in need of some improved cash flow, give DSA Factors a call today and we can be funding you tomorrow!